Health Management Information System MISHR Tamil Nadu Health

Health Management Information System (MIS-HR) Tamil Nadu Health System Project (TNHSP) Government of Tamil Nadu Department of Health & Family Welfare

Components of HMIS I. Hospital Management System- HMS II. Management Information System-MIS Auto population of data at the Institutional level HMS Clinical Information MIS

OP

OP

Pharmacy

Laboratory

32 Districts& 42 Health unit districts No. of Districts-32 No. of HUDs-42

Current Reporting system DPH/DM&RHS/NRHM/DME

S. No 1 Directorates Project/Mission Web Based Application Institution NRHM www. nrhm-mis. nic. in www. tamilnadu. nhsrc -hmis. org District Monitoring unit (bridging between state to central -encrypted data transmission) 2 NRHM-TN DPH 3 DPH 4 DM&RHS, DPH, 5 DPH 6 DME Proposed Phase III Periodicity Contents Monthly, NRHM report quarterly and (GOI) Annually Monthly XML file from tnhmis. org ISMR, Form 9 and other reports www. tnhmis. org PHC Monthly www. picme. tn. nic. in PHC Weekly MCH - MCR & CCR DETAILS Secondary care hospitals &PHCs Daily & Monthly OP, IP, Clinical data ISMR, PHCs Daily Maternal Benefit details Medical College institutions Daily & monthly OP, IP, Clinical data ISMR, www. tnhmis. org www. mrmbs. tn. nic. in www. tnhmis. org

HMIS – Features • Unified Reporting Platform across health directorates (DMS, DPH, DME) • Automatic collation of data at every level DMS DME DPH • Standardization of input formats, codes, etc. • Instant availability of data across the health chain • Around 600 input forms and 1200 reports provided. Modules include – Clinical including institutional performance parameters – Ancillary including lab, pharmacy, equipment tracking, etc. – Program information covering major National programs – Administrative including Finance, Personnel, Vehicle and Infrastructure • Totally aligned with NRHM reporting requirements • Dynamic report generation facility – Analytical and graphical presentation of data – Health indicators with alerts • Totally centralized web based application – Ease of maintenance – upgrade, update, change – High Data security and integrity – Facilitates rapid implementation and roll out CLINICAL (OP/ IP/ DELIVERY etc) INST. PERFORMANCE ANCILLARY (Lab, Equipment, Pharmacy) PROGRAM INFORMATION (Malaria, JSY, etc) ESTABLISHMENT Building , Vehicle & other infrastructure FINANCE PERSONNEL 11/2/2020 10

Login Page 11/2/2020 11

After Login, Modules were displayed in the main page 11/2/2020 12

From Home Page, Select Personnel Data Entry to see the Personnel Screens

List of Forms in Personnel Module

PERSONNEL MODULE • Personnel Module Comes under Administrative Information System. • For any Individual employee, Employee Details such as employees' qualification, personal details, post details, transfer , PG details, promotion details, disciplinary details, service related details, retirement details, family member details and nomination details are captured. • Number of posts, sanctioned strength, In position, vacant details are captured in Manpower-sanctioned positions screen. • Increment Details of an employee is captured group wise in Sanction of Increments screen

PERSONNEL MODULE • Regularization details of an employee captured in Regularization of Staff screen master • Probation details, Surrender of leave salary details are captured in Declaration of Probation screen, Sanction of surrender leave salary screen respectively. • Deputation details, Disciplinary action taken against an employee are also covered under Deputation of Staff Screen and Disciplinary Action status Entry screens respectively. • Compulsory retirement details, employee audit and hospital audit details are also covered under personnel module. • Various types of leave details such as EL creditDebit, EOL with MC and without MC etc are covered in detail in Leave Details Form • Other screens captured in personnel module are Cadre Register, Employee Position Screen, Representation of SC/ST, Record Sheet.

EMPLOYEE DETAILS SCREEN

Sample SR Entry Data Uploaded 18

TOTAL NUMBER OF SERVICE REGISTERS UPLOADED TILL 2012 • DMS – 8000 Service Registers uploaded online • DPH – 5000 Service Registers uploaded online • DME – 17000 Service Registers uploaded online 19

Personnel Module Data upload Status Directorate Status DMS Directorate In progress DMS District In progress DPH Directorate In progress Remarks Data entry in progress Employee details collected and emp. no generated. . Data entry Format shared for DPH District DME Directorate In progress DPH institutions In progress DME District In progress Employee details collected and emp. no generated for all institutions. Data entry Format shared for all DME institutions