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Coordinated Entry (One Stop) Request for Proposals Presenters: Gordon Levine and Aundrea Braniff (LA BOSCOC)

Introduction

Overview On an annual basis, the LA BOSCOC receives more than $1 million in new funding through the Continuum of Care (Co. C) Program LHC expects to apply for up to $150, 000 in funding for a new Coordinated Entry project under the FY 19 Co. C NOFA. If funded, LHC expects to contract with one sub-recipient to create and operate a Coordinated Entry Access Point at the One Stop Homeless Services Center in the City of Baton Rouge

Why Coordinated Entry? Coordinated Entry (CES) Access Points are essential for: People experiencing homelessness accessing housing; Housing projects receiving referrals; Conducting street outreach Co. C Program-funded CES projects are the most cost effective and sustainable way to create new Coordinated Entry Access Points

Why This Year? We know we need CES projects – but we don’t know how HUD long will let us apply for them for under the Co. C Program; best to act now while we can! The One Stop is a critical component of Baton Rouge’s CES (it currently handles more than 50% of all CES intakes) – but it doesn’t have any Co. C Program funding and its current staffing pattern is neither sustainable nor sufficient for the level of services We’re putting our money where our mouth is: if CES is important, we should fund our largest Access Points!

Process Organizations apply to this RFP LHC selects one organization The selected organization will be the subrecipient of a new CES project that the Louisiana Housing Corporation (LHC) submits during the FY 2019 Co. C Program Competition The selected organization will receive up to $150, 000 during their first year, renewable annually

Timing Applications to this RFP are due July 12 th, 2019 at 11: 59 PM The LA BOSCOC expects the Co. C Program Competition to open no earlier than July 2019 and to close no earlier than September 2019 The LA BOSCOC expects to receive Co. C Program Competition results (i. e. whether the project was funded) in Q 1 or Q 2 2020 The LA BOSCOC expects funding for this project to become available in Q 2 2020

How to Submit an Application The full Request for Proposals is here: https: //static 1. squarespace. com/static/5 ad 7424 f 7 c 93279 73957 a 9 dd/t/5 d 07 ae 13 feb 059000121128 e/1560784407435 /LA+BOSCOC+-+Request+for+Proposals+-+One+Stop++FY+2019. pdf Applications are created and submitted online through Google Forms here: https: //forms. gle/p. ZFa. TAe. Ss. Fo 43 WESA

Coordinated Entry Projects

Overview CES projects are a specific kind of Co. C Program-funded Supportive Services Only (SSO) projects Eligible activities are defined under 24 CFR 578, Subpart D; CES projects can only engage in activities under: Supportive Homeless Project Services Management Information System Administrative Costs HOWEVER: most Supportive Services activities aren’t eligible

Wait, Supportive Services Isn’t Eligible? Yes, it is – but only the parts of it that relate directly to providing access, intake, and referral services to participants through Coordinated Entry That means outreach, case management, etc. are eligible, as are transportation assistance to help people access the CES Access Point, but applications to SSI/SSDI, utility deposits, groceries, etc. are not

Overview (continued) Projects funded under this RFP will be required to do all of the following when someone experiencing homelessness requests services: Quickly assess whether they’re experiencing literal homelessness, at risk of homelessness, or fleeing domestic violence Enter participant data into HMIS Provide Diversion case management that night If unsuccessful: refer to emergency shelter Provide Intervention case over the next month If still experiencing homelessness: assess the person’s level of need using the VI-SPDAT tool

Funding Amounts Total allocation up to $150, 000, less LHC’s admin portion LHC retains ~1% of the grant in admin (est. ~$1, 500) Each project can claim up to ~9% of the total grant in admin (est. ~$13, 000) Each project is required to provide match equal to 25% of the total grant (est. ~$37, 000)

Budget Requirements Every staff person paid at least 0. 5 FTE from the project (i. e. either grant funds or match) must: Be paid at least $15/hour; Be provided with either (1) employer-funded health insurance or (2) benefits compensation intended to defer the cost of purchasing health insurance; Be provided with paid leave (i. e. combined general leave and medical leave) equal to, at minimum, 120 hours per year, prorated by each staff person’s FTE

Budget Sample Budget Item Project Amount LHC Amount Total 1. 0 FTE Case Manager ($15/hr, 33% fringe) $41, 496 $0 $41, 496 1. 0 FTE Case Manager / HMIS Specialist ($15/hr, 33% fringe) $41, 496 $0 $31, 122 0. 5 FTE Case Manager ($15/hr, 33% fringe) $20, 748 $0 $20, 748 Facility Costs (space rental, utilities, maintenance) $31, 260 $0 $30, 000 Admin (10% total) $13, 500 $15, 000 Total $148, 500 $150, 000

What About Match? Match must be spent on activities that would otherwise have been eligible to be paid with program funds – in other words, on activities eligible under Supportive Services, HMIS, and Admin under 24 CFR 578, Subpart D

Frequently Asked Questions

FAQ #1 Question: Can I fund housing through this grant? Answer: No. Question: Can I fund program manager hours through this grant under Supportive Services or HMIS? Answer: Yes – as long as those hours are spent on eligible activities. Project implementation: yes. Non-project organization work (or work with other projects): no.

FAQ #2 Question: Can I fund my executive director’s hours through this grant under Administrative Costs? Answer: Yes – but only if those hours are spent on eligible activities related to this grant. For example, executive director time spent on budgeting for this project, submitting data related to this project, supervising program managers for this project, etc. would be eligible; any time spent on activities not related to this project would not be eligible.

FAQ #3 Question: Can I buy or a building with money from this project? Answer: No. The One Stop already exists. Question: Can I pay for office space, utilities, etc. at the One Stop? Answer: Yes; for more information, refer to the Supportive Services budget line.

Questions? You can also email questions to Gordon Levine, Continuum of Care Manager, at glevine@lhc. la. gov