Fistula First AV Fistula Maturation Project Svetlana Lana

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Fistula First: AV Fistula Maturation Project Svetlana (Lana) Kacherova, QI Director Lisle Mukai, QI

Fistula First: AV Fistula Maturation Project Svetlana (Lana) Kacherova, QI Director Lisle Mukai, QI Coordinator ESRD Network 18 July 22, 2009 1

“Fistula First” GOAL Goal is to maximize autogenous AVF construction & success rate…. .

“Fistula First” GOAL Goal is to maximize autogenous AVF construction & success rate…. . To achieve in the shorter term (2006) the initial K/DOQI minimum benchmark of AVF use in 40% of prevalent patients…. And in the long-term (2009), a 66% AVF rate in prevalent patients Additional Goal: Reduce Catheter Use! 2

Fistula First Goals (AVF Rates) CMS goal – 66% by June 30, 2009 Yearly

Fistula First Goals (AVF Rates) CMS goal – 66% by June 30, 2009 Yearly Network 18 goal – 57. 8 % by June 30, 2010 Yearly Network Stretch Goal – 58. 0% by June 30, 2010 May 2009 AVF rates: NW 18 – 56. 3% US – 52. 6% 3

Inclusion Criteria for Participating Facilities AVF rate < 50% (April 08 SIMS data) Highest

Inclusion Criteria for Participating Facilities AVF rate < 50% (April 08 SIMS data) Highest percentage and number of AV Fistulas placed but not used (source: SIMS vascular access monthly reports) Patients census > 50 patients Administrative support: All intervention facilities have a stable leadership 4

Exclusion Criteria Patient census < 50 patients Facilities already included in another QIWP project

Exclusion Criteria Patient census < 50 patients Facilities already included in another QIWP project with the Network 5

AVF Maturation Project: Network Role: Project Leader Supplied the templates for RCA & PDSA

AVF Maturation Project: Network Role: Project Leader Supplied the templates for RCA & PDSA Supplied toolkits to facilities & evaluate their usefulness Provided monthly feedback (Vascular Access SIMS reports) Collected bi-monthly scans to obtain facilityspecific data Facility site visits for strugglers Chased facilities for data & documentation Assisted participants to meet QAPI /PDSA requirements 6

Facilities Roles and Responsibilities: Returned agreement letter (signed by MD) Reviewed toolkit and identified

Facilities Roles and Responsibilities: Returned agreement letter (signed by MD) Reviewed toolkit and identified tool(s) to utilize in your facility Followed the project timelines and completing all steps of the QAPI process (RCA, PDSA, etc) 7

Project Timelines Oct. 2008 – Environmental scan and Web. Ex Nov. 208 – RCA

Project Timelines Oct. 2008 – Environmental scan and Web. Ex Nov. 208 – RCA and PDSA (steps 1 -3) Dec. 2008 – 1 st follow-up Jan-Feb. 2009 – 2 nd follow- up March-Apr. 2009 – 3 rd follow up May 2009 – final follow-up June 2009 – Project summary and closure

Project Summary

Project Summary

300 250 AVF Maturation Project: # Of AVFs NOT Used (SIMS) 240 229 226

300 250 AVF Maturation Project: # Of AVFs NOT Used (SIMS) 240 229 226 215 218 Number of AVFs NOT Used 200 196 193 195 Mar 09 Apr 09 May 09 181 150 100 50 0 April 2008 (Baseline) Sept 08 Oct 08 Nov 08 Dec 08 Jan 09 Feb 09

AVF Maturation Project: Group AVF Trend 70 65 Percentage of AVFs 60 55 52.

AVF Maturation Project: Group AVF Trend 70 65 Percentage of AVFs 60 55 52. 8 50 49. 7 49. 5 48. 6 50. 8 50. 5 49. 5 48. 4 45 40 April 2008 (Baseline) Oct 08 Nov 08 Dec 08 Jan 09 Feb 09 Mar 09 Apr 09 May 09

Ensuring that Fistulas Mature The key is early recognition of non-maturing AVFs. 1. Physically

Ensuring that Fistulas Mature The key is early recognition of non-maturing AVFs. 1. Physically assess the access each treatment (Look, Listen, Feel). 2. Send patient for 4 week follow-up evaluation of the access 3. Necessary intervention for non-maturing AVFs 4. Track all new AVFs and their development

Strategies Implemented by Facilities Create Vascular Access Team (Interdisciplinary) Designate Vascular Access Manager/ Coordinator

Strategies Implemented by Facilities Create Vascular Access Team (Interdisciplinary) Designate Vascular Access Manager/ Coordinator Educate staff and patients about what to look for and expect during AVF maturation process (physical assessment and vascular access care) Refer to surgeon or Vascular Access Center for vein mapping

 Schedule surgical appointment and 4 week follow-up Obtain results of evaluation findings from

Schedule surgical appointment and 4 week follow-up Obtain results of evaluation findings from the surgeon and maintain a copy in the patients charts as well as discuss during QAPI meetings Track all newly placed AVFs and discuss/review during QAPI meetings Physical exam (Look, Listen, & Feel) of AVFs every treatment by staff

 Schedule follow-up evaluation for AVFs @ 4 weeks post placement of AVF Track

Schedule follow-up evaluation for AVFs @ 4 weeks post placement of AVF Track success rates from each vascular access surgeon – refer to surgeons with best results Conduct stenosis monitoring & surveillance (See KDOQI Guidelines for appropriate surveillance methods. ) Create check-off list for each patient noting the steps of the plan

 Monthly report of all new AVFs being cannulated – review during QAPI meetings

Monthly report of all new AVFs being cannulated – review during QAPI meetings Utilize corporate vascular access tools (resources and tools) Educate patients regarding catheters and fistulas (pros/cons) Have MDs talk to patients about their vascular access and care for their access. Involve SW for insurance issues

Next Steps Have a process in place to ensure maturation of newly placed AVFs

Next Steps Have a process in place to ensure maturation of newly placed AVFs Learn strategies from other facilities to implement at your facility if appropriate Educate patients and their families, staff and nephrologists about the maturation process and vascular access care Refer to the Fistula First website for resources

Next Steps (Continued) Together we can make a difference and find possible solutions for

Next Steps (Continued) Together we can make a difference and find possible solutions for issues we can impact Thank you for all your continuous efforts in improving vascular access care given to our ESRD population.

Svetlana (Lana) Kacherova, QI Director skacherova@nw 18. esrd. net Lisle Mukai, QI Coordinator lmukai@nw

Svetlana (Lana) Kacherova, QI Director skacherova@nw 18. esrd. net Lisle Mukai, QI Coordinator lmukai@nw 18. esrd. net 6255 Sunset Boulevard Suite 2211 Los Angeles CA 90028 (323) 962 -2020 (323) 962 -2891/Fax www. esrdnetwork 18. org