Colleague Self Service Time Management Western New England

Colleague Self Service & Time Management Western New England University Myra Quick

Objectives § Utilization of Self Service Function § Understanding Time Management – Time Entry – Time Approval

Roll Out § Time Line: Employees December 16 and Student December 23. § Populations affected § Current functionality and future enhancements

Technology § Preference is Google Chrome or Firefox § Mobile App is coming! § GPS functionality § Link: https: //selfservice. wne. edu

Products by Population § Students – Personal Information Self Service and time entry § Non Exempt (Except Time Clock Users) – Personal Information Self Service and time entry § Non Exempt Kronos Time Clock Users – Personal Information Self Service and Kronos time entry § Exempt Staff, Pharmacy and OT Faculty (12 month) – Personal Information Self Service, Web. Advisor Exception Time Entry – Web. Advisor time approval, Self Service time approval, Kronos time approval

Self Service Personal Information § User Profile: Address, Email, Phone § Emergency Information: Emergency Contact, Health Conditions, Hospital, Insurance. Additional Information § Tax Information: Opt In for W 2 and 1095 C Forms (2019) § Banking Information: Direct Deposit § Earnings Statements: Estub for history only

Self Service Time Entry § Non Exempt Staff (except Kronos Time Clock Users) All Students – Enter: Time in, Time out for lunch, Time in from lunch, Time Out – Exception time entry – Time cards are shown by week not by pay period. IE 9/1 -9/7 NOT 9/1 -9/14 – Can submit time for approval weekly – Can Add Comments to Timecard – Multiple positions on one time card for students

Self Service Time Card Approval § Link: www. selfservice. wne. edu § Emails sent for time card change, sign off and approval activity § Create Inbox rule to handle emails from Colleague § Proxy – Multiple Backups § Comments, Approve, Reject § Lock Out – Hard Close in Payroll

Payroll Deadlines § Time Card Submission – Employees 10 am – Students 11 am § Time Card Approvals by Supervisors – Employees 11 am – Students Noon If these deadlines are missed the time card is LOCKED.

Exception Time Entry and Time Card Approval § Link: https: //webadvisor. wne. edu/Web. Advisor § Select Exception From Menu and Then Must Sign In § WHO: Exempt Staff and 12 month Pharmacy and OT Faculty – Track Exception Time ONLY § Approve Other Exempt Personnel You Manage under Exception Link § Once Time Record is Electronically Signed It CANNOT be Changed

Future of Colleague Time and Attendance § Late 2019 – Exempt staff will use self service time entry – Mobile App will be up and GPS – Kronos Time Clock User will migrate to self service through time stamp QUESTIONS? Thank you for attending!