Chapter 6 Office Equipment and Furniture Administrative Office

  • Slides: 23
Download presentation
Chapter 6 Office Equipment and Furniture Administrative Office Management, 8/e by Zane Quible 1

Chapter 6 Office Equipment and Furniture Administrative Office Management, 8/e by Zane Quible 1 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Equipment Considerations to Assess in Selecting Office Equipment (1 of 2) 1. 2. 3.

Equipment Considerations to Assess in Selecting Office Equipment (1 of 2) 1. 2. 3. 4. 5. 6. 7. 8. 9. Purpose of the equipment. Determination of appropriate equipment. Dependability of equipment. Specifications of the equipment. Cost of the equipment. Operational processes of the equipment. Safety features. Flexibility of the equipment. Ease of equipment operations. Administrative Office Management, 8/e by Zane Quible 2 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Equipment Considerations to Assess in Selecting Office Equipment (2 of 2) 10. 11. 12.

Equipment Considerations to Assess in Selecting Office Equipment (2 of 2) 10. 11. 12. 13. Speed of equipment operation. Cost of equipment operation. Equipment operator input. Standardization of equipment. Administrative Office Management, 8/e by Zane Quible 3 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Vendor Considerations to Assess in Selecting Office Equipment 1. Reputation of the equipment vendor.

Vendor Considerations to Assess in Selecting Office Equipment 1. Reputation of the equipment vendor. 2. Training provided by the manufacturer or equipment vendor. 3. Purchasing option. 4. Delivery of the new equipment. Administrative Office Management, 8/e by Zane Quible 4 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Maintenance Considerations to Assess in Selecting Office Equipment 1. Servicing the equipment. 2. Equipment

Maintenance Considerations to Assess in Selecting Office Equipment 1. Servicing the equipment. 2. Equipment maintenance. Administrative Office Management, 8/e by Zane Quible 5 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Comparative Analysis Form Administrative Office Management, 8/e by Zane Quible Is useful to compare

Comparative Analysis Form Administrative Office Management, 8/e by Zane Quible Is useful to compare the various features of various brands of equipment. 6 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Leasing Options Lease with option to purchase True lease Also known as a capital

Leasing Options Lease with option to purchase True lease Also known as a capital lease, conditional sales lease, or buyout lease. At end of lease, lessee has option of purchasing equipment. Also known as a tax, operating, or fair market value lease. Can be obtained for short-term or longterm. Administrative Office Management, 8/e by Zane Quible 7 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Sale Leaseback An arrangement in which the organization purchases the equipment, sells it to

Sale Leaseback An arrangement in which the organization purchases the equipment, sells it to the lessor, who then provides the organization with a long-term lease. Administrative Office Management, 8/e by Zane Quible 8 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Questions that Help Determine Which Leasing Alternative to Use 1. What will the organization

Questions that Help Determine Which Leasing Alternative to Use 1. What will the organization want to do with the equipment at the end of the lease period? 2. What is the status of the organization’s cash flow situation? 3. What is the organization’s tax liability situation? 4. How long will the organization likely want to use the equipment? Administrative Office Management, 8/e by Zane Quible 9 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Advantages of Leasing Office Equipment 1. Leasing conserves working capital that may be needed

Advantages of Leasing Office Equipment 1. Leasing conserves working capital that may be needed for other purposes. 2. The organization is able to obtain up-to-date equipment. 3. True lease payments are tax deductible. 4. Lease equipment enables an organization to use its financial resources more efficiently. Administrative Office Management, 8/e by Zane Quible 10 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Disadvantages of Leasing Office Equipment 1. Leased office equipment is frequently more costly than

Disadvantages of Leasing Office Equipment 1. Leased office equipment is frequently more costly than purchased equipment. 2. The lease may stipulate that the lessee is responsible for equipment maintenance and repairs. 3. Most leases stipulate that the lessee keep detailed records on the leased equipment. 4. If the lease gives the lessee an opportunity to purchase the equipment, the lease payments are not tax deductible. Administrative Office Management, 8/e by Zane Quible 11 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Difference Between Equipment Leasing and Equipment Rental Leasing Typically involves a contract that stipulates

Difference Between Equipment Leasing and Equipment Rental Leasing Typically involves a contract that stipulates the length of time the lease is in effect. Generally does not require that the equipment be used a specified length of time. Administrative Office Management, 8/e by Zane Quible 12 Rental © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Questions to Consider When Deciding Whether to Lease or Purchase Office Equipment (1 of

Questions to Consider When Deciding Whether to Lease or Purchase Office Equipment (1 of 2) 1. How rapidly are new technological developments occurring in the type of equipment being considered? 2. What is the purchase cost of the equipment? 3. What leasing arrangements are equipment vendors willing to provide? 4. What special provisions become available when leasing equipment? Administrative Office Management, 8/e by Zane Quible 13 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Questions to Consider When Deciding Whether to Lease or Purchase Office Equipment (2 of

Questions to Consider When Deciding Whether to Lease or Purchase Office Equipment (2 of 2) 5. How stable are the various work processes for which the equipment is needed? 6. What is the per unit cost of work when leasing equipment and when purchasing equipment? 7. What are the results of break-even analysis? 8. What is the length of the payback period? Administrative Office Management, 8/e by Zane Quible 14 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Equipment Maintenance Options Service Contract In-House Service Call Basis Administrative Office Management, 8/e by

Equipment Maintenance Options Service Contract In-House Service Call Basis Administrative Office Management, 8/e by Zane Quible 15 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Factors to Consider When Deciding on Equipment Maintenance Method (1 of 2) 1. Cost

Factors to Consider When Deciding on Equipment Maintenance Method (1 of 2) 1. Cost and provisions of a service contract. 2. Frequency of equipment repair. 3. Impact of preventive maintenance on increasing the life of equipment. 4. Availability of, and expense incurred in, employing training service personnel. Administrative Office Management, 8/e by Zane Quible 16 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Factors to Consider When Deciding on Equipment Maintenance Method (2 of 2) 5. Number

Factors to Consider When Deciding on Equipment Maintenance Method (2 of 2) 5. Number of different brands of office equipment owned by the organization. 6. Type of equipment to be maintained. 7. Cost of paperwork associated with equipment maintenance. 8. Speed with which the equipment must be repaired. Administrative Office Management, 8/e by Zane Quible 17 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Factors to Consider in Selecting Office Furniture 1. Intended use of the furniture. 2.

Factors to Consider in Selecting Office Furniture 1. Intended use of the furniture. 2. Appropriateness of furniture in relation to décor of office. 3. Suitability of furniture for its users. 4. 5. 6. 7. 8. Versatility of furniture. Durability of furniture. Hierarchical level of furniture user. Size of furniture in relation to room or area size. Fire-retardant value of furniture. Administrative Office Management, 8/e by Zane Quible 18 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Modular Design Consists of such components as a desk or working space, storage space,

Modular Design Consists of such components as a desk or working space, storage space, file space, and shelf space. Employee’s job responsibilities are considered in determining the components needed and their configuration. Administrative Office Management, 8/e by Zane Quible 19 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Portable Design Facilitates easy office rearrangement in open space planning. Makes extensive use of

Portable Design Facilitates easy office rearrangement in open space planning. Makes extensive use of movable panels and screens. Administrative Office Management, 8/e by Zane Quible 20 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Functional Design of office furniture is based on employee needs. Takes into consideration how

Functional Design of office furniture is based on employee needs. Takes into consideration how furniture use can be maximized given employee’s job duties. Administrative Office Management, 8/e by Zane Quible 21 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Ergonomics Design Takes into consideration the relationship between employees and their physical environment in

Ergonomics Design Takes into consideration the relationship between employees and their physical environment in the design of their furniture. Ergonomics design is especially considered in chair design. Administrative Office Management, 8/e by Zane Quible 22 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Standards to be Reflected in Chair Design 1. The chair should enable the user

Standards to be Reflected in Chair Design 1. The chair should enable the user to sit flat on the chair with knees bent and feet flat on the floor. 2. The chair should support the user’s back in an upright position. 3. The user should be able to hang his or her arms straight down from the shoulders with the elbows bent. Administrative Office Management, 8/e by Zane Quible 23 © 2005 Pearson Education, Inc. Pearson Prentice Hall Upper Saddle River, NJ 07458

Equipment Regulations 1 EQUIPMENT STANDARDS EQUIPMENT CATEGORIES EquipmentEquipment Regulations 1 EQUIPMENT STANDARDS EQUIPMENT CATEGORIES Equipment
Equipment Equipment Erlenmeyer flask beaker Equipment Equipment hottestEquipment Equipment Erlenmeyer flask beaker Equipment Equipment hottest
Built in Furniture Builtin furniture offers many advantagesBuilt in Furniture Builtin furniture offers many advantages
Bespoke Furniture Contract Furniture Manufacturing Hospitality Furnishing UpholstryBespoke Furniture Contract Furniture Manufacturing Hospitality Furnishing Upholstry
DERIVED PRODUCT Logs Wooden furniture Curved plywood furnitureDERIVED PRODUCT Logs Wooden furniture Curved plywood furniture
Furniture Poverty Helen Campbell End Furniture Poverty BuildingFurniture Poverty Helen Campbell End Furniture Poverty Building
Street Furniture Street furniture is a collective termStreet Furniture Street furniture is a collective term
A Sampling of Furniture PeriodsStyles That Influence FurnitureA Sampling of Furniture PeriodsStyles That Influence Furniture
Furniture Arrangement Furniture Arrangement l Activities that commonlyFurniture Arrangement Furniture Arrangement l Activities that commonly
FURNITURE PRESENTATION Furniture is Now Ketty Le HenaffFURNITURE PRESENTATION Furniture is Now Ketty Le Henaff
Furniture Materials IDdesign Academy Furniture materials MORE EDUCATIONFurniture Materials IDdesign Academy Furniture materials MORE EDUCATION
INTD 50 A furniture construction upholstered furniture upholsteredINTD 50 A furniture construction upholstered furniture upholstered
WELLS CHURCH FURNITURE Custom Solid Wood Furniture wwwWELLS CHURCH FURNITURE Custom Solid Wood Furniture www
Furniture Styles Housing I 5 01 Furniture FactsFurniture Styles Housing I 5 01 Furniture Facts
Furniture Arrangement Furniture Arrangement l Function of theFurniture Arrangement Furniture Arrangement l Function of the
INTD 408 FURNITURE DESIGN Topic Furniture Design TheoryINTD 408 FURNITURE DESIGN Topic Furniture Design Theory
Product Design Furniture Design Element Commercial Furniture IterationsProduct Design Furniture Design Element Commercial Furniture Iterations
Flatpack furniture Knockdown fittings Flatpack furniture is nowFlatpack furniture Knockdown fittings Flatpack furniture is now
INDE 131 HISTORY OF FURNITURE Furniture Design InfluencesINDE 131 HISTORY OF FURNITURE Furniture Design Influences
Principles of Furniture Joinery Design process Furniture DesignPrinciples of Furniture Joinery Design process Furniture Design
Administrative Law the Administrative State and Administrative RemediesAdministrative Law the Administrative State and Administrative Remedies
ADMINISTRATIVE AGENCIES ADMINISTRATIVE AGENCIES Introduction Administrative agencies makeADMINISTRATIVE AGENCIES ADMINISTRATIVE AGENCIES Introduction Administrative agencies make