2018 Staffing Recommendation 2018 Considerations Town has grown

2018 Staffing Recommendation

2018 Considerations Town has grown 59% since 2010, staff have grown only 9. 6% More road miles, more park space, more right of ways, more maintenance, more demand on water/sewer/storm resources Changing demographics: Median age is 31 (Colorado is 36) Successful growth requires greater planning, improved governance, strategic budgeting, capital improvement planning, communication and citizen engagement Doing More with Less = DOING LESS

Current Staffing Levels 31 Full Time (31 FTE – Full Time Equivalents) 5 permanent Part Time (2. 5 FTE) Seasonal P/T in PW and Recreation Changes in 2017: Eliminated Utilities Superintendent position Changed WTP & WWTP ORC to WTP and WWTP Superintendent Added 1 new WTP Operator position Added 1 new PW Maintenance Worker position Added Town Planner position Added Public Works Director position (to be staffed in 2018)

2017 Staffing Administration: 4 FTE Town Administrator/Clerk Assistant Administrator Deputy Clerk Administrative Assistant Finance: 4 FTE Finance Director Administrative Analyst Utility Billing Clerk Meter Reader

2017 Staffing (continued) Recreation – 2. 5 FTE Recreation Manager (1) Assistant Manager (1) P/T Administrative Clerk (1) Library – 3 FTE Library Director (1) P/T Assistant Director (1) P/T Clerks (3)

2017 Staffing (continued) Public Works – 18 FTE Director (1): Currently recruiting – projected start January 2018 Streets – 10 FTE PW Superintendent (1) Mechanic (1) Maintenance worker (5) Park Maintenance (1) Collections and Distribution (2) Water Utility – 4 FTE WTP Superintendent (1) Water Operators (3) Waster Water Utility – 3 FTE WWTP Superintendent (1) Waste Water Operators (2)

2017 Organizational Chart

2018 Projection Add 5 Full-Time, and 1 Part-Time (5. 5 FTE) HR Specialist (F/T) Finance Analyst/Asst. Dir. (F/T) PW Administrative Clerk (F/T) Civil Engineer (x 2) (F/T) Administrative Intern (P/T)

HR Specialist Full-Time, (Total Compensation: $60, 720) Reports to Assistant Administrator Responsible for: Oversee Payroll Perform pay and benefit analysis, job audits, prepare position descriptions, recommend salary levels Recruitment, exits, insurance Risk management Training Compliance Frees Ryan Abbott to perform senior level operational and project management, and execution of town strategic objectives and strategic planning

Financial Analyst/Asst. Dir. Full Time, (Total Compensation: $79, 200/YR) Reports to Finance Director Responsible for: Accounts Management and Analysis Financial Reporting Supervise and manage accounting operations including A/R, A/P, investments Budgeting, auditing, and departmental accounting Creates greater financial transparency, strategic financial planning, improved accountability, and greater clarity to Board of Trustees and staff

PW Administrative Clerk Full Time, (Total Compensation: $47, 500/YR) Reports to PW Director Responsible for: Administrative support to PW Department Invoicing, purchase orders Work Order tracking and reporting Records management CDPHE compliance reporting Improves transparency and accountability, relieves senior staff from administrative duties, allows greater performance measurement analysis, increased responsiveness to the community

Civil Engineer I and II Full Time, (Total Compensation: $83, 200/YR) Reports to PW Director Responsible for: Project engineer on construction projects, storm water drainage, public infrastructure including water, sewer, storm, roads and bridges Prepares construction specifications, detailed plans, and construction estimates Performs field inspections for public infrastructure improvements and capital projects Increased accountability; improves responsiveness to Trustees, Staff, Project managers, and developers; provides internal GIS updates for greater accuracy and control; improved coordination between Town Planner and developers; improved Project Management; lowers engineering costs

Administrative Intern Part Time, (Total Compensation: $20, 000) Reports to Town Administrator Responsible for: Community engagement – includes communications, website maintenance and updates, social media, press releases, newsletters, community surveys Assist with special projects, research, and performance analysis Prepare administrative reports Review and update departmental strategic plans Assist with departmental budget preparation Exploring option for 1 -year, F/T Intern from Kansas University MPA graduate program – Est. salary $38, 000 plus health benefits

2018 Organizational Chart

Contract Employees: Engineering and Public Safety Town Engineer: Stantec (out-sourced) Wellington’s only engineer Recommendation in 2018: In-Source Engineering Services Increased accountability More responsive to Trustees, Staff, Project managers, developers Internal GIS updates - greater accuracy and control Improved coordination between Town Planner, developers Improved Project Management Greater cost control Cost savings

Insource Engineering Cost Analysis Average Yearly Fees to Stantec: $392, 000 Includes $111, 430/YR in reimbursable costs paid by developers PW Director Total Compensation: $125, 000 Engineer (x 2) Total Compensation $166, 400 PW Administrative Clerk Compensation $44, 800 Equipment costs: $12, 000 Office Space (rent and utilities) $18, 000 Total Costs (est. ) $366, 200

Public Safety (LCSD) LCSD and I have discussed staffing levels on several occasions Considerations include crime, patrol hours, town coverage, deputy safety, mutual aid Each Deputy requires 1 st year budget of approximately $200, 000, and $100, 000 each following year Recommendation to add one deputy in 2018, and a new deputy each year thereafter

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