2001 Wadsworth a division of Thomson Learning Inc

© 2001 Wadsworth, a division of Thomson Learning, Inc Time Management Adjustment in your attitude and behaviors toward meeting daily demands, thereby decreasing stress 1

© 2001 Wadsworth, a division of Thomson Learning, Inc Time Wasters • Attitudinal • Behavioral – – – Habits Procrastination Avoidance Perfectionism Unassertiveness Work addiction 2

© 2001 Wadsworth, a division of Thomson Learning, Inc Why People Procrastinate • Easy vs. complex tasks • Likeable vs. distasteful tasks • Routine vs. new tasks (instant gratification) 3

© 2001 Wadsworth, a division of Thomson Learning, Inc Situational Time Wasters • • Paperwork Reading material Telephone calls Inefficient meetings 4

© 2001 Wadsworth, a division of Thomson Learning, Inc Effective Meetings Prior to the Meeting • Prepare agenda – date, time, place – what to bring – topics for discussion 5

© 2001 Wadsworth, a division of Thomson Learning, Inc Effective and Efficient Meetings • During the Meeting – – – Keep to time limits Deal with tardiness Keep minutes Goals visible Next meeting date/time • After the Meeting – Distribute minutes – Distribute meeting summary 6

© 2001 Wadsworth, a division of Thomson Learning, Inc Time Management Strategies • • • Plan and set goals Develop action steps Write to-do lists Delegate Determine peak energy periods • Find hidden time • Improve decision-making skills 7

© 2001 Wadsworth, a division of Thomson Learning, Inc Goal Setting Smart Goals • • • Specific Measurable Achievable Realistic Timed 8

© 2001 Wadsworth, a division of Thomson Learning, Inc Goal Setting and Action Step Planning Goal Timeline 1. __________ Action Step: a. ________ b. ________ By: _____ 2. __________ Action Step: a. _________ b. _________ By: ______ by: ________ 9

© 2001 Wadsworth, a division of Thomson Learning, Inc Delegation Considerations • Delegator – Letting go – Empowerment • Delegatee – Ability (e. g. , skill) – Willingness • Situation – Time constraints 10

© 2001 Wadsworth, a division of Thomson Learning, Inc Steps for Successful Delegation • Determine ability and willingness of delegatees • Clarify the goal • Define responsibilities and level of authority • Provide training • Break big tasks into smaller ones • Compliment delegatee after each task • Coach, don’t lead • Require completed work 11

© 2001 Wadsworth, a division of Thomson Learning, Inc Decision-Making Why People Get Stuck • Fear of Unknown • Fear of Conflict • Lack of Knowledge • Poor decision-making skills 12

© 2001 Wadsworth, a division of Thomson Learning, Inc Effective Decision-Making • • • Identify problem Write down the goal Consider all possible solutions Evaluate each solution Consider advantages and disadvantages of each • Choose solution that best meets the goal • Carry out decision • Monitor 13