West Forsyth High School Finance Academy Internship Timeline

West Forsyth High School Finance Academy

Internship Timeline: Spring Semester Date Task Winter Students/Parents search for possible internships April Introduce jobs; Students submit resumes and cover letters to all employers they would be willing to work for May Interviewing June Begin working Summer Work, vacation, weekly journals Reflection Due Monday of the week before school starts Celebration Week before school starts, usually a breakfast Wear your BEST business attire

Internship Requirements • Be 16 years old • Have a 2. 5 GPA, passing all course work • Good attendance • No OSS • Transportation to job site • Follow policies of employer: dress codes, attendance, drug screening

Student Responsibilities • Read and understand the Internship Portfolio • Follow rules of sponsor, and school system • Respond to all emails and phone calls within 24 hours, and follow up as needed (part of grade) • Honesty and Integrity • To complete the required journal and monthly time sheets • To satisfactorily complete the tasks listed on the Internship Training Plan • To coordinate and attend regular meetings with Internship Coordinator

Internship Requirements • Excellent performance and attitude at the workplace • Weekly detailed reflection to your supervisor • 12 slide power point overview of your internship • Pictures, work, supervisors, labeled and described • Due by Monday BEFORE school starts • Evaluation to supervisor by August, Monday BEFORE school starts • Timely and responsive communication throughout the summer; we only use EMAIL and Office 365, check DAILY

West Forsyth High School Date Arrival Time Departure Time Total Hours

Weekly Journal • Sent by 8 am, Monday of the week following • If the week ends April 13, journal is due April 16, by 8 am • In an attachment, in WORD format, correct spelling, grammar, standard English • Titled: First Name Last Name, Week covered • Bee, Worker, April 9 to 13 • Wooten, Davis, April 9 to 13 • Include • 5 -7 complex sentences describing the work, tasks and accomplishments • Name of supervisors, and title, colleagues • Training and skills used • Description of work • At bottom, In italics, notes, reminders for School Coordinator

Weekly Journal Unacceptable Journal update Today we did’nt do mush of anyting. Sat aat my deskk at aat quizoanors. Ummm not shure what as going ona latter. Hmm call me someimte dawg. Goin to beech week. Yeah!

Weekly Journal Acceptable Internship Journal- Week 4 July 9 -13 Name: Worker Bee School: West Forsyth High School Company: Dream Job Insurance Agency Monday, July 9, 10 -3 pm This week on the job was pretty boring, considering I worked on the same project everyday. At least on Monday there was a celebration for all of the July Birthdays, and since mine is on the twelfth everyone sang happy birthday to me. Today I also was asked by my boss Anna, what my work schedule would be like for the rest of the summer, after I responded to her e-mail she asked it I would be interested in working some during the school year. This made me feel like I was doing a good job and that she had confidence in my abilities, even though I had to tell her no due to my extracurricular activities. As for work I continued on the January Cash clearing spreadsheets. Tuesday, July 10, 10 to 4 pm Today I was elated to have finished January’s cash clearing only to find out that I had to start on December 2006. This made me wonder if the cash clearing spreads had ever been completed and how far I would have to go back. I was happy to find out that Transource didn’t acquire their Fayetteville location until 2007 so from now on I would only have to do the spreads for five locations. To take a break I helped Margie file some of the invoices she had just cut checks for, luckily they were in alphabetical order so it made it a lot easier. By the end of the day I had finished the December 2006 Cash clearing. This month was easier because Scott sent me the spreadsheet as an Excel document so I could find the amounts faster using control F. Wednesday, July 11, 12 to 4 pm Today I continued with the Cash Clearing spreads, but for November I had to print them out because Kathy was busy with her own project. I wasn’t hard I just had to copy and paste them from the AS 400 to and Excel spread. This time I also decided to turn the entries red n the screen rather that to print them out and highlight. I thought it might save some time in the long run. This time I also decided to go though the CRV’s by date instead of location. On the pervious months I felt I wasting time by going though the month’s CRV’s six times when I could cut it down to one.

Reflection • 2 -3 page essay • What you learned • About yourself • About working with others • About working • Tie job skills, activities to what you have learned • Double spaced, standard format • Due no later than the Monday BEFORE school starts

Student Evaluation Form The intern: Excellent Above Average Below Average 93 - 100 85 - 92 77 - 84 70 - 76 N A Accepts & fulfills responsibilities Exercises good judgment Is friendly and courteous Accepts and understands needs, feelings, faults of others Is accepted well by other employees Is dependable Is willing to accept suggestions Is conscientious in fulfilling assignments Follows directions Produces neat and accurate work Is honest and sincere Asks appropriate questions Reports to work on time Calls ahead of time if unable to attend Is cooperative and industrious Is creative Displays enthusiasm and initiative Is flexible Communicates effectively (written and oral) Please evaluate intern’s overall performance

Providers of Years Past • • • Truliant Federal Credit Union Winston-Salem Forsyth County Schools Heritage Financial Services Level 23 Allegacy Credit Union, JBA Right at Home Goler Community Center Arts Council Family Services Habitat for Humanity Humane Society Forsyth County Finance

Providers of Years Past • Wealth Management • BBand. T • Clearing House • RMIC • First Community (Tri. Stone) • US Air • Smith Barney • Hiller Agency • Vidal Insurance

How to find internships • Think about clients, customers, neighbors; ASK if they might be willing to hire a bright motivated student for the summer • Mention the great quality of kids • college bound • interested in business • Basic business knowledge • 100 hours over the summer AT THE DISCRETION of the employer; that’s only 20 hours a week for 5 weeks • School System Supervisor

Identify your own Internship • Make a list of possible companies/organizations you might work for • Find the name of contact, the address, and phone • Find the website (if there is one), or other source of information • Briefly describe the history of the organization • Briefly describe the market and industry of the organization • Make contact with the employer and possible supervisor • To qualify for the internships the Employer must • NOT be related to you or your family • Willing to employ you for a minimum of 4 40 hour PAID work weeks • Willing to provide a VARIETY of job duties throughout the organization. (you may have a primary responsibility, but you must see and work in other areas) • Willing to introduce you the industry, the challenges and opportunities of the organization • Willing to provide regular written and verbal feedback to you and the School system supervisor

What can students do? • • • Answer phones, take messages Create power points Reorganize the supply room Scan and organize documents Create a spread sheet based on census data Create and stuff information packets Use Hoover’s data base to create a spread sheet of leads Compile marketing booklets Create presentation folders Ask businesses for promotional items Hand out fliers, attend meetings Qualify leads for sales folks

What can students do (part 2)? • • • • Prepare for ceremonies and events Write thank you notes for donations File paperwork and monies for city approved events Assist with publicity shots and TV production crews Create a spread sheet of grantees, amounts and other demographics Create graphs that analyze data across years Sort mail Calculate depreciation and file on balance sheets File customer documents Watched video taped interviews and take notes (of criminal suspects) Shred documents, dismantle disks Learn about ERISA, HSA, Answer phones, take messages Learn about forensics in solving crimes

Employers • 4 -6 week work experience • between June 10 and August 16 • Timing at discretion of Employer • Hired by Employer • Students follows Employer work schedule, hours, holidays • Full time on site supervisor AND WSFCS supervisor • High School students with broad variety of skills • • WORD, Power. Point, Excel, Knowledge of business Knowledge of Accounting Eagerness • Once you have a commitment, email Ms. Martin with name of Employer, complete address, and contact and email to lmartin 2@wsfcs. k 12. nc. us

Answers to common questions • The Finance Academy is a program for college bound students interested in business. • They take some basic business classes in addition to their college prep coursework during their 10 th, 11 th and 12 th grade years. • In the past we have tried to offer the students paid ($8 per hour) internships in the summer between their junior and senior years. • Most students work 4 weeks for 20 hours a week; however some employers prefer a part time position, where students work 20 hours a week, for 4 -6 weeks.

Frequent Asked Questions • Students have a school system supervisor • Students must conform to EMPLOYER requirements in terms of dress code, work hours and other policies. • If YOU can’t host an intern, would you like to make a donation? • We use donated funds to allow students to work at approved non profits and still earn dollars. We have been able to provide between 3 and 5 paid internships to students for the last several summers at local non profits like Arts Council, Habitat for Humanity and Family Services.

Academy of Finance