USPS PAYROLL PROCESS UPDCALFUT UPDCALFUT Enter Exceptions Enter

USPS: PAYROLL PROCESS

UPDCAL_FUT: UPDCAL_FUT Enter Exceptions • Enter any time slips or exceptions. • REMEMBER: Use an ‘Effective date’ within the Period Beginning and Period Ending dates. • If the ‘Effective date’ is blank, the information will automatically be included in the next payroll process.

FUTPAY: FUTPAY Future Pay Report • Run FUTPAY report FUTPAY. TXT is created • Allows you to balance a tape total to the exceptions entered in UPDCAL_FUT.

INICAL: INICAL Initialize Payroll Run • First program to be run in the payroll process. • Initializes all active status employee records for the pay groups and pay dates specified in the program. • Criteria that must be met in order for a job to be automatically included in the payroll process:

INICAL: Initialize Payroll Run • Job status must be set to active in JOBSCN • Pay plan must be the same as the pay plan selected for the payroll. • Contract start and stop dates must allow inclusion in the payroll. • Number of pays paid must be less than the number of pays in contract.

INICAL: Initialize Payroll Run • For a non-stretch pay job, the days worked must be less than the work days in contract. • Pay account percentage amounts must total 100 percent. • Contract Obligation must be greater than zero. Contract obligation also cannot be less than the contract amount paid plus current gross amount-for contracted employees.

INICAL: Initialize Payroll Run • Must be a job calendar which covers the payroll period. • Reports produced: INICAL. TXT INICALERR. TXT (If errors during processing)

INICAL: Initialize Payroll Run • Balance ‘Gross pay for Active jobs’ total. • If using UPDCAL_FUT, balance ‘Total gross pay from future data’ amount with FUTPAY total.

USPSCN/ UPDCAL_CUR: UPDCAL_CUR Current Payroll Data Maintenance • Used to add payroll information for employees not included in the regular payroll (during initialization) or to modify or delete payroll information for employees already included in the current payroll.

USPRPT/PAYSUM: Pay Account Summary Report • Produces a report that summarizes the pay type, number of units, and the pay amount by job for each active employee in the pay period. INICAL Totals + UPDCAL_CUR exceptions ----------PAYSUM Totals

CALCPAY: CALCPAY Calculation of Employee’s Earnings, Deductions, and Accounts • Calculates employee’s earnings, deductions, net pay, and tax calculations. • Reports created: PAYRPT. TXT CALCERR. TXT (If there any errors) BUDDET. TXT BUDPRO. TXT DEDDET. TXT DEDTOT. TXT

PAYRPT • It is suggested that the PAYRPT be used to check for correct SERS Hours.

SAMPLE PAYRPT • • • • • <----------PAY--------->!<------DEDUCTIONS------>!<-----------ACCOUNTS------------> UNIT RATE TOTAL ! ABREV AMOUNT BD AMOUNT ! JB FND FUNC OBJ SPCC SUBJCT OPU IL JOB CHG AMT ID: 231865435 BLDDEP: 003301 CK DIST: STRS DAYS: 000 SERS DAYS: 010 NAME: BUNNY, BUGS. JOB: 01 PAY GROUP: A WORK DAYS: 10 ! FED. ADD 72. 00 ! 01 001 2421 141 000000 300 00 000 1, 312. 50 Regular wages 10. 000 131. 250 1, 312. 50 ! OHIO TAX 27. 10 0. 00 ! 02 001 4100 143 000000 00 024 22. 69 ! CITY TAX 18. 31 0. 00 ! JOB: 02 PAY GROUP: A WORK DAYS: 10 ! SERS/BRD 0. 00 186. 93 ! Ticket 10. 000 2. 269 22. 69 ! GALIC 30. 00 ! ! AFMed. Rei 62. 50 0. 00 ! ! SERS 133. 52 0. 00 ! ! DENTAL 6. 45 0. 00 ! ! HEALTH 45. 67 0. 00 ! ! DENT. /CL 0. 00 51. 66 ! ! LIFE/CL 0. 00 7. 90 ! ! MEDICARE 17. 70 ! ! DIRDEP-1 921. 94 0. 00 ! -------------- ! ---------! -----*TOT GROSS* 1, 335. 19 ! *TOTAL* 413. 25 ! *TOTAL CHARGED* 1, 335. 19 *NET* 921. 94 *ADJ GROSS* 1, 057. 05 ! *TOTANN* 278. 14 ! *SERS HRS* 75. 00 *STRS HRS* 0. 00

CHKPRT: CHKPRT Check Print • Used to generate printable check forms for both physical paychecks as well as direct deposit forms. • Standard or customized form files may be used CHKFORM. TXT DIRFORM. TXT CHKPRT. DAT DIRCHK. DAT

CHKUPD: CHKUPD Check Update • Updates job, pay account, and deduction amounts. • Creates a posting file used by a USAS program (AUTOPOST). Creates reports: PAYERR. TXT DISDET. CSV BUDDIS. TXT BUDDIS. CSV USPS_PAYROLL 20170414. BATCH

PAYDIR: Pay Direct Deposit • Creates an ACHTAPE. SEQ file which is sent to the bank electronically. • Includes employee name, transit routing numbers, account numbers, and pay amounts for all direct deposit employees. • Produces: ACHTAP. SEQ PAYDIR. TXT

PAYDED: Paying of Deductions • Three options available for deduction check payment • Option A- pay total on deduction accumulator To produce a report listing all NON-ZERO deductions, this payment option must be selected leaving the cycle and deduction code selections empty. To pay deductions using this payment option, deductions must be selected using the cycle and/or deduction codes. • Option N -pay N times deducted amount, must enter a 'Times' value to be used to calculate the deduction amount. Applies to fixed rate deductions only. • Option F - pay fixed amount, must enter the fixed employee and/or board amount to be paid. Can not be used for taxes (except Medicare/FICA), direct deposit, and child support deductions. • Until the Actual option is run, checks are not created.

PAYDED Paying of Deductions • To include deductions based on payment cycle, enter payment cycle code: P = Every payroll M = Monthly Q = Quarterly A = Annually 1 -9 = User defined cycles

PAYDED: Paying of Deductions ● Produces a report listing the deduction amounts that should be paid for the current payroll processing period-using the Projection option. ● Projection is used for verification purposes and may be run as many times as necessary. ● Output files produced: DEDRPT. TXT DEDSUM. TXT

PAYDED: Paying of Deductions • Actual Option: • Provides a report listing check number, the payee, and check amount. • Offers a text file to print deduction checks. • Out put file names: DEDRPT. TXT DEDSUM. TXT PAYDED. TXT PAYFORM. TXT PAYDED. DAT