Treasurer Office Holder Zoom 2019 Karakia Timatanga May

Treasurer Office Holder Zoom 2019

Karakia Timatanga May peace be widespread Kia hora te marino May the seas be like greenstone Kia whakapapa pounamu te moana A pathway for us all this day Hei huarahi mā tātou i te rangi nei Let us show respect for each other Aroha atu For one another Aroha mai Bind us all together! Tātou i ā tatou katoa Hui ē! Tāiki ē!

Overview Purpose of the role: To keep full, accurate and up to date financial records for the Centre. To communicate these records to the Centre members. Overview: • • • National finance policy Centre processes Fixed assets GST Other information

Finance Policy Key Points for Centre Treasurers: An annual budget must be set with input from all Centre members Monthly reports are presented to the Centre Bank accounts are linked to Xero and reconciled monthly Bank accounts have at least two authorisers and signatories – payments must be reviewed before approving • Blank cheques are never pre-signed – recommended that cheques and credit/debit cards be phased out • All records are kept for seven years • •

Centre Processes

Centre Processes

Centre Processes

Fixed Assets Register Set-up: • Equipment purchased for long-term use, costing more than $2, 500 • All Centres should have had the registers set-up using the following codes: • • • 2790 Depreciation 9200 Computer Equipment 9201 Less Accumulated Depreciation on Computer Equipment 9210 Furniture & Fittings 9211 Less Accumulated Depreciation on Furniture & Fittings Purchasing New Assets (see Fixed Asset Guide pg. 8 -10): • Code all new fixed assets purchased to 9200 or 9210 • Register assets • Run depreciation monthly or annually

GST *If Centre is Registered for GST Filing: • Check the filing dates (will be two-monthly or six-monthly) • Ensure all GST returns are filed on time – can be done through Xero but user needs My. IR login with authorisation • Before submitting – check through GST Audit Report to ensure transactions are categorised correctly • Reconcile GST return after filing (see webinar from 8: 40) • Remember to pay, if GST owing Fundraising: • Table on IRD website showing what has GST https: //www. ird. govt. nz/roles/non-profit-income-liable-for-gstand-income-tax

Other information Bank accounts: • Signatories and online banking administrators/authorises should be updated each year • Check whethere is anyone that needs to be removed Charities website: • Recommended all Centres have their own Charities number (if applying for grants, this will be necessary) • If you Centre is part of the “group” someone in the Centres needs to update the Officer Details annually • If not, you will need to upload a Tier 4 Performance Report (or join the group) before February

Other information To consider: • Finance policy states: • “When Centres opt for a fees model the Centre will endeavour to keep fees low to allow high participation of Playcentre Aotearoa whānau and reduce cost barriers to entry” • Does your Centre take this into consideration when setting fees? • Are whānau eligible for the WINZ subsidy supported to apply? • Adequate reserves should be held by Playcentres – this is deemed to be four months operating costs to ensure these could be met between bulk funding rounds • How much does your Centre have in the bank? • If there are significant savings/term deposits, are these being saved for a specific project, are there any health & safety concerns that need to be addressed?

Karakia Whakamutunga Kua mutu ā mātou mahi Mō tēnei wā Manaakitia mai mā katoa O mātou whānau Aio ki te Aorangi Our work is finished For the moment Blessing upon us all Our friends Our families Peace to the Universe