Time Card Auto Generated Swipe Staff used wrong

Time Card – Auto Generated Swipe • Staff used wrong dept code (What’s wrong with this? ) – When badging into an invalid department (typing error) will default to home labor distribution of staff – Autogenerated out clocking for the home dept occurs when this person clocks out of the department and puts in the dept code on what is supposed to be the out clocking • Wrong Dept will be billed for time • Wrong time will be billed for next day and all future dates after

Best Practices for Time Card Maintenance 1. Assess time cards at least 2 x/week & approve requests (designate times Tues. & Thurs. /week) 1. 2. 3. 4. Team work (if possible); 1 st Tues. approve all requests, 1 st Thurs. review time cards, 2 nd Tues. review warnings, 2 nd Thurs. review exceptions, etc. Review all time cards before approving Approve time cards as soon as you review them Examine all time cards prior to payroll Monday 1. More proactive & frequent – lessens # of and time to investigate issues 5. Leave payroll Tues. for outlier exceptions only- not full review and approval 6. Hold staff accountable for their time card. 1. Create incentives; e. g. , point system for priority scheduling/self-scheduling, etc. (no call outs in a month’s time) 2. Teach and train on API Mobile App for smart phones, tablets 3. Train staff on more advanced badging issues

API – Mobile App Instructions LOGO NAME Shorthand: “API Mobile” Full: “API Healthcare Mobile Workforce” https: //finance. duke. edu/systems/news/items/2018_02_12 -app. php

API Staffing and Scheduling Ed. Track • Courses for staff new to managing, scheduling, daily maintenance, or in need of a review: – Managers and Schedulers - EDS 732 – Daily Schedule Maintenance - EDS 734 • Email: rushdee. omar@duke. edu

Next API User Group Dates - 2021 Every 2 nd Wednesday and Thursday/Month *Note: Monthly topics will be the same. Also, dates and times may be subject to change. • Wednesday, June 9 th 1: 30 -2: 30 PM • Thursday, June 10 th 10: 30 -11: 30 AM