PROCEDURE FOR ANNUAL CORPORATE MEETING An Annual corporate

PROCEDURE FOR ANNUAL CORPORATE MEETING

ü An Annual corporate meeting is required. ü Not a comfortable fit with how lodges work. ü Must comply with state statutes and bylaws of lodge.

ü A fair. and reasonable notice must be given. § Notice presumed reasonable if given no less than 10 days and no more than 2 months before meeting. § Notice can be put in monthly bulletin.

ü Notice should give date, time, and location of annual meeting. § Ideally, do at first meeting in April. ü Notice should give general purposes of meeting. § To elect the officers and directors for the year § To receive and consider reports of the affairs of the corporation. § Ratify the prior year's actions and expenditures. § To transact such other business as may properly come before the meeting.

ü Annual meeting can take place as part of regular lodge meeting.

ü Procedure a. Under new business, adjourn regular lodge meeting. b. Call annual meeting of corporation to order. c. Must have quorum.

ü Procedure (continued) d. Take new roll call of officers or adopt prior roll call. e. Motion to approve minutes from prior annual meeting. i. From last year's meeting ii. Should have already been approved in prior year at lodge meeting after annual meeting.

ü Procedure (continued) f. Motion to approve prior election of officers and directors. g. Motion to ratify all actions of officers, directors, and board for prior year. h. Motion to ratify all expenditures and financial transactions for prior year. i. Adjournment and return to regular meeting.

Do you know where your corporation By-Laws are? They are simply your current lodge By-Laws. Do you have a copy or know where your Corporate Charter is? Keep these documents and the minutes of every annual meeting of the corporation in a separate binder or folder in the lodge.