Organisation of PGR Provision Dr Martina Daly Chair

Organisation of PGR Provision Dr Martina Daly Chair School Graduate Research Committee

The University of Sheffield 5 faculties: Medicine, Dentistry and Health Engineering Arts and Humanities Science Social Sciences

Faculty of Medicine, Dentistry & Health Departments Cardiovascular Science Human Metabolism Infection and Immunity Neuroscience Oncology + Academic Unit of Medical Education Medical School of Dentistry School of Nursing and Midwifery Human Communication Sciences Sheffield Centre for Health and Related Research

PGR Staff & Responsibilities Dr Patrick Eyers Lead PGR Tutor Your PGR Tutor Team Dr Peter Grabowski Deputy PGR Tutor Departmental PGR Leads Dr Colby Eaton Lead PGR Tutor PGR Lead Human Metabolism Dr Peter Monk PGR Lead Infection and Immunity Dr Angie Cox PGR Lead Oncology Dr Martina Daly Chair, SGRC PGR Lead Cardiovascular Science Dr Andy Grierson PGR Lead Neuroscience PGR Admin Support Team PGR Administrator Sara Watkinson MPhil & MRes-Ph. D Secretary Jodie Burnham MPhil-Ph. D/MD Secretary Carol Fidler MPhil-Ph. D/MD Admissions Secretary Paula Blackwell Dr Lynda Wyld MD Contact

Your Supervisory Team Primary Supervisor Personal Tutor PGR Tutors Second Supervisor Departmental PGR Lead Chair of the School Graduate Research Committee

Your Supervisory Team Primary Supervisor Your primary supervisor is responsible for the day to day supervision of your research. They will provide guidance on the nature of the research project and the standard expected, the planning and timing of the successive stages of the research project, literature and sources, research methods and techniques. They will also guide you as to appropriate courses to attend to meet your training needs and offer guidance and advice on the preparation of your thesis. In addition to the informal chats and lab or team meetings that you will have with your supervisor, you are required to have at least nine formal, documented meetings with your supervisor(s) per annum, solely focussing on your progress. You will receive reminders about these meetings but will be expected to arrange them yourself. The aim of these meetings will be to discuss your progress, the problems you have faced and the objectives to be reached before the next meeting. A record of the meeting should be made using the supervisory meeting form, which should be returned to the PGR Secretary after the meeting. Second Supervisor All students will have a second supervisor, and in some cases a third supervisor may also be appointed. The role of the second supervisor and their input into the day to day supervision will vary from one student to another. However, in all cases, the second supervisor will act as the monitor of the student’s training plan and will be responsible for commenting on their training progress and formally approving their portfolio as part of the transfer process. The second supervisor will also comment on the student’s personal development plan during formal supervisory meetings and they will sign a transcript of their portfolio annually, and as part of the annual progress report. While the primary supervisor will be closely involved with the development of a student’s training plan, it is the second supervisor who will hold primary responsibility for monitoring its implementation. You are required to meet with both supervisors at least 6 times annually. Personal Tutor Your personal tutor is somebody who is not directly concerned with your research, but does have some understanding of the area. Their role is mainly to provide pastoral care and to be someone independent with whom you can discuss, in confidence, non-technical issues relating to your project or your supervision, or other personal problems that might impact upon your experience as a student. You may also wish to discuss your training needs with your personal tutor. You must meet twice annually with your personal tutor, once in each semester, and a record of the meetings should be made using the personal tutoring meeting form which should be returned to the PGR Secretary after the meeting. You are expected to contact your personal tutor to arrange these meetings. Some students may be assigned a personal tutoring team comprising an academic member of staff and a senior postdoctoral researcher. In such cases, students will be expected to meet twice annually with both members of their personal tutoring team. Students should feel free to meet with their personal tutors at other times if required. PGR Tutors You will be assigned to a team of two PGR Tutors who will be your first point of contact for any queries you may have relating to your doctoral development programme and who, usually, remain with you throughout the course of your research programme. Your PGR tutors will be responsible for delivering the two research training modules that all PGR students are expected to complete in their first year. These are the generic research training modules MED 6950 – Literature Review and MED 6960 – Techniques, Safety and Report. They will also organise the annual research presentation meetings, where you are expected to present a summary of your research over the previous year. Your PGR Tutors will also highlight any issues relating to progress with your research, particularly during your first year. You are also encouraged to approach your PGR Tutors for advice if you have any difficulties that you feel unable to raise with your supervisors or personal tutor. Departmental PGR Lead Each of the five departments in the Medical School has a PGR Lead. The PGR Lead is responsible for assigning your personal tutor and approving all paperwork relating to your candidature. They are also responsible for approving the appointment of examiners at the stage when you are expected to transfer registration from MPhil to MD, or Ph. D and they will approve the selection of examiners for your finished MD or Ph. D thesis. The PGR Leads will also deal with any issues that arise relating to your progress at the time of transfer of registration or at other times during the course of your research programme. In some cases, your departmental PGR Lead may also act as a PGR Tutor. Each PGR Lead also represents their department on the Medical School and Faculty Graduate Research Committees. The Chair of the School Graduate Research Committee (SGRC) is responsible for overseeing the procedures for monitoring the progress and supervision of all PGR students. They also work with the Departmental PGR Leads and with the Heads of Department to deal with issues relating to lack of progress that arise at the time of transfer, and other times during the course of the research degree programme and provide cover for the PGR Leads when they are not available. The Chair of the SGRC also deals with issues relating to fees, and staff candidate applications.

Graduate Research Committees Issues relating to development, monitoring and assessment of PGR students School GRC – attended by PGR Tutors and Leads Faculty GRC – attended by PGR Leads PGR Student Committee Staff Student Liaison Committee Opportunities for PGR students to be involved at all levels

PGR Student Committee Supervisory team Staff Student Liaison Committee PGR Student Representative Supervisors PGR Tutors Departmental PGR Lead School Graduate Research Committee Faculty Graduate Research Committee Head of Department Faculty Director of Research and Innovation Student Personal tutor Organisation of PGR Provision

4 Year MRes- Ph. D Programme First year differs to MPhil/Ph. D students 3 x 10 week interdisciplinary lab rotations Attend relevant DDP modules Choose which project to continue for Ph. D degree at end of year Years 2 -4 similar to 3 year MPhil/Ph. D students Register as MPhil-Ph. D student in the department of first supervisor

Progress and Attendance Monitoring Identify problems that may arise in sufficient time to offer support We are required to monitor attendance of all students

PGR Student Attendance and Progress Monitoring in the Medical School Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept R S T S S S T S Report Date Supervisor meetings (x 9) 15 th Oct 15 th Nov 15 th Dec 15 th Jan 1 st Mar 15 th Apr 30 th May 15 th Jul 31 st Aug Personal tutor meetings (x 2) 30 th Oct 30 th Apr S APR S

Procedure for monitoring meetings Email from PGR Secretary 7 -10 days before deadline for submission of report If there is a reason why the meeting cannot take place before the deadline, notify PGR secretary immediately Arrange meeting with Supervisor or Personal Tutor If the meeting is with the supervisor, complete your part of the form before the meeting Complete form during meeting Ensure that form is returned to the PGR Secretary via email, in person or by post before the deadline for submission. Keep record in your portfolio.

Important webpages http: //www. sheffield. ac. uk/medicine/current/postgraduates