Microsoft Word 2000 Selecting and Editing Text ITSW

Microsoft Word 2000, Selecting and Editing Text ITSW 1401, Intro to Word Processing Instructor: Glenda H. Easter Selecting and Editing Text, Chapter 2

Non-Printing Characters n Tab characters: used to indent text. n Line-Break Characters: Used to start a new line within the same paragraph. n Shift/Enter - A Line Break Character: This is used to create a a paragraph of short lines, such as an address. Selecting and Editing Text, Chapter 2 2

Non-Printing Characters (Continued) n Nonbreaking Space: Use this to prevent two words from being divided between two lines. n Ctrl/Shift/Space should be typed between the first and second word to keep the two words together. n This is useful when typing someone’s name, or typing a date where you do not wish the parts to be separated. Selecting and Editing Text, Chapter 2 3

Word Remembers, Even If You Don’t n Word remembers the last three locations in the document where you edited or keyed text. n Press Shift/F 5 to return the insertion point to these locations. Selecting and Editing Text, Chapter 2 4

Repeat Command n You can repeat text elsewhere in a document by using the Repeat Command. Press F 4 n Press Ctrl/Y n Select Repeat from the Edit menu. n n Type word to be repeated, and move cursor forward in the document. n At the location where the text is to be inserted, press F 4, or one of other methods listed above to insert text. Selecting and Editing Text, Chapter 2 5

Selecting Text n When you select text, it appears as a highlighted block of text called a selection. n A selection may be: n n n A Character A group of characters A word A sentence A paragraph An entire document. Selecting and Editing Text, Chapter 2 6

Selection Techniques n A Series of Characters: Click and drag oir click one end of the series, hold down Shift, and click the other end. n A Word: Double-click the word. n A Sentence: Press Ctrl and click anywhere in the sentence. n A Line of Text: Move the mouse to the outer edges of the left margin, selection bar, and click the left mouse button. Selecting and Editing Text, Chapter 2 7

Selection Techniques (Continued) n A Paragraph: n Triple click anywhere in the paragraph, or n Point to the paragraph in the selection bar, and double-click. n The Entire Document: n Hold down Ctrl and click anywhere in the selection bar, or n Triple-click anywhere in the selection bar. Selecting and Editing Text, Chapter 2 8

Keyboard Selection n One character to the right: n One character to the left: n To the end of the line: n To the beginning of the line: n One line up: n One line down: Selecting and Editing Text, Chapter 2 Shift/End Shift/Home Shift/ 9

Keyboard Selection (Continued) n One screen down: n Shift/Pg. Dn n One screen up: n Shift/Pg. Up n To the end of the document: n Ctrl/Shift/End Selecting and Editing Text, Chapter 2 10

Keyboard Selection (Continued) n To the beginning of the document: n Ctrl/Shift/Home n An entire document: n Ctrl/A Selecting and Editing Text, Chapter 2 11

Document Properties n Information that describes your document is called a property. n Your document automatically saves with some properties defined. n Filename n Date Created n File Size Selecting and Editing Text, Chapter 2 12

Document Properties (Continued) n Additional properties can be added to a document: n Title n Subject n Author’s name n Keywords Selecting and Editing Text, Chapter 2 13

Document Properties (Continued) n If you use Word’s Property command to key a specific word for the subject of the document, you can later find that document easily. n When you select the Open Menu function, click in the Text or Property Box found in the lower right -hand corner of the Open command. n Key the name of the document you are looking for, as shown on the next screen. Selecting and Editing Text, Chapter 2 14

Document Properties (Continued) Note the Text or Property Dialog Box shown above. Selecting and Editing Text, Chapter 2 15