Campus Security Authority Training The Federal Jeanne Clery

Campus Security Authority Training The Federal Jeanne Clery Act requires all institutions to collect crime reports from a variety of individuals and organizations that the Act considers to be “Campus Security Authorities”. Pacific Lutheran University Campus Safety Department

Background to the Clery Act In 1986 Jeanne Clery, a freshman at Lehigh University, was murdered in her campus residence hall room. The school had not informed students about previous violent crimes on campus in the three years preceding her murder.

What is the Clery Act? The “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” is a federal law that requires institutions of higher education in the United States to disclose campus security information including crime statistics for the campus and surrounding areas.

What is required? The University must: Identify their Campus Security Authorities (CSA’s) Train them on their role Collect crime data for incidents on or near campus

Who are the CSA’s There are four categories that identify a CSA. A campus police department or a campus security department. Any individual who has a responsibility for campus security but does not constitute a campus police department (e. g. someone responsible for monitoring the entrance to an institutional property). Any individual or organization specified in an institution's statement of campus security policy as an individual or organization to which students and employees should report criminal offenses. An official of an institution who has significant responsibility for student and campus activities including, but not limited to, student housing, student discipline and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

Designated PLU CSA’s PLU has identified three organizations as designated reporting locations. Campus Safety Office of Student Rights and Responsibilities Human Resources (including Dispute Resolution Committee members)

Other PLU CSA’s Because CSA’s are defined by their role and not job title department leads need to ensure that all staff and faculty who qualify under the definition of a CSA are notified of their responsibilities. The list provided is a guide of the known CSA’s. Admissions Vice President Athletics Director Coaching staff Student building supervisors for the Fitness Center, Olson and the Pool. Finance and Operations Vice President’s Office President Registrar’s Office Registrar Residential Life Executive Director of Residential Programs Resident Directors Student residence hall staff Student Involvement and Leadership Dean for Student Development, Director Conduct hearing officers Club and organization leaders and advisors, including faculty advisors and student leaders of these organizations Student Life Vice President Women’s Center Director Victim’s Advocate (when in an advisory role) Men Against Violence Project Coordinator Assistant Directors

Campus Security Authorities Responsibilities A Campus Security Authority’s key responsibility is to ensure that crimes committed on or near campus are reported to Campus Safety in a timely manner. Campus Safety is required to issue timely warnings for incidents that pose a threat to the campus community. Reporting to Campus Safety in a timely manner is critical.

When to report A crime is “reported” when it is brought to the attention of a CSA by a victim, witness or other third party or even the offender. The report must be made in good faith. “Good faith” means there is a reasonable basis for believing that the information is not simply rumor or hearsay. Meaning there is no reason to doubt the validity of the information. Contact Campus Safety with information on any reported crime on or near campus.

Who are exempt? If you are a licensed mental health counselor, designated victim advocate or a pastoral counselor AND You are working within the scope of your license or religious assignment. You do not have to report

Crime Reporting In a life threatening emergency dial 911 or x 9911! Follow up that call with a call to Campus Safety at 253 -535 -7911 or x 7911. For general routine reporting, CSA’s may contact Campus Safety at 253 -535 -7441 or x 7441. Or, submit a report online at: http: //www. plu. edu/conduct/misc/IR. php

What Crimes Need to be Reported The Clery Act Specifies these incident categories as required reporting offenses. 1) 2) 3) 4) 5) 6) 7) 8) Criminal Homicide Sex Offenses (Forcible and Non-forcible) Robbery Aggravated Assault Burglary Motor Vehicle Theft Arson Hate Crimes, which include the already mentioned offenses, in addition to theft, simple assault, intimidation or vandalism that were motivated by bias. 9) Arrests and referrals for disciplinary action for weapons violations, drugs and alcohol.

What information is needed CSA’s do not investigate the reported incident. However, they should collect as much information from the reporting party as possible and forward the information to Campus Safety. If you are not sure it is a reportable crime - report it. Details should include: Name of reporting party and any involved parties Location of incident Incident details When the incident occurred

Other resources CSA’s are not considered confidential reporting sources on campus. If a victim wishes to report the incident confidentially, PLU offers three locations for doing so: ▪ Campus Ministry ▪ Counseling Center ▪ Victim Advocate The qualifying employees at these locations are not required to disclose any information on incidents.

Additional Questions Any additional questions please contact the Director of Campus Safety at 253 -535 -7441.