ARTS Orientation Exchange Students AnnaKaisa Antinoja August 2020

ARTS Orientation Exchange Students / Anna-Kaisa Antinoja August 2020

Program for the afternoon Monday, 31 August 13: 00 Welcome to Aalto and Finland Anna-Kaisa Antinoja, Coordinator for International Affairs Studying at Aalto 13: 15 v General art and language studies TAS Sanna Väisänen, Study Coordinator v University Wide Arts Studies UWAS Juuso Tervo, Director 14: 10 Aalto Online tools Olivia Hakala, Coordinator 14: 35 TOKYO ry Natalia Ruiz Román, TOKYO Board Member >> Questions, ideas, open mic

Residence permit? Apartment? New culture? Welcome to Finland Strange language? Tervetuloa Suomeen! COVID-19 effects?

Arrival Information Anna-Kaisa Antinoja / Coordinator for International Affairs

Current guidelines in Finland • infections • Nationally, the number of new remains relatively low, but has increased lately. Most of the cases are in Helsinki area. • Follow the precautions for preventing the spreading of the virus • After arriving in Finland, you are advised to be in self-quarantine for 14 days • Follow the updates at https: //thl. fi/en/web/thlfi-en

Current guidelines in Finland

Arrival in Finland Non-EU/EEA citizens • • • If you stay for more than 3 months -> you need a residence permit Staying less than 90 days -> you might need a visa In case of further questions: contact Finnish Immigration Service migri@migri. fi EU/EEA citizens • • • You do not need a residence permit You need to register your stay, if you are staying for more than 90 days (Finnish Immigration Service at enterfinland. fi > requires a personal visit) By registering, you’ll get the Finnish ID number

Citizens of Nordic Countries • • Apply for a Finnish personal identity code (not mandatory, but needed for a municipal library card and opening a bank account) Notify local register office about moving in Finland (for more than 3 months) The Digital and Population Data Services Agency Address: Lintulahdenkuja 2, tel. +358 29 553 6300 Open: monday - friday 09: 00 - 12 international@dvv. fi • Remember to inform us about your Finnish personal identity code at studentservices@aalto. fi

Current guidelines at Aalto University Under the Aalto University policy, all students and staff arriving from abroad must self-isolate for 14 days, during which time they are not allowed to visit the campus Ø Teaching takes mainly place online Ø Buildings are open, but to avoid causing crowds, you should visit the campus only for a valid study-related reason University facilities Ø ARTS infra workshops offer limited service to students of ARTS Ø Booking the department’s workspace through My. Courses Ø More info at https: //www. aalto. fi/en/arts-infra and in the student information letter sent 28. 8.

After arrival at Aalto University Check that you’ll have - Aalto IT and email account active FOR ONLINE STUDENTS TOO! - Discount card for campus restaurants - Certificate of student status - HSL discount document (public transport) > by mail > collecting them on campus Tue 1 or Fri 4 September between 10 -14 (by appointment) Remember to return - Agreement concerning the Access Rights ALL STUDENTS! Documents needed - your own arrival documents to be signed (digitally as a default)

After arrival at Otaniemi campus Pop up -service points on Orientation week: • HSL (Public transport) pop up -service point in Otakaari 1, in main lobby on Mon 31. 8. – Fri 4. 9. at 12 -16. • AYY (Aalto University Student Union) pop up -service point in AYY's office, in Otakaari 11, at first floor on Mon 24. 8. - Fri 11. 9. at 12 -18. Remember to register your HSL card for getting access in campus https: //idcard. aalto. fi HSL card may be used for printing and scanning as well

Studying at Aalto

Six dynamic schools School of Arts, Design and Architecture architecture; art; design; media; film, television and scenography School of Business accounting; economics; finance; management studies; marketing; information and service management School of Chemical Engineering bioproducts and biosystems; chemistry and materials science; chemical and metallurgical engineering School of Electrical Engineering communications and networking; electronics and nanoengineering; electrical engineering and automation; signal processing and acoustics School of Engineering built environment; civil engineering; mechanical engineering School of Science applied physics; computer science; industrial engineering and management; mathematics and systems analysis; neuroscience and biomedical engineering

Study Coordinators / Aalto ARTS Department of Architecture: Sanna Tekonen Urban Studies and Planning (USP): Tuula Jääskeläinen Interior Architecture: Hanna Nyemba / Marlene Parman Landscape Architecture: Niina Tikkanen Department of Design BA programme: Marlene Parman Fashion, Clothing and Textile Design: Mari Partanen Collaborative and Industrial Design (Co. ID): Meri Arnala Me. DES: Naoko Nakagawa Contemporary Design: Mervi Palva Department of Art Education: Viivi Poutiainen Visual Cultures, Curating and Contemporary Art (Vi. CCA): Anne Rautanen Department of Media New Media: Meri Karjalainen Photography and Visual Communication Design: Sanna Lumikko Department of Film, Television and Scenography MA majors in Design for Theatre, Film and TV: Tuuli Asunmaa

Planning your studies • You are asked to plan and report your studies with: - Learning Agreement (Erasmus+) - Study Plan (bilateral, Asia exchange, etc. ) • The Study Coordinator (or Planning Officer) of the programme will guide you with practical questions related to studies, schedules and choosing courses • Study Coordinators sign your Learning Agreements • Degree programmes have tutoring teachers who guide you with academic questions • Please contact your Study Coordinator for more information and/or take part in the possible joint session of your programme!

Choosing Courses • You should mainly choose courses from the programme you have been admitted to (check the Into site of your programme) • You can also choose • General art studies (TAS) • University Wide Art Studies (UWAS) • language courses, especially Finnish courses are recommended! • Updated information on each course is to be found in Web. Oodi (oodi. aalto. fi). > Follow the latest info in My. Courses (mycourses. aalto. fi)! Contact your Study Coordinator for more info!

Language of instruction • Languages of instruction are Finnish and English • Even if the language of the course is Finnish, there is often a possibility to complete the course in English, in case it’s a workshop or other type of practical work à contact the responsible teacher or the study coordinator to find out

Academic calendar 5 periods per year, 6 weeks each Autumn 7. 9. – 18. 12. 2020 Spring 11. 1. – 4. 6. 2021

Work load and grading Grading 0 – 5 or Pass/Fail

Study culture in Finland "Academic quarter" Lectures tend to start fifteen minutes past the full hour and last for 90 minutes. If the schedule is given as 12– 14, it usually means 12: 15– 13: 45. However, it is a good idea to show up in time for the first lecture and see if the lecturer gives any specific instructions as the academic quarter is not used in all schools and classes. If you are unsure, you can ask your tutor or someone in your school. Deadlines and punctuality Lecturers will expect you to keep to the deadlines given to course work and to show up to meetings/lessons sharp. It is required to be present on the first lecture. Informality It may come as a surprise to you how informally your professors and lecturers might wish to interact with you. Often they invite you to call them by their first name. But even if contact with the academic staff was very relaxed, remember that the professor has a lot of responsibilities, so when you have questions, be sure to adhere to office hours. Academic freedom = responsibility Studying in Finland is often very independent and students are given flexibility and freedom in their studies. This requires you to be good at scheduling. We trust you to progress successfully in your studies and take responsibility. The academic and administrative staff are there to support you, but it is you who has to make the most out of your studies.

General Arts Studies: Art studies and language studies for exchange students Transdisciplinary Arts Studies (TAS) School of Arts, Design and Architecture ARTS Sanna Väisänen 31. 8. 2020

University Wide Art Studies (UWAS) Juuso Tervo, Director Laitoksen nimi 20. 2. 2021 22

Aalto Online Tools – student point of view Olivia Hakala, Learning Services

Student association Tokyo ry Natalia Ruiz Román Laitoksen nimi 20. 2. 2021 24

Share with us What kind of events or interaction would you like to participate? How can we make you feel part of Aalto community? https: //flinga. fi/s/FJSK 2 P 8 Laitoksen nimi 20. 2. 2021 25

Speak your mind! Questions, concerns? Laitoksen nimi 20. 2. 2021 26

Useful sites Aalto campus https: //www. aalto. fi/en/campus-maps-addresses-andgetting-to-otaniemi Useful Aalto Map https: //usefulaaltomap. fi/#!/ Contact: Anna-Kaisa Antinoja in-echange-arts@aalto. fi +358 50 467 3427