U S General Services Administration Federal Acquisition Service

U. S. General Services Administration Federal Acquisition Service GSA Schedule Contract Cancellations June 9, 2014

Federal Acquisition Service GSA Schedule Contract Cancellations Ø Contract requirements Ø Types of cancellations Ø Cancellation / Let Expire events and processes Ø Limited recourse once cancellation processed Ø GSA Schedule Holder Responsibilities 2

Federal Acquisition Service Contract Requirements Ø I-FSS-639 CONTRACT SALES CRITERIA - Government may cancel contract in accordance with 552. 238 -73 unless reported sales are $25, 000. q. NOTE: 552. 238 -73 CANCELLATION Cancellations take effect 30 days from the date of modification issuance (30 days from date of the issue date cited on the SF 30). 3

Federal Acquisition Service Types of Cancellations Ø GSA Schedule Holder declines to continue performance under another option for another five years of performance under I-FSS-163 Option to Extend the Term of the Contract Ø Canceled by GSA or GSA Schedule Holder with a 30 day notice in accordance with GSAR 552. 238 -73 Ø GSA Schedule Holder is non-compliant in maintaining sales per I-FSS-639 Ø Others… 4

Federal Acquisition Service Discussion Today Ø Cancellations and Let Expires due to low / no sales GSA Schedule Holder is non-compliant in maintaining sales per I-FSS-639 q. GSA-Initiated q. Off-ramping (FSS-generated) 5

Federal Acquisition Service Let Expire Events and Processes Ø GSA Schedule Contract is processed as Let Expire q. No modification is generated for Let expire GSA Schedule Contracts q. GSA Schedule Contract will expire at the end of the current contract period that the GSA Schedule Holder is currently in. q. GSA Schedule holder will receive an email letter notice. 6

Federal Acquisition Service Let Expire Events and Processes cont… Ø GSA Schedule Contract is processed as Let Expire q. GSA Schedule holder is able to accept work up to the expiration date. q. Continue to report IFF until all TOs are completed. q. BPAs die on the GSA Schedule Contract date of expiration. 7

Federal Acquisition Service Cancellation Events and Processes Ø Cancellation modifications are processed under the GSA Schedule Contract q. GSA Schedule Contract will expire 30 days from the effective date of the cancellation modification. q. GSA Schedule holder will receive an email along with a modification notice from FSS online. q. GSA Schedule holder is able to accept work up to the cancellation date. q. Continue to report IFF until all TOs are completed. q. BPAs die on the GSA Schedule Contract date of cancellation. 8

Federal Acquisition Service Once a Let Expire or a Cancellation is Processed Ø If contract has been processed as let expire or a cancellation modification has been issued, there is one action of recourse (if work is awarded prior to the date of expiration or cancellation). And if the Contract Schedule Holder is able to notify and provide accurate and sufficient 10 days prior to expiration or cancellation: The contract cancellation may be rescinded by way of modification with a withdraw letter from the PCO along with a notice from FSS Online. 9

Federal Acquisition Service Once Cancellation Processed cont… What happens to active Task Orders (TOs) and BPAs against a GSA Schedule Contract that has expired or has been cancelled? TOs against a GSA Schedule Contract are unaffected. TOs may continue to run through their period of performance as maintained by the TO contracting officer. BPAs die. 10

Federal Acquisition Service Once Cancellation Processed cont… A GSA Schedule cancellation does not: q. Modify any TOs; q. Initiate any ordering contracting officers to modify TOs; q. Restrict the exercise of any ordering contracting officer’s discretion in modifying existing orders; or q. Relieves GSA Schedule Holders of their obligation to continue performance on any TO (whether TO performance is extended by TO option(s)). 11

Federal Acquisition Service GSA Schedule Holder Responsibilities Ø Prior to GSA Schedule Contract Cancellation q. Meet sales per I-FSS-639 q. Be responsive to PCO, ACO, and IOA q. Accept mass modifications in the e. Mod system q. Be compliant with all terms and conditions q. Keep digital certifications current q. Keep SAM registration current and accurate q. Accurately report IFF timely 12

Federal Acquisition Service GSA Schedule Holder Responsibilities Ø After GSA Schedule Contract Cancellation q. Accurately report all IFF timely q. Remove GSA Schedule contract number as referenced from company web site and marketing materials. q. GSA Advantage! e. Library information will automatically be updated 13

Federal Acquisition Service Going to try again? SCP-FSS-0001 INSTRUCTIONS APPLICABLE TO ALL OFFERORS In accordance with SCP-FSS-0001 Instruction Applicable to all Offerors (Mar 2014), "If the Offeror was previously awarded a Schedule contract that was cancelled or allowed to expire due to low or no sales, a new offer for the Schedule will not be considered unless a minimum of 12 months have passed since the effective date of the cancellation or the expiration date of the previous contract. Any offer submitted prior to the completion of this 12 month period will be rejected. “ 14

Federal Acquisition Service QUESTIONS? 15

Federal Acquisition Service PCO List – GSA, FAS, R 10 Carol Mc. Kenzie, team lead carol. mckenzie@gsa. gov 253 -931 -7887 Cheryll Sundberg cheryll. sundberg@gsa. gov 253 -931 -7892 Deborah Ginther, team lead debbie. ginther@gsa. gov 253 -931 -7484 Denise Blue denise. blue@gsa. gov 253 -931 -7798 Dianne White dianne. white@gsa. gov 253 -931 -7659 Donna Beyer donna. beyer@gsa. gov 253 -931 -7882 Dung “Lynda” Tran dung. tran@gsa. gov 253 -931 -7051 Gwendolyn Parker gwendolyn. parker@gsa. gov 253 -931 -7186 Holly Jones holly. jones@gsa. gov 253 -931 -7515 Jaylene Barry jaylene. barry@gsa. gov 253 -931 -7317 Joe Mc. Guire, team lead joseph. mcguire@gsa. gov 253 -931 -7237 Khoung “Justun” Chang Khoung. change@gsa. gov 253 -931 -7916 16

Federal Acquisition Service PCO List – GSA, FAS, R 10 cont… Kenny Yiu kenny. yiu@gsa. gov 253 -931 -7915 Kristine Gibbons kristine. gibbons@gsa. gov 253 -931 -7166 Michael Dixon michael. dixon@gsa. gov 253 -931 -7037 Ryan Sugiyama ryan. sugiyama@gsa. gov 253 -931 -7234 Steven Wright steven. wright@gsa. gov 253 -931 -7360 Suzan Paschall suzan. paschall@gsa. gov 253 -931 -7890 Tamara Grant tamara. grant@gsa. gov 253 -931 -7771 Tonja Ferguson tonja. ferguson@gsa. gov 253 -931 -7914 Tyler Allen tyler. allen@gsa. gov 253 -931 -7117 17