The MDE Program Evaluation Tool PET Lessons Learned

The MDE Program Evaluation Tool (PET) Lessons Learned & Support Documents MERA Fall Conference November, 2015

Rationale for Convening a PET Committee/Squad § Obtain feedback from year 1 § Review a random sample and make recommendations § Provide additional support and coaching § Ensure implementation with fidelity § Support districts in submitting high quality PET § Impact student achievement as result of quality PET

Members of the PET Squad/Committee • Shereen Tabrizi, MDE • Sibyl Stclair, Detroit PS • Jennifer Allen, Port Huron PS • Beth Still, Traverse City Area PS • Jason Almerigi, Oakland Schools • Nate Beelen, MDE • Ben Boerkoel, Kent ISD • Jolia Hill, WRESA • Diane Walker, Detroit PS • Kathleen Miller, Shiawassee RESD • Shannon Path, Waterford PS • Maura Sedgeman, Dearborn PS • Tonda Boothby, Van Buren ISD

Presentation Goals § Review the role and benefits of the MDE Program Evaluation Tool (PET) within the continuous improvement process § Explore lessons learned from PET 2015 submissions § Become familiar with MDE‘s PET support documents

State and Federal Requirements MICHIGAN v v FEDERAL ❑ Annual evaluation of the implementation and impact of the School Improvement Plan ❑ Annual evaluation of all federal programs—effectiveness & impact on student achievement, including subgroups ❑ Modification of the plan based on evaluation results ISDs/RESAs are required by PA 25 to provide technical assistance to schools and districts to develop annual evaluations. ESEA requires annual evaluations of programs funded by the federal programs such as Title I, Part A, C, D; Title II and Title III.

Purpose of the Program Evaluation Tool § Maximize impact on student achievement § Close subgroup achievement gaps § Ensure that high quality planning, implementation and evaluation § Ensure ongoing engagement of multiple stakeholders (students, teachers, parents/community, administrators) § Maximize the use of resources § Review documentation to inform future decision-making § Meet state and federal requirements.

MDE’s PET Committee discovered…. § Over 3500 PET submissions with few technical assistance calls § Questions in ASSIST Diagnostic differed from original PET template § Wide interpretation and responses to sub-questions § Lack of measureable objectives § Written summaries did not convey actual processes § TOT model has not yet reached all PET users § Additional scaffolding and resources are needed

Response to “Lessons Learned” Developed additional tools and resources: § Established criteria for reviewing Program Evaluation submissions § Completed Program Evaluation Template that includes tips from the Criteria document (aligned to ASSIST) § Created two exemplars § Restructured the PET (sequence to match the process) § Will provide additional training opportunities, coaching & modeling.

Criteria for Reviewing Program Evaluations

Program Evaluation Template

Exemplars

New Tools & Resources § Criteria for Reviewing Program Evaluations § PET Template with Tips § Exemplars All are posted on www. Michigan. gov/ofs

PET Squad Timeline for Trainings & Coaching Presentations at MI conferences: § Special Populations, Fall 2015 § § § School Improvement, Fall 2015 MERA, Fall 2015 MAS/FPS, Winter 2016 Testing Conference, Winter 2016 Advanc. ED, Spring 2016 MI Evaluation Association National Conferences: § National Title I, II and III conference § American Evaluation Association Training of Trainers (TOT) § MSIFN, Fall 2015 § Pre ISD conference, Fall 2015 § MDE & ISD TOTs, Fall 2015 -Summer, 2016 § LEAs training their school personnel Other § Webinars § Conference calls, emails, etc.

Contact Information Shereen Tabrizi, Ph. D. Education Consultant Manager, OFS-MDE Tabrizi. S@Michigan. gov 517 373 -6066 Contact your regional OFS consultant