Orienting Conference Leaders Early conference call Needs to

Orienting Conference Leaders • Early conference call – Needs to be pushed by SIG leaders • Support not only to educate volunteer leaders, but also to let SIG Services staff know who is proposing a conference • What NOT to do before that call – Also needs to be pushed by staff – Letter of introduction • First point of contact … site selection and/or budget • General workshop doesn’t make sense because of the logistics involved …

Simplified Guide • 2 -page TMRF for simple conferences – No trade show/exhibits – No tutorials (no paid tutorials) – Not co-sponsored outside of ACM • Novice-friendly quick-start “running an ACM conference” guide for simple conferences

Conference Series • Document governance structure of conference series – Whether that is a steering committee; serial appointment by SIG; rotation; selection at a meeting at previous conference. . – Key is for HQ and SIG leadership to know

Resolutions The SGB finds that early orientation of conference chairs is a critical step to ensuring high-quality conference operations, and adopts as a policy the requirement that chairs have an initial orientation and planning discussion with appropriate SIG Services staff.

Resolutions The SGB asks SIG Services to develop a set of novice-friendly materials for chairs of logistically simple conferences, specifically a scaled-down TMRF and a quick-start web page on running an ACM conference

Resolutions The SGB recognizes the value and importance of conference series, and feels it is important to formally establish series as a recognizable entity with documented succession practices. Therefore, we establish a policy that SIGs shall document for each conference series they sponsor the governance structure of that conference, including the process for chair selection. This documentation shall be in place for all conference series by June 30, 2008.