Item 4 C Resolution No 09 016 Appointing

Item 4 C Resolution No. 09 -016: Appointing a Municipal Court Clerk and Providing an Effective Date Sean Leonard

City of Southlake Strategy Map Fulfill Our Mission Deliver on Our Focus Areas Serve Our Customers The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. Safety and Security Mobility C 1 Achieve the highest standards of safety and security Manage the Business B 1 Implement and share best practices across all departments Provide Financial Stewardship F 1 Achieve competitive financial benchmarks Promote Learning and Growth L 1 Ensure our people understand the strategy and how they contribute to it Infrastructure Performance Management Quality and Service Delivery Development C 3 Provide attractive and unique spaces for enjoyment of personal interests C 2 Provide travel convenience within city and region B 2 Collaborate with select partners to implement service solutions F 2 Maintain or improve AA bond rating L 2 Enhance leadership capabilities to deliver results B 3 Pursue innovative service delivery options C 4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment B 5 Optimize use of technology B 4 Provide high quality customer service F 3 Invest to provide and maintain high quality public assets L 3 Attract, develop and retain a skilled workforce Partnerships and Volunteerism L 4 Recognize and reward high performers F 4 Maximize return on investments L 5 Actively promote opportunities for partnerships and volunteer involvement (individual and group) Live Our Core Values Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork

Texas Government Code 30. 488 • The State of Texas requires: – Each municipality with an established court of record must have a municipal court clerk who shall: • keep minutes of the court proceedings • Issue, process and generally perform the duties for the municipal court that a county clerk performs for a county court.

Duties of the Municipal Court Clerk: General duties & responsibilities of a Municipal Court Clerk include: • Keeping a record of each case in which a person has been charged with a violation of law. • Depositing fines and fees collected by the court into the city’s treasury. • Maintaining a record of the names and length of service of citizens who have served on a jury, and • Reporting the monthly activities of the court to the Office of Court Administration.

Appointment of a New Court Clerk • October 1997, Mr. Sean Leonard is appointed as the Municipal Court Clerk • 2005, Mr. Leonard is promoted to Deputy Director of Finance – Operations overseeing the divisions of: – Utility Billing, – Metroport Teen Court, and – Municipal Court • December 2007, Ms. Leah Huff is hired as the new Court Supervisor.

Staff Recommendation • Financial Consideration: No financial impact • Strategic Link: B 1 - Implement and Share Best Practices Across All Departments • Citizen Input or Board Review: Not Required • Legal Review: Approved as to form and legality • Alternatives: None at this time • Staff recommendation: Approve Resolution No. 09 -016

Southlake Municipal Court Questions? Please contact Mr. Sean Leonard at 8054.