How to Access European Union Funds Genta Agaj

How to Access European Union Funds Genta Agaj, Head of Project Planning Division Prishtina, 26 February 2020

Introduction of Participants 1 1. Name? Min. Introduction 2. Organization? 3. What is your organization active in? 4. Your position? 5. What do you expect from this training? 2

Rules üPlease turn off your phones üI listen when others speak üRaise your hand whenever you have questions üWhenever you get tired, we take a break 3

Training agenda • Why is the EU an important factor? • Where can we find EU grants? • How to apply for EU grants? – Preparing a concept note – Preparing administrative documents – Technical section (EU-PROSPECT system) – Preparing a Complete application • EU visibility rules 4

Why is the EU an important factor in Kosovo? 5

The European Union is the largest donor to Kosovo. In millions of Euros Projects (technical assistance), grants, programs, etc. 6

Where can we find EU grants? • Webgate link 7

How do the EU calls or announcements look like? • Link 8

What are the Guidelines for Grant Applicants? • In English “Guidelines for grant applicants ” – Project Background • Objectives, priorities – Minimum and maximum budget, and co-financing – Who is eligible to apply? – What activities are allowed and prohibited? – How to apply? – How is the assessment made? 9

Concept Note • What does a Concept Note look like (in English: Concept Note)? – Blank example – Filled in example 10

Administrative Documents • • • Financial Identity Form Legal Entity File Statue Declaration on Honour Declaration by Lead Applicant Mandate (for co-applicant(s)) 11

Applying through EU-Prospect 12

Full Application • How does a full application look like? – Example: – Budget – Logical framework • How should the application be completed? – Example: – Budget 13

EU programs Kosovo may apply to • • • Fiscalis 2020 Customs 2020 Hercule III Justice Rights, Equality and Citizenship Programme Europe for Citizens Civil Protection Mechanism Interoperability solutions for European public administrations, businesses and citizens (ISA 2) COSME • Programme for Employment and Social Innovation (Ea. SI) • Erasmus+ • Creative Europe • Horizon 2020 • Health for Growth Programme • Consumer Programme • LIFE • Copernicus 14

EU visibility rules • Apply to all EU-funded projects 15

EU visibility rules - EU Emblem The interinstitutional style guide sets out the rules for the use and reproduction of the EU emblem as follows: �the minimum height of the EU emblem is 1 cm; �the name of the European Union must always be spelled out in full; �the typeface used in conjunction with the EU emblem must be one of the following: Arial, Calibri, Garamond, Trebuchet, Tahoma, or Verdana. The use of italics, underlining and font effects is not permitted; �there are no particular rules on the positioning of text in relation to the EU emblem, but the text may not interfere with, cross or cover the emblem in any way; �the font size used must be proportionate to the size of the emblem; �depending on the background, the colour of the font may be reflex blue (the same blue colour as the EU flag), black or white. 16

EU Emblem • Good examples: 17

EU Emblem • Not so good examples: 18

EU Emblem • Not so good examples: 19

Disclaimers For publications in print or electronic format: “This publication was produced with the financial support of the European Union. Its contents are the sole responsibility of <name of the author/partner> and do not necessarily reflect the views of the European Union”; For websites and social media accounts: “This <website/account> was created and maintained with the financial support of the European Union. Its contents are the sole responsibility of <name of the author/partner> and do not necessarily reflect the views of the European Union”. For videos and other audio-visual material: “This <video/film/programme/recording> was produced with the financial support of the European Union. Its contents are the sole responsibility of <name of the author/partner > and do not necessarily 20 reflect the views of the European Union”.

EU Visibility Rules - Communication and Visibility Plan Objectives 1. Communication objective(s) 2. Target groups 3. Key messages by target group (in relation to the action’s operational objectives) Activities 4. Communication tools and channels identified 5. Main communication activities envisaged and indicative schedule Evaluation 6. Indicators by objective/target group 7. Means of verification/feedback Resources 8. Human resources: communication focal point 9. Financial resources: budget available for communication activities 21

EU visibility rules • • Websites Social media Newsletters, blogs, articles Press releases 22

EU visibility rules • • Video Audio Photographs Other printed materials Equipment (cars, supplies, etc. ) Letters, business cards, etc. Reports All these must be approved by the EU before they are screened, broadcast or distributed. 23