9 2 Acquire Project Team The process of

9. 2 Acquire Project Team • The process of confirming human resource availability and selecting the team members necessary to complete the project activities • The Project Manager may not have direct control over resource selection due to industrial agreements, Project Sponsor preferences and internal HR policies • Project Managers need to negotiate and influence in order to obtain the best team possible for the project • Inappropriate team members will decrease the ability to meet project objectives and success measures • Failure to find the optimal human resources may result in replanning and change requests Monitor • Undertaken during Execution Initiation Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources

9. 2 Acquire Project Team • The inputs into Acquire Project Team are – ü Project Management Plan ü Human Resource Management Plan ü Resource Calendars and Availability ü Work Breakdown Structure ü Position Descriptions ü Skills and competencies ü Enterprise Environmental Factors – HR legislation and regulations – Industry HR agreements Monitor – Labour market conditions ü Organisational Process Assets – Internal HR policies and procedures Initiation Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources

9. 2 Acquire Project Team • Tools and techniques to Acquire Project Team include - Pre-assignment Negotiation Resource Pools External Recruitment Internal Acquisition Virtual Teams Contractors & Consultants Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources

9. 2 Acquire Project Team Pre-assignment – ü Occurs when project team members are selected in advance due to specialist skills and reserved for the project ü Can create issues if there are dependencies on these staff completing previously assigned projects before moving to the new project Resource Pools ü Mature project management organisations will often have a list of all project based resources that can be assigned to projects ü These are normally centrally managed by the PMO or HR department and keep track of availability, competencies, costs and personal preferences Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources

9. 2 Acquire Project Team Negotiation – ü The Project Manager may need to negotiate for specific, critical resources with other lower priority projects or with their functional/line manager ü May also be required as part of External Recruitment activities and governed by organisational policies Internal Acquisition ü Project team members are obtained from within the organisation ü Can be undertaken in an informal manner, where staff are simply approached to assess interest ü Can require a more formal internal recruitment approach depending on internal policies Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources

9. 2 Acquire Project Team External Recruitment – ü Sometimes undertaken simultaneously with internal recruitment acquisition activities ü Looking at the external market for project resources using direct recruitment or via recruitment agencies ü Often governed by internal policies and preferred supplier agreements Contractors and Consultants ü Can be faster than going to the broad external market ü Approach specialist providers and preferred suppliers for contract resources ü May also require specialist consultants with niche skills for short engagements Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources

9. 2 Acquire Project Team Virtual Teams and Flexible Arrangements – ü There are many possibilities available for resource acquisition and also alternative working arrangements ü Can form virtual project teams from widespread geographic locations via electronic communication and collaboration tools ü Specialist expertise may not always be available locally or full time ü Considers team members who – – Work from home – Work part time – Have disabilities Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources

9. 2 Acquire Project Team • Outputs of this process include – ü Project staff assignments – Project directory – Letters confirming engagement ü Project Organisation Chart updates ü Resource Calendars ü Project Management Plan updates ü Human Resource Management Plan updates ü Staffing Management Plan updates ü Project Schedule updates ü Project Budget updates ü Change Requests Adapted from PMBOK 4 th Edition BSBPMG 506 A Manage Project Human Resources