ZHRCHTI Financial Management Training Session 0 Introduction to

ZHRC/HTI Financial Management Training Session 0: Introduction to Course

Introductions • Your name (what you would like to be called during this training? ) • What you do • Where you work • Years of experience in financial management • What do you hope or expect to learn in this training course?

Ground Rules/Norms • Agreement between trainers and participants for how this training will be conducted • Posted on the wall • Referred to throughout the training • Helpful to manage the training • Require group commitment to abide by ground rules throughout the course

Parking Lot • Place to put or ‘park’ items such as questions, concerns, or topics that: • Require extra time • Are related to the training but not critical • Require follow up • These items can be dealt with during breaks, lunch, evenings or at the end of the training

Housekeeping • Timings of the training • Locations of: • Toilets • Lunch and tea room • Payment of per diems

Background and Rationale of the Training Course (1) • Financial Management Assessment of ZHRCs was conducted in Sept 2008 -Feb 2009 • Purpose: to identify ways in which the ZHRC could be strengthened in management • Results: ZHRCs should build their capacity in financial management, leadership and management

Background and Rationale of the Training Course (2) • This course was developed and conducted in March, 2010 in Iringa to respond to needs identified during financial assessment of ZHRCs • Differences between the original version of the course and this current one include: • Target audience of original course has been expanded to include Finance and Management teams from the HTIs • Course content has been adapted to incorporate the Tanzania context and financial practices, especially regarding procurement

Course Goal and Objectives Goal: To build the capacities of the ZHRCs/HTIs in financial management Objectives: By the end of this training course, participants will be able to: • Better manage funds of ZHRCs/HTIs • Develop stronger internal controls and financial processes in ZHRCs/HTIs which will attract development partner funding and involvement

Objectives (continued) • Develop and expand income generating activities (IGA) in ZHRCs/HTIs • Create an action plan for implementing the financial management improvements in ZHRCs/HTIs • Share best practices and challenges and continue peer education and communication among ZHRCs/HTIs post-workshop

Target Participants • • • ZHRC Coordinators HTI Principles Accountants Health Administrators Supply Officers

Financial Management Course Outline (1) • Day 1: Learn an overview of financial management, internal controls for cash, banking and payments, and practice creating a bank statement reconciliation. • Day 2: Learn about budgeting, accounting and financial reporting, study a case about strategic planning, learn about auditing. • Day 3: Learn about development partner relations, per-diem policies, and public procurement & legal framework in Tanzania.

Financial Management Course Outline (2) • Day 4: Learn and discuss about different procurement and tendering methods, learn about annual procurement plans, and review tools for procurement • Day 5: Learn about Store Management, Income Generating Activities (IGAs) and resource mobilisation, plan an IGA, and develop resource mobilisation strategies

Course Materials • Participant Handbook • • Copies of Power. Point slides Supporting explanations for many slides Handouts Worksheets

Course Assessment • Pre/post test • Conducted at the before and after the course • Daily Evaluation • Completed by participants daily • Final Course Evaluation • An overall rating for the course at the end Your feedback is valued and appreciated

Key Points to Remember Throughout Training • This course was developed to respond to needs identified during the Financial Assessment of ZHRCs in 2008 -09 • You already know a lot about financial management • You have much to share with others • Ask questions throughout this workshop • We are here to guide you on how to more effectively manage the financial operations of your organization