YTP Community of Practice Working Remotely during Physical

YTP Community of Practice Working Remotely during Physical Distancing

Before we get started…

DISCLAIMERS! Physical Distancing is often referred to as Social Distancing. Delivering social services, even when done remotely, removes the physical presence, but not the highly social work YTP does. This information is current as of April 1 st, 2020. The COVID-19 pandemic is constantly evolving, and so are relevant information and directives. This call will be recorded and available at the YTP Website later.

VR Guidance and Information COVID-19 and VR Operations Update (March 18, 2020) • VR Offices remain operational (whenever possible)! • All meetings and events scheduled in our offices are being changed to either phone or virtual (online) meetings. • All off-site appointments are being changed to phone or virtual (online) meetings. • All new in-person application appointments or in-person orientations are suspended until the Executive Order is lifted or upon further notice. • Although all VR offices are closed to visitors, we will provide services remotely. • VR follows the U. S. Centers for Disease Control and Prevention (CDC) and Oregon Health Authority physical distancing and infection prevention guidelines

VR Guidance and Information COVID-19 and VR Operations Update (March 18, 2020) VR branches are took these immediate actions on March 20, 2020: • Changing meetings and any events scheduled in our branches to either phone or virtual meetings. • Changing off-site appointments to phone or virtual. • Suspending new intakes or in-person orientations until further notice. • In the rare instance where an in-person meeting is the only way to accomplish a necessary task, our staff will ensure that social distancing measures are in place.

ODE Guidance and Information How We Got To This Moment • Let’s consider the shifts over the course of just the last two weeks (one of them spring break) for our children, families, and educators: • On March 12 th we learned that our children would lose seven school days. • On March 17 th we learned that our children would miss over a month of school. • Today we know there is a very real potential that our students, like in many other states, may not return to school this academic year.

ODE Guidance and Information Governor Brown’s “Stay Home, Save Lives” We also foresee the strong possibility that our students may not come back through our school house doors this academic year. This calls for a shift from providing supplementary education to a formidable effort to provide Distance Learning for All.

ODE Guidance and Information Distance Learning for All • Our schools will be working to meet issues head-on at the same time they are beginning to deliver Distance Learning for All. • The effort carries its challenges, through them we will center on equity. • Our school house doors were open to every single student in our state, and as we shift to Distance Learning for All we must ensure our education services are accessible to every student in our state. • We will do all we can to meet the needs and strengths of students with disabilities, emerging bilingual students, talented and gifted students, and students navigating poverty and houselessness.

ODE Guidance and Information Message to our Teachers and Administrators • We know this is a challenging time; be patient and generous with yourselves. • This is human work, and we must rely on one another. • Prioritize relationships, and care for yourselves and for your students. • We are doing something that has never been done. It will require risk taking, perseverance, and collective effort. Iterate together, and learn from one another. • Your service provides immeasurable value to our community; thank you. We are in gratitude for your service and leadership on behalf of our children. • We support you--please feel free to reach out.

ODE Guidance and Information Message to our Students Your family, school district, and state are here for you. We care about you. Even though you are not physically present, you are still connected to your school. We are committed to your success. Our goal is to support educators as they provide continuity of learning for you during school closure.

ODE Guidance and Information Where can you find updated information? Guidance on Pathways to Graduation for students in grades 9 -12 will be posted to the ODE COVID-19 website in the coming days. Guidance from ODE will be posted to the ODE COVID-19

Local SD Operations • Follow the direction given to you by your School District (SD) or Educational Service District (ESD) • Do what you can and what is allowable • Your actions may have legal implications – think before you act! • Protect your employment status • Prevent liabilities for your SD and for yourself Don’t let your good intentions get into the way of yourself!

YTP Teams • Administrators should do their best to follow the directives they are given from higher authorities (e. g. governor’s executive orders, superintendent’s directions) and assign staff to appropriately. • VR Counselors should follow the directions from VR Branch Managers. • Teachers and YTP Transition Specialists should follow the directions received from their supervisors.

For YTP Administrators • We understand that you are very busy at this time don’t forget about your role of leadership to your YTP and help your team members in providing services to their students. • Provide guidance to your YTP team members in accordance to the instructions or directions you have received. • Be clear and frequent in your communication about changed or changing expectations. • Connect with your YTP Technical Assistance Provider if you need help or guidance.

Working Remotely during Physical Distancing • Stay in frequent and ongoing communication with your students, families, employers and business partners. • Make use of social media, phone, text messages, video conferencing (Skype, ZOOM, Face. Time, Whats. App, Google Hangouts, etc. ). • Maintain regular communication to receive progress updates or assist students continuing employment. • Check in about mental health of YTP students, provide resources and reassurances as appropriate.

Working Remotely during Physical Distancing • Focus on supporting students to maintain work relationships and employment if safe and allowable. • Develop creative ways to support students continuing employment remotely. • Assist students facing loss of employment – connect them with appropriate community or government resources (unemployment, housing, food, health care).

Working Remotely during Physical Distancing • Reach out to your students in post-secondary programming to offer support as every institute is adjusting to our collective new requirements differently. • Ensure YTP students have access to web-based education programming • Assist students in accessing changing accommodations

Working Remotely during Physical Distancing • Take time to study, read, and participate in webinars that relate to your work. We will share a collection of options with you during this Community of Practice. • Can’t think of things to do? Work on getting better at what you are doing! • Access free Webinars and resources included in this presentation. • Prepare for Summer Work Experiences. • Catch up on the project that never seems to happen.

Working Remotely during Physical Distancing • If your students have access to technology, continue providing Pre-ETS, Transition Assessments, virtual coaching, etc. • Oregon CIS/Naviance • Casey Life Skills • OLMIS (Oregon Labor Market Information System) • Teach students how to cook with your in home supplies

Working Remotely during Physical Distancing • Keep in mind that some of your YTP students are no longer enrolled in school. Be sure to connect with them to offer support and share relevant resources. • School District access points • VR track phone • Connect students with local opportunities (e. g. grocery stores and essential services)

Working Remotely during Physical Distancing Example • Conduct Postschool Outcomes exit interviews with students leaving High School at the end of the current school year (http: //triwou. org/projects/tcn/topicslist/197/topics)

Summer Work Experience Programs • SWIFT June 20 – August 8, 2020 • RFA 4708 (continue developing your summer work experiences) • Camp Lead (continue assisting students with applications) • Local Initiatives This is a fluid situation, most programs will be monitoring the situation and make decisions closer to the start of their programs

Summer Work Experience Programs Camp Lead Schedule 2020: Week 1 Central Oregon July 6 – July 10 La. Pine State Park Week 2 Central Oregon July 13 – July 17 La. Pine State Park Week 3 Central Oregon July 20 – July 24 La. Pine State Park Week 4 Western Oregon August 3 – August 7 Silver Falls State Park Week 5 Western Oregon August 10 - August 14 Silver Falls State Park Week 6 Western Oregon August 17 – August 21 Silver Falls State Park

Resources for working remotely during Physical Distancing National Technical Assistance Center on Transition (March 24, 2020): Webinar: Providing Transition-Focused Activities Online and At Home Power. Point including additional resources US Department of Education: FERPA and Virtual Learning Related Resources, March 2020

Resources for Transition Specialists Employment and Career Exploration: AG Explorer: Find your future in Agriculture (Career Finder and Virtual Field Trip) e. Xplore Work: A WINTAC resource covering Pre-ETS content Carreer. One. Stop: Career Assessments and Exploration GCF Learn Free: Free career resource, coving a variety of topics including skill building and tutorials for applications

Resources for Teachers and Transition Specialists T-Folio, Center for Change in Transition Services, Seattle University Special Olympics free guided workouts from home Budget Your Life: Pennsylvania Department of Education At Home Instructional Resources: National Technical Assistance Center on Transition Assessments: Free Transition Assessments and Curricula, Dr. Andrew Scheef, University of Idaho

Resources for YTP Administrators United States Department of Education: Fact Sheet: Addressing the Risk of COVID-19 in Schools While Protecting the Civil Rights of Students (March 16, 2020) Supplemental Fact Sheet: Addressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with Disabilities (March 21, 2020)

Resources for families Child Mind Institute: Supporting Families During COVID-19 The National Child Traumatic Stress Network: Parent/Caregiver Guide to Helping Families Cope With the Coronavirus Disease 2019 (COVID-19) National Association of School Nurses: Talking to Children about COVID-19 (Choronavirus) – A Parent Resource Got Transition: A program of The National Alliance to Advance Adolescence Health FACT Oregon & ODE: Preparing for and Responding to the Novel Coronavirus (COVID-19) as a Parent or Family of a Child who Experiences Disability

Resources for recreational activities Google Arts and Culture Virtual Activities for Teachers and Families COVID-19 (list of hyperlink to many activities)

Resources for people facing specific disabilities and their supporters Autism Supporting Individuals with Autism through Uncertain Times Autism Society - Coronavirus: Response & Resources Intellectual and/or Developmental Disabilities The ARC - COVID-19 Resources for People with Intellectual and/or Developmental Disabilities Mental Health National Alliance on Mental Illness COVID-19 - Information and Resources Sensory Impairments Virtual Activities for Teachers and Families - TX Sensory Support Network

Reminder: Follow the guidance provided by your school administrators or supervisors, VR, and ODE

Questions & Suggestions Q & Eh … And don’t forget to wash your hands thoroughly and often!