YTP 21 23 Preparing for Amendments to Intergovernmental

YTP 21 -23 Preparing for Amendments to Intergovernmental Agreements (IGAs)

Great News! ● No RFGP / Procurement Process ● Amendments only for existing sites ● Non-competitive ● Much more simplified, yet still meaningful

Application for Amendment Packet Four Documents to Submit 1. Biennium Reflection: Answer five reflective questions 2. Budget Narrative 3. Budget Sheet 4. Letter of Commitment from Vocational Rehabilitation Branch Manager

19 -21 Biennium Reflection ● Summary of Demographic Data ● 5 Reflective Questions

YTP Database

Budget Narrative ● Same as 19 -21

Budget Sheet ● ● Breaks out Insurance rate from benefit rate Provides optional planning tool on second tab - must be updated for your rates if using

VR Letter of Commitment ● Branch Managers know to watch for this ● UPDATE: new fillable form has been distributed and posted on YTP Website for both VR and Tribal VR

Timeline ● December 14: Initial Release of Plan overview and documents ● January 11: Community of Practice dedicated to IGA Amendment Q&A ● February 12: Application for Amendment due ● March 31: All Negotiation Meetings completed ● June 25: All Amendments signed by both agency and sites prior to work starting on July 1

January 11 COP - Q&A ● Since this is a non-competitive amendment, we can be communicative and collaborative throughout the process ● If we cannot answer live, one of us will be back in contact with you afterward ● Common Questions: ○ No Expansion of FTE in current sites ○ No New Sites ○ Yes, electronic signatures will work!

Paying Students? ● ● Very new to do on a large scale What exists and has been approved” ○ Written in under “Other Costs” payable to students at a rate that equals minimum wage or over per hour (not to exceed $10 k total) ○ One district uses a temp agency ○ One district pays students directly ○ We are not yet sure what else is possible

Paying Students - Considerations ● ● Must be integrated, at a rate that equals minimum wage or higher per hour Please use guidance posted here and spell out for us how you are meeting these requirements: ○ ● ● https: //www. oregon. gov/ode/students-andfamily/Special. Education/Secondary. Transition/Pages/Secondary-Transition-for. Students-with-Disabilities. aspx If integrated, YTP dollars can only cover eligible and potentially eligible Questions? We’ll get back to you with answers and/or guidance

February 12 - Application for Amendment Due ● Submit the four required documents to michelle. markle@dhsoha. state. or. us We welcome and encourage early submissions!

March 31 - Negotiation Meetings Completed ● ● ● Negotiation meetings can start as soon as documents are submitted 90 minutes to connect, discuss what went well along with plans for the 21 -23 biennium Land on necessary budget updates Remember, we are working within a limited budget and must consider all site requests equitably. The goal is to keep YTP in as many sites as possible while providing enhanced services with integrity.

Negotiation Meeting - 90 minutes max Agenda ● ● ● Introductions Verify Directory and Contact Information Budget Review, clarify, discuss reflection questions Identify needs and priorities for 21 -23 Attendees Required: ● YTP Statewide Coordinator ● YTP Technical Assistance Provider ● School Administrator Recommended: ● School Budget Office Representative ● YTP Transition Specialist ● Others welcome as you see fit

June 25 - All Forms Signed Ø Signatures are required before work can begin on July 1, 2021 Ø YES, e-signatures are acceptable Celebrate and get ready for another biennium of providing amazing services to our youth!

Announcements ● ● TAP position posted! Please apply asap if interested, hoping to interview next week. OSTC: $50 per participant ○ ○ ● ● Call for Presenters due this Friday 1/15 for OSTC, get your applications in if you are interested in presenting. Award nominations – please submit by 1/26 Thanks to those getting budget amendments in, please keep them coming and let us know if you have questions COP each month, 2 nd Monday 2 -3. Everyone is welcome. February 8 th will highlight tools form the Oregon Employment Department

Questions? TAPS: Content of Biennium Reflection Gerrit Wiebe, TA Provider (541) 346 -3595 gwiebe@uoregon. edu Mary Jo Erickson, TA Provider Jesse Berkey, TA Provider (541) 346 -3577 jberkey@uoregon. edu Terry Falkenstern, TA Provider (541) 525 -6565 terryf@uoregon. edu 541 -543 -7110 mericks 2@uoregon. edu YTP Coordinator: Budget Michelle Markle, michelle. markle@dhsoha. state. or. us 971. 304. 4281