Your Government GOVERNMENT STATUS UPDATE Island Government Finance

�� Your. Government GOVERNMENT STATUS UPDATE Island Government Finance Officers’ Association (IGFOA) Winter Meeting, Honolulu, December 6 -8 , 2016 IGFOAMaui

Audit Results HIGHLIGHTS y l FY 2015 i s a e e b n a c t r a h c s i h t r r Completion o e f t e a t m a r d o rf e The P e h t m o r date f d e r e h t ga # Federal Qualifications # Financial Qualifications # Component Unit Qualifications # Repeat Findings December 2016 Winter Conference 2

(YOUR GOVT) FY 16 Audit Status Describe the current status of your FY 16 audit. Describe any expected changes in your qualifications and findings from prior years. Do you expect any unusual challenges for the FY 16 audit? n a h it w d e t c a r t Have you con u o y o d n e h W ? m ir f it d u a Insert your comments here l ia r t e h t t n e s e r expect to p is h t t A ? m ir f e h t balance to y n a t c e p x e u o y point, do delays? Insert your comments here December 2016 Winter Conference

Status of (YOUR GOVT) action plans Planning Area Ideas you wanted to implement based upon the GFOA/IGFOA presentations Review and possible implementation of financial forecasting models Use of Financial Performance Measures Major accomplishment t n e m h s i l p m o c c a r o j a m e h n t i e n b a i l r p c s n e o i D t c a r u o y f Insert your comments here o a e r a h y p o c a e from eac v a h t o n o d u o y f i ( t. o n t i o r d o n i T f n a c u o y , n a l p n o i e h t t a t Insert your comments here your act r o p e r e c n e r e f n o c o t n Toro ) e t i s b e w o y t a h t s PITI/VITI m e l b o r p y n a t u o b Insert your comments here a s. Tell u s k s a t r u o y g n i t e l have comp Implementation of OMB Uniform Grant Guidance Insert your comments here Implementation of GASB #72, 74 & 75, 77 (if applicable) Insert your comments here Systems Planning IGFOAToronto �� Insert your comments here December 2016 Winter Conference

(YOUR GOVT) Performance Measures List the IGFOA performance measures where your office consistently achieves your target. Insert your comments here Which measure areas are most critical to you, as a finance manager? Insert your comments here Have you presented your performance measures to any other entity (the Governor or President, the Legislature, an NGO, the budget office? ) Insert your comments here December 2016 Winter Conference 5

(your government) Finance Office Challenges What is the greatest challenge in your financial operations? How could you resolve or improve that challenge? How would you measure whether your improvement plan is working? Insert your comments here sh a c h t i w s e g n e l l a h d c a e b v a a , h r e u v o o y n r o u D t r l e O n ? n g o s n i r n e i p a , r t w e t t flo a u u o q b e a d k a n n i i h , T m ? s e d s syste s a e h c u o r o y p f t i n e w i o c r r o m ineffi o t x i f d ’ u o y t a h w. s e c r u o the res December 2016 Winter Conference 6

(YOUR GOVT) System Status Describe your financial management system: company & software name, what modules, how long it has been implemented. Describe the service & maintenance plan used for your software: cost, response time, # hours, etc List the feature you like the most in your software and your biggest problem. o t d e e n ly b a b o r Insert your comments here You will p T I r u o y h it w o ls a consult is h t f o e m o s t e g staff to ld u o c a t a d is h T. n informatio s t n e m n r e v o g o t le be valuab Insert your comments here a g in r e id s n o c e which ar. s m e t s y s ir e h t in change Insert your comments here December 2016 Winter Conference

(your government) Performance Measures Timeliness of Bank reconciliation Fixed Asset Inventory # days to process Collection of an invoice for a outstanding federal grant advances Federal Grant Receivables Revenue Estimates Status of 9 -30 bank reconciliations Physical inventory completed at 9 -30 -16? Average days to process an invoice FY 15 % of advances outstanding over 90 days at 9 -30 -16 Ratio of receivables to revenues for FY 15 % variance of the actual revenue to estimated revenues FY 15 What is your target # days? Any fixed asset findings on the What is your target # days? audit? What is your target %? What is your target? What is the target? Compare to prior year Improvement plan? r u o y f o a s t t l a u 6 d s 1 e e / r h 3 t e 1 h / n r i t o l l l 11 l / i a f d f n e f s a o a e e d v l a o p e r Compare to prior year Milks Compare to o prior year Compare to prior year , r r p e m t v i e ie n o b a t w l b o s p e n H t D a o l. s n p e r o r u d u o s e y a s e a e e b m l i r P e c. c s s n e t l a d u m s o r t e o r f d r e e c r n a pe a p e m r r p o f e r b e p d r n a u o Completion plan? Improvement plan? y n i a maint December 2015 Winter Conference Compare to prior year Improvement plan? 8

What is one recent finance office accomplishment you would like to highlight? December 2016 Winter Conference

December 2016 Winter Conference

December 2016 Winter Conference

70 60 50 Payroll Acct General Acct 40 Target 30 20 10 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Produce a graph or some other visual which shows the timeliness of bank reconciliations for 2 major accounts—general and payroll—during the last year. Be sure to include your targets. December 2016 Winter Conference

(YOUR GOVT) Actual vs Estimated Revenues Target XX% accuracy rate 5% 3% 1. 00% 1% 0. 00% -1% -0. 60% -3% -2. 00% -5% -7% -9% -8. 00% -11% -13% -12. 60% -15% 2 0 1 0 2 1 1 0 2 2 1 0 2 3 1 0 2 4 1 0 5 1 0 2 December 2016 Winter Conference

Performance Measures What other performance measure(s) do you use in your finance operations? Describe how you use your performance measures. Be sure to include use for IGFOA meetings, discussions with staff, when you report measures to leaders, etc. Insert your comments here December 2016 Winter Conference