Your filing cabinet made digital Solution Overview Digi

Your filing cabinet made digital

Solution Overview Digi. Cabinet is an onsite or online document management solution that provides organizations of any size with a powerful and affordable solution with cutting edge technology that enables you to quickly Scan Upload Share Access Backup

Scanning Solution The scanning features allow you to scan documents locally or remotely: remotely ● Using the Scan-to-File feature ● Directly into solution ● Into PDF Format ● Documents Instantly available ● Software automatically detects default scanner ● Two scanner options (Digi. Cabinet solutions): - Mobile scanner - Desktop scanner ● Mobile phone and tablet

Scanning Options Scanner specifications ● Mobile scanner - Small, compact design - Lightweight, powered by USB - Scan 20 pages per minute ● Desktop scanner - Lightweight design - Multi-feed double sided (Duplex) - Scan 50 pages per minute ● Automatic document feeder (ADF) ● BW, grayscale and colour scanner ● Document enhancement software

Uploading and Sharing Digi. Cabinet makes it easy to upload and share data and turn folders into online workspaces, where all your data is stored: ● One location ● Unique passwords for each folder shared ● Drag-and-drop feature ● Invite other people internally or external (Clients and Suppliers) ● Share large files with people with limited inbox space

Access and Retrieval Digi. Cabinet utilises the latest in web-based technology to let you access your data through: ● Any web-enabled device e. g. - Computer or laptop - Mobile - Tablet ● Password protected access control ● User-friendly interface * * ● Access anytime, anywhere ● Create access for users or guests, internally or externally ● Print and email

Digi. Form INVOICE DELIVERY Electronic online form that is filled out by a user and send over a secure network. Users can: STATEMENT ● Deliver confidential information more securely ● Ensure accuracy and Improve quality ● Text fields, drop down lists, check boxes and auto calculate fields ● Access and complete forms anytime, anywhere ● Digital signature ● Send directly to email, no system required ● Save time and reduce cost of printing and storing forms

Indexing S A Z Digi. Cabinet has document indexing features that allow the user to index documents ● After scanning ● Re-index pre-existing documents ● Predefined drop down boxes e. g. Document type ● Search document using any words from index list N B X ● Quick and efficient retrieval ● Up to 10 index fields

Solution Options Digi. Cabinet can provide a complete document and data management solution to any size organization 1. Digi. Cloud Online document management solution for individuals or small businesses 2. Digi. Server Onsite document management solution for small to medium size businesses 3. Digi. Enterprise Onsite or online document management solution for organizations of any size with more than one branch or site

Solution Backups Digi. Cabinet ensure the best cloud infrastructure where information is safely managed and protected by: ● ISO compliant standards ● Automated scheduled backups ● Disaster recovery procedures ● Scheduled backup reports ● Backup is compressed and encrypted before leaving your device ● Servers hosted in redundant facilities - Fire-proof and air-conditioned - Software and hardware firewalls

Solution Maintenance Digi. Cabinet’s preventive maintenance is defined as a fundamental, planned maintenance activity designed to improve: ● Equipment life ● Avoid any unplanned maintenance activity ● Preventative maintenance SLA on scanner ● If necessary, replace or repair solution ● 4 hour response / 24 hour fix ● Qualified field technicians

Solution Support Digi. Cabinet focus heavily on support and offers a comprehensive range of professional and client support services that provide: ● Onsite end-user training - Hardware - Software ● Professional helpdesk assistance ● Systems integration ● Locally developed

Solution Security Confidentiality and security are of vital importance to us. Digi. Cabinet has a number of measures and policies in place to keep data secure: ● Data is kept safe from corruption, theft or loss ● Web Monitoring to detect unauthorised access ● Data and password encryption ● Bank standard 256 -bit encryption ● Comprehensive audit trails and predefined reports ● Session Encryption to prevent network traffic interception ● Folder access permissions and read-only access ● See Security Overview

Back Scanning Solution Raven Imaging can convert all your historical paper documents into electronic record: ● Import documents into Digi. Cabinet solution ● Import running in background ● No delays with daily processes ● Can be done at client or Raven Imaging ● Once-off or ongoing bulk scanning ● State of the art high production equipment ● Highly skilled staff will manage full project

Solution Benefits Digi. Cabinet has a long list of benefits that make it invaluable to any growing business ● Save your business time and money ● Save space and reduce business operating cost ● Full compliance with government record retention requirements ● Enhances customer service and satisfaction ● Improve employee productivity and internal operations ● Information managed in a single repository ● Controlled and Improved Document distribution ● Improved document search and retrieval ● Information security and disaster recovery

Solution Cost Digi. Cloud Solution Cloud for All Cloud Lite Cloud Premium Number of Users 1 10 20 Guest accounts 10 50 100 Storage space GB 10 50 100 R 499 pm R 1, 299 pm R 1, 999 pm 20 Page scanner Hardware Maintenance Onsite Staff Training Onsite Technical Support Telephonic Training and Support Backup and Disaster Recovery

Solution Cost Digi. Server Solution Server Lite Server Premium Number of Users 15 10 Guest accounts 100 50 Storage space 1 TB Unlimited R 2, 499 pm R 2, 999 pm High Speed Micro-Server 50 Page scanner Hardware Maintenance Onsite Staff Training Onsite Technical Support Telephonic Training and Support Backup and Disaster Recovery

Solution Cost Digi. Enterprise Solution Enterprise Plus Branch Number of Users 40 50 5 Guest accounts 250 300 20 Storage space Unlimited R 3, 499 pm R 3, 999 pm R 599 pm Digi. Forms High Speed Micro-Server 50 Page scanner Hardware Maintenance Onsite Staff Training Onsite Technical Support Telephonic Training and Support Backup and Disaster Recovery

Additional ● Once-off activation fee R 2, 000 ● Additional user (Any solution) R 60 per month ● 7” Tablet R 199 per month (3 year contract, to own) R 349 per month (1 year contract, to own) ● Digi. Form (Electronic Form) R 250 per month R 1, 000 per form design

Additional ● 25 Page Mobile scanner Including maintenance R 300 per month (3 year contract) ● 50 Page Desktop scanner Including maintenance R 450 per month (3 year contract) ● Bulk scanning On-going or historical documents Quotation will be done separately

Office : +27 11 370 5041 Email : info@digicabinet. co. za Web : www. digicabinet. co. za