Yikes Its Residency Application Time A Panel Discussion

Yikes! It’s Residency Application Time: A Panel Discussion on Advising 4 th Year Medical Students STFM Conference on Medical Student Education February 6, 2015 Anya Koutras, MD, University of Vermont Kristen Goodell, MD, Harvard Medical School Amy Lee, MD, Tufts University Martha Seagrave, PAC, University of Vermont Katherine Wagner, MD, Albany Medical College 1

Objectives List specific criteria for students’ personal statements, curriculum vitae and letters of recommendation. Describe resources and recommendations to assist with the commonly encountered challenges of advising fourth year medical students and preparing them for the Match. Consider opportunities to implement or enhance an advising program for medical students going into Family Medicine. 2

Format for Symposia Introductions – get to know participants of symposia What is your role at your school? What are your interests/questions on this topic? Fourth Year Advising – an Overview Scope of Advising Time line for 4 th year Electives, away rotations Preparing CV, letters Choosing programs – where and how many Assisting with Rank list Panelists Experience Advising Preparing students for the Match Specific challenges Questions Wrap Up 3

Tell us about YOU What is your role? What interest do you have on this topic? What questions? 4

Advisor Role Model Visible and Available Unbiased assistance with choosing specialty Assistance with scholarly work Networking Rapid responses 5

th Timeline for 4 year (from the AAFP handbook for students: Strolling Through the Match) 6

Electives Acting Internships (consider LOR) Away rotations (consider interview schedule) Time for Interviews Scholarly work Consider visits (not interviews) to programs 7

CV and Letters Complete CV early Give CV and personal statement to faculty writing LORs Offer to meet for LOR writers Provide time Three letters – at least 1 in Family Medicine 8

Personal Statement Spelling and grammar matter. Don’t rewrite your CV. Don’t exceed 2 pages. Be sincere and write in your voice. Time for reflection. 9

Where to Apply Geography and other personal factors Types of programs Community based University based 4 year Military or other commitments 10

How Many Programs? In 2011, those who ranked 11 or more programs MATCHED Those who ranked only 1 program, did not match 20% Overall, only 3% of US seniors did not match 11

Preparing for the Interviews Meeting/presentation on the Interview Process with student applicants and residents/faculty Mock Interviews Thank you letters, e-mails and follow up calls following interviews Other resources 12

Mock Interviews September 3 interviews Resident and Faculty interviewers CV and personal statements for interviewers Sample questions Practice responses to “Difficult Questions” (i. e. low board score, time lapses…) Feedback session afterwards 13

Assisting with Ranking Meet in person or by phone Pros, Cons and questions left to ask Consider personal factors Consider second looks and calling with further questions Couples match 14

Panelists Experience Advising Recruitment – choosing a specialty Specialty Advising Preparing for Residency Application Curriculum Vitae Personal Statement Letters of Recommendation Planning electives, acting internships and away rotations Types of programs to apply to Preparing for Interviews How many programs to interview at? Scheduling Mock Interviews Assisting with Ranking How many programs to rank? Feedback on interviews/programs Thank you letters, second looks and overall communication strategies Specific Challenges Four year programs and/or fellowships, Military, NHSC, Couples Match Academically challenged students 15

Resources 16

Phone Apps AAFP NRMP 17

AAFP Guide 18

AAFP National Conference for Family Medicine Residents and Medical Students Kansas City, MO July 30 – August 1, 2015 19

Other Resources Handout from the University of Washington Department of Family Medicine on Number of Programs to Apply to: http: //depts. washington. edu/fammed/education/programs/ad vising/apply/assess/how-many Handout from the University of Washington Department of Family Medicine on Preparing for the Interview: http: //depts. washington. edu/fammed/education/programs/ad vising/apply/interview/prepare-yourself 20

Writing letters of recommendation for residency (UCSF) http: //meded. ucsf. edu/ume/writing-lettersrecommendation-residency Curriculum vitae (ACP and AAMC) http: //www. acponline. org/medical_students/residency/ borg. htm https: //www. aamc. org/members/gfa/faculty_vitae/1500 36/cv_cv_tips. html 21

The Successful Match: How to Succeed in your Residency Interview http: //www. studentdoctor. net/2009/11/the-successfulmatch-how-to-succeed-in-your-residency-interview/ 22

Mock Interview Questions (University of Vermont College of Medicine) Tell me about yourself. How would your friends describe you? How did you become interested in medicine? Tell me more about your _______ (research/prior work/volunteer work/project – something from the CV) experience. What other specialties did you consider and why? Why did you choose Family Medicine? What would you say are your strengths? And your weaknesses? How would those closest to you describe you? What are you hoping to get out of a residency experience? Where do you see yourself in 5 (10) years? What do you do in your spare time? Describe an individual who has been very influential in your life? Describe an encounter in medical school that taught you something. What leadership roles have you held? How well do you feel you were trained to start as an intern? What can you contribute to our program? Describe your learning style. What do you think about the current and future state of healthcare? And specifically how it applies to Family Medicine? Tell me about a challenge or difficult situation that you have had to overcome in life. If you could not be a physician, what career would you choose? If you could go back in time and meet with one famous person who would it be and why? 23

Evaluation Form for Mock Interview (University of Vermont College of Medicine) Overall appearance and interpersonal skills (1 -5) _____ Comments: Strengths: Level of interest (1 -5) _____ Comments: Motivation in medicine (1 -5) _____ Comments: Letters (1 -5) _____ Comments: Curriculum Vitae (1 -5) ______ Comments: Weaknesses: 24

Family Medicine Residency Interview Report Sheet (Tufts University) Program Name and Location: Date Interviewed: Why did you interview here? Did you learn anything interesting/unexpected about this program? Best aspects of program: Worst aspects of program: Interview Day Format: Interview Questions: General Impression and Gut Feeling: Other Comments: 25