XP Microsoft Office Front Page 2003 Tutorial 7

XP Microsoft Office Front. Page 2003 Tutorial 7 – Creating and Using Templates in a Web Site New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 1

Using Source Control to Manage Multiple Authors XP • Source control prevents multiple authors from working on the same page at the same time. • Multiple authors can view a page simultaneously, but only one author can edit the page and subsequently save the page at any one time. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 2

Enabling Source Control • Close all open pages in the Web site that you are going to enable with source control. • In Folders view, click Tools on the menu bar, and then click Site Settings. • If necessary, click the General tab. • Click the Use document check-in and check-out check box to select it. • Click the OK button, and then click the Yes button. XP • To check out a page, double-click it in Folders view, and then click the Yes button. Edit and save the page as usual. • To check in a page, close it. In Folders view, right-click the filename to open the shortcut menu, and then click Check In. • To cancel all changes (including saved changes) you made in a checked out Web page, right-click the filename in Folders view, click Undo Check-Out on the shortcut menu, and then click the Yes button. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 3

Source Control Enabled XP Web site enabled with source code New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 4

Checking Out and Checking In XP • Checking out a Web page – Double-click the file you wish to open that uses source control. – Click the Yes button in the Microsoft Office Front. Page dialog box to check out the page. – Make the necessary changes to the page, and then save it. • Checking in a Web page – Return to Design view. – Click the Close button on the Contents pane to close the page. – Right-click the page you wish to check in and select Check In from the shortcut menu. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 5

Checking In a Web Page New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 XP 6

Creating a Shared Template XP • When you create a template in Front. Page and make it available to other authors, the template is called a shared template. • Shared template files are always saved on the drive on which Front. Page is installed. • Shared templates are available to other Web sites you might create. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 7

Saving a Shared Template • • • Create or open the page that you want to save as a template. If necessary, make any changes that you want to appear in the template. Click File on the menu bar, and then click Save As. Click the Save as type list arrow, and then click Front. Page Template. Enter the template’s filename in the File name text box. Click the Save button to open the Save As Template dialog box. • • XP Enter the template’s title in the Title text box. Use a title that other authors will easily recognize because the template will be labeled with that title in the Page Templates dialog box. Enter an optional description of the template in the Description text box. When the template is selected, this description will appear in the Description section of the Page Templates dialog box. To store the template in the current Web site, click the Save Template in Current Web site check box to select it. Click the OK button. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 8

Saving a Shared Template New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 XP 9

XP Creating a Site Map • A site map is a list of hyperlinks that shows how the pages in the site are related to one another or organizes them in some other meaningful way. • You can create categories to identify logical grouping of Web pages, and then assign specific Web pages to those categories. • When you assign a page to a category, you can also assign the page to a particular member of the Web site development team and specify a review status for it. • A review status is a way to select the type of review or approval that the page needs before being considered final. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 10

Creating Categories and Assigning Pages to Them • Right-click any Web page filename in the Contents pane in Folders view to open the shortcut menu, and then click Properties. • Click the Workgroup tab, and then click the Categories button. • In the Master Category List dialog box, type the name of a new category in the New category text box, and then press the Enter key or click the Add button. Repeat this process as many times as necessary to add the remaining categories for the entire Web site. XP • Click the OK button. • Click the check box for the appropriate category for the page that you selected. (The selected page’s name appears in the title bar of the Properties dialog box. ) New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 11

XP Creating Categories and Assigning Pages to Them (continued) • If necessary, click the Assigned to list arrow and select the team member to whom the page is assigned, or click the Names button to enter a new name. • If necessary, click the Review status list arrow and select a review status for the page, or click the Statuses button to enter a new status. • Click the OK button in the Properties dialog box to close it. • To assign other Web pages to categories, right-click the page’s filename in Folders view to open the shortcut menu, click Properties, click the Workgroup tab, and then click the check box for the appropriate category in the Available categories list box. • Click the OK button. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 12

Creating a Site Map XP • Create or open the page that will contain the categories in Design view. If necessary, enter text and format the page. • Click the Web Component button on the Standard toolbar, click Table of Contents in the Component type list box, and then click Based on Page Category in the Choose a table of contents list box. • Click the Finish button. • Click the check box for the appropriate category in the Choose categories to list files by list box. • If necessary, click the check boxes to include the date on which the file was last modified and/or comments to the file. • Click the OK button. • Repeat the steps to add more table of contents components to the page as necessary. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 13

Site Map New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 XP 14

XP Creating a Dynamic Web Template • A Dynamic Web Template is a file saved with the extension. dwt that lets you create editable regions in a Web page. • Editable regions areas in the Dynamic Web Template that are given standardized names to identify them. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 15

XP Saving a Dynamic Web Template • Open a new Web page in Design view. • Click File on the menu bar, and then click Save As. • Type the desired filename for the Dynamic Web Template in the File name text box. • Click the Save as type list arrow, and then click Dynamic Web Template. • Click the Save button. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 16

XP Managing Editable Regions • Select the area in the Dynamic Web Template that you want to convert to an editable region. • Click Format on the menu bar, point to Dynamic Web Template, and then click Manage Editable Regions. • In the Region name text box, type a name for the editable region. • Click the Add button, and then click the Close button. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 17

Editable Regions Dialog Box New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 XP 18

XP Attaching a Dynamic Web Template to a Web Page • Open the page to which you want to attach the Dynamic Web Template in Design view. If you want to attach the Dynamic Web Template to multiple pages, select them in Folders view. • Click Format on the menu bar, point to Dynamic Web Template, and then click Attach Dynamic Web Template. • Browse to and select the Dynamic Web Template that you want to attach to the page(s). • In the Choose Editable Regions for Content dialog box, identify the sections of each page that you will convert to the editable regions in the Dynamic Web Template. • Click the OK button. If you are attaching more than one page to the Dynamic Web Template, continue this step until you have identified the sections to convert in each page to attach. • Click the Close button in the message box that opens (if necessary). New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 19

XP Attaching a Dynamic Web Template to a Web Page New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 20

XP Updating a Dynamic Web Template and Pages Attached to It • If the attached page is open in Design view when you save the Dynamic Web Template, click the Yes button in the message box that opens and asks if you want to update the file. If a message box opens and indicates the number of updated files, click the Close button. or • If the attached page is closed, open it in Design view, click Format on the menu bar, point to Dynamic Web Template, and then click Update Selected Page. If necessary, click the Close button to close the message box that indicates that the file was updated. • Save the attached page. New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 21

XP Updating a Dynamic Web Template and Pages Attached to It New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 22

Code View New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 XP 23

XP Completed Web Page Using Dynamic Web Template New Perspectives on Microsoft Office Front. Page 2003 Tutorial 7 24