XP Managing Your Files 1 Managing Your Files

XP Managing Your Files 1 Managing Your Files

Objectives • • XP Develop file management strategies Explore files and folders Create, name, copy, move, and delete folders Name, copy, move, and delete files 2 Managing Your Files

XP Organizing Files and Folders • A file, or document, is a collection of data that has a name and is stored in a computer. • Think of a file as a place on disk where you can store information under a name of your choice, and retrieve it later. 3 Managing Your Files

What is a filename XP • An important concept in computing technology. • A string of characters used to identify a file. 4 Managing Your Files

XP Working with Folders and Files • Naming and Renaming Files – Filenames provide important information about the file, including its contents and purpose • Main part of the filename • Dot • File extension 5 Managing Your Files

How to name a file XP • Usually, a file name consists of two parts separated by dot ‘. ’ Prefixname. extension 6 Managing Your Files

examples XP • A filename extension identifies the file’s type and indicates the program in which the file was created – – Index. html Mypicture. jpg finalthesis. doc caltable. xls 7 Managing Your Files

XP • XP provides extension names in most cases. 8 Managing Your Files

XP • You organize files by storing them in folders • Disks contain folders that hold documents, or files – – Floppy disks Zip disks Compact Discs (CDs) Hard Disks • Removable disks are inserted into a drive. 9 Managing Your Files

Organizing Files and Folders XP 10 Managing Your Files

Understanding the Need for Organizing Files and Folders XP • Windows organizes the folders and files in a hierarchy, or file system • Windows stores folders and important files that it needs when you turn on the computer in the root directory • Folders stored within other folders are called subfolders 11 Managing Your Files

Understanding the Need for Organizing Files and Folders XP 12 Managing Your Files

XP Developing Strategies for Organizing Files and Folders • The type of disk you use to store files determines how you organize those files • Storing files on removable media allows you to use simpler organization • The larger the medium, the more levels of folders you should use • My Documents folder • You should have a backup, or duplicate copy, of important files 13 Managing Your Files

XP Developing Strategies for Organizing Files and Folders 14 Managing Your Files

XP Exploring Files and Folders • My Computer shows the drives on your computer • Windows Explorer shows the files, folders, and drives on your computer – Panes • Explorer bar • Folders pane – Expand icon – Collapse icon 15 Managing Your Files

Exploring Files and Folders XP 16 Managing Your Files

Exploring Files and Folders XP 17 Managing Your Files

Using Windows Explorer XP • My Documents folder 18 Managing Your Files

XP Navigating to Your Data Files • The file path is a notation that indicates a file’s location on your computer A: FMTutorialHoliday. bmp – – A: is the drive name FM is the top-level folder on drive A Tutorial is a subfolder in the FM folder Holiday. bmp is the full filename with the file extention 19 Managing Your Files

Navigating to Your Data Files XP 20 Managing Your Files

Changing the View XP • Five different views (also in WIN 27) 21 Managing Your Files

Working with Folders and Files XP • Creating Folders using Windows Explorer – Click File on the menu bar, point to New to display the submenu, and then click Folder 22 Managing Your Files

Working with Folders and Files XP • Moving and Copying Files and Folders – Moving a file removes it from its current location and places it in a new location you specify – Copying places the file in both locations 23 Managing Your Files

Working with Folders and Files XP • Deleting Files and Folders – The Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently 24 Managing Your Files

XP • Your storage resources provided by our college. – P drive is network storage for you. (Most of your data and files should be stored in P drive. ) – W drive is your web space, which will be mainly used for material you want to share with others on Internet. ) 25 Managing Your Files

Folder and subfolder XP • Organize your files by creating subfolders under your P drive. • Particularly, a subfolder you may want to create for this course will be csci 100 (with no space between csci and 100). 26 Managing Your Files