www hndit com HNDIT 23022 IT Project Management

www. hndit. com HNDIT 23022 IT Project Management Week 3 1

Project Life Cycle and Knowledge areas www. hndit. com Chapter 02 2

www. hndit. com Learning Outcomes • At the end of the lesson student should be able to: • Define the project life cycle and decompose the project tasks to fit into a lifecycle’s stages • Explain the nine knowledge areas of project management framework activities related to each of these areas and management tools to assist these activities 3

www. hndit. com Learning Outcomes • At the end of this lesson student should be able to : – describe overall framework for project integration management and its relation to other project management knowledge areas and project life cycle. – identify software tools to assist project integration management 4

www. hndit. com Project Phases and the Project Life Cycle • A project life cycle is a collection of project phases • Project phases vary by project or industry, but some general phases include – concept – development – implementation – support 5

www. hndit. com Phases of the Project Life Cycle 6 PROJECT MANAGEMENT HNDIT ATI KEGALLE

Product Life cycle www. hndit. com • Products also have life cycles. • The Systems Development Life Cycle (SDLC) is a framework for describing the phases involved in developing and maintaining information systems • Common name for these general phases are in information systems. – Planning – Analyzing – Designing – Implementation – Support 7

www. hndit. com Popular models of a System Development Life Cycle • Waterfall model • Spiral model • Implemental release model • RAD • Prototype model These are all examples of product life cycles. 8

www. hndit. com Project life cycle & Product life cycle • Project life cycle and Product life cycle are 2 things. • Project life cycle appears to all projects, regardless of the products being produced. • Product life cycle vary considerably based on the nature of the product. • Large system development products are developed as a series of projects. 9

www. hndit. com Project Management Framework 10

www. hndit. com Project Management Framework, cont. • Key element of the framework include 1) Project stakeholders 2) Project Management Knowledge areas 3) Project Management tool and techniques. 11

www. hndit. com Project Management Framework Stakeholders • People involved in or affected by project activities. • Project sponsor, project team, support staff, customers, users, suppliers. 12

www. hndit. com Project Management Framework - Knowledge areas • Knowledge areas describe the key competencies that project manager must develop • There are 9 knowledge areas , with – 4 core knowledge areas Project Scope Management Time Management Cost Management Quality Management – 4 facilitating areas Project Human Resource Management Project Communication Management Project Risk Management Project Procurement Management – Project Integration Management 13

www. hndit. com Core Knowledge Areas 1. Project Scope Management 2. Time Management 3. Cost Management 4. Quality Management 14

www. hndit. com Core Knowledge Areas-Project Scope Management • Initiation: beginning a project or continuing to the next phase. output is a project charter. • Scope planning: developing documents to provide the basis for future project decisions, including criteria for determining if project, phase has successfully completed. Output are scope statement and scope management plan 15

www. hndit. com • Scope definition: subdividing the major project deliverables into smaller, more manageable components. Project team crate work breakdown structure during this process • Scope verification: formalizing acceptance of the project scope. Key project stakeholders –customer, sponsor formally accept the deliverables of the project. • Scope change control: controlling changes to project scope. outputs are scope changes, corrective actions, and lesson learned. 16

www. hndit. com 2 Project Time Management Processes • Project time management involves the processes required to ensure timely completion of a project. Processes include: – Activity definition – Activity sequencing – Activity duration estimating – Schedule development – Schedule control 17

www. hndit. com 3 Project Cost Management Processes 1. Resource planning: 2. Cost estimating: 3. Cost budgeting: 4. Cost control: 18

www. hndit. com 4 Project Quality Management Processes • Quality planning: • Quality assurance: • Quality control: 19

Facilitating Areas www. hndit. com 5. Project Human Resource Management 6. Project Communication Management 7. Project Risk Management 8. Project Procurement Management 20

5 Project Human Resource www. hndit. com Management • Project HRM includes the processes required to make the most effective use of the people involved with a project. • Processes include 1. Organizational planning 2. Staff acquisition 3. Team development 21

www. hndit. com 6 Project Communications Management Processes • Communications planning: determining the information and communications needs of the stakeholders • Information distribution: making needed information available in a timely manner • Performance reporting: collecting and disseminating performance information • Administrative closure: generating, gathering, and disseminating information to formalize phase or project completion 22

www. hndit. com 7 Project Risk Management The goal of project risk management is to minimize potential risks while maximizing potential opportunities. Major processes include – Risk management planning: deciding how to approach and plan the risk management activities for the project – Risk identification: determining which risks are likely to affect a project and documenting their characteristics – Qualitative risk analysis: characterizing and analyzing risks and prioritizing their effects on project objectives – Quantitative risk analysis: measuring the probability and consequences of risks – Risk response planning: taking steps to enhance opportunities and reduce threats to meeting project objectives – Risk monitoring and control: monitoring known risks, identifying new risks, reducing risks, and evaluating the effectiveness of risk reduction 23

www. hndit. com • • • 8 Project Procurement Management Processes Procurement planning: determining what to procure and when Solicitation planning: documenting product requirements and identifying potential sources Solicitation: obtaining quotations, bids, offers, or proposals as appropriate Source selection: choosing from among potential vendors Contract administration: managing the relationship with the vendor Contract close-out: completion and settlement of the contract 3/12/2021 24

www. hndit. com 9. Project Integration Management • Project integration management involves coordinating all the other project management knowledge areas throughout a project’s life cycle. • Integration ensures that all the elements of a project come together at the right times to complete a project successfully. 25

www. hndit. com References • “Information Technology Project Management”, Kathy Schwalbe, sixth Edition, THOMSON Course Technology 26