WSU Workday Project Status Dashboard Jan 22 2020

WSU Workday Project Status Dashboard Jan 22 2020 Configure and Prototype Deliverables Jan Issues Dec Test Trend Total Open Risks Trend 18 Up 25 Flat Priority Level User Acceptance Test Plan Sustainment Test Deliverables Report and BIRT Builds (Apr) Complete Automated Integrations (Apr) Security Setup Security setup / Position Role Mapping Round 2 E 2 E Tenant Build Change Management Change Impact Assessment #2 (Apr) Workday Training Tenant (Apr) Testing End-to-End Testing Completion Payroll Comparison Completion Behind Schedule / Focus needed Attention Required Overall Project Pulse Current 0 Low 16 3 Medium High 2 3 High Critical 0 0 Jan Dec 2 2 15 15 8 8 Schedule Scope Resources Budget Activity on their Jan report Conversion On track Nov • Scope; No major decisions pending, configuration change requests have been minor Activity • Schedule; Successful E 2 E cycle 1, lags in “critical” report New 16 4 New 0 1 In Progress / development, two integration from initial set remains in In Progress 2 2 25 24 Monitored development, training development continues to catch-up Closed 3 11 Closed 0 3 • Resource; One resignation this month and team members are Note: risk counts not reflective of ISG’s report issued stretched Integrations and Reporting Complete Dec 0 Medium Oct Risk Score Jan Low Service Desk and Support Strategy (Dec) Project Status Summary Risks Total Open Issues Not Schedule to Start / (Start Month) Key Accomplishments Key Planned Activities (over next four weeks) • UAT Plan approved • Service Desk and Support Strategy in final review; proceeding with Service Desk ticketing intake design, configure JIRA, and role alignment activities • Completed E 2 E testing Cycle 1 and started Payroll Compare testing • Role-to-Position Mapping submitted by AFOs • Detailed cutover planning in-progress • Conversion team working through process improvements (e. g. crosswalks) • Significant updates to Modernization website • Starting project plan elaboration through Deploy and Sustainment stages • Design of second set of integrations is well underway • • • Complete E 2 E Testing Cycle 2 Complete Payroll Compare Testing Cycle 1 Continued work on detailed Cutover Plan Continue work on Training development Conduct first Deployment Readiness assessment by end of January • Start hypercare planning • Complete design and start build of the second set of Integrations • Campus visits 1

Overall Project Pulse- January 2020 Schedule remains at an “almost green” for the month. End to end testing is progressing well and tracking close to plan, with a some needed attention on retesting. Integrations continue to progress with a resource change on a complex integration that needed additional support. Finance is closely tracking some key budget and year end close items that need to be wrapped up and tested. HCM continues to work to improve supervisor-organization data issues. Details on this status are provided below. Scope remains green. An additional 14 integrations have been identified during the configuration and prototype stage. The PMO has dispositioned and prioritized the additional integrations and set a timeframe for development and testing. PMO has held steady on scope through end to end testing. PMO will continue to monitor risks, issues and decisions for impacts on scope. Resources is trending slightly yellow. One key resource turnover. Taking action to mitigate impacts. Payroll team is back to full size again. PMO will continue to monitor risks, issues and decisions for impacts on resources. Budget remains green. PMO will continue to monitor risks, issues and decisions for impacts on the budget.

Summary of Status- January 2020 The Washington State University (WSU) Project Status dashboard has been focused on reporting the status of deliverables, risks, issues and key activities each month. As of January, the project has completed all major deliverables for the end of the configuration phase that ended on November 30, 2019. In addition to monitoring deliverable status, the Project Management Office (PMO) closely tracks workstream activities to detect any delays or areas of concern. These are reported at the weekly PMO meeting, and also at the monthly WSU Steering Committee meeting. An activity or task at WSU is reported as “yellow” when the workstream lead determines the schedule is behind or the activity needs more attention. PMO then outlines the specific steps being taken to return to green for the activity. For this reporting period, PMO has set the schedule dial on the Project Status dashboard to “trend towards green” as a number of areas of concern reported last period were resolved. New issues requiring focused attention have been identified during the reporting period. February will be a critical month of the project as end to end testing is completed. It is essential that the PMO and Steering Committee assess the results of end to end testing when determine if the project is ready to move into the User Acceptance Testing phase. Integrations- There are 72 integrations in the initial program scope. As of January, 67 of those integrations have been completed and are ready for end to end testing. Three integrations with outside vendors have been deferred to be completed for user acceptance testing due to vendor request to build/test closer to go-live date. One integration has been deferred to post go-live as it will not be needed until later in fiscal year 2021. PMO continues to monitor progressing testing integrations, fixes and design and development the net new integrations detected during configure and prototype phase. Reporting- During the reporting period, the number of potential legacy reports to be built in Workday continues to grow. PMO noted that some reports roll over from sprint to sprint with little progress; usually in the functional requirement cycle. Team began work on the dashboard phase to have 10 to 15 dashboards ready for use at go-live. Reporting continues to be a high priority for the project and will be monitored closely.

Summary of Status- January 2020 (continued) Core Finance- Finance is closely tracking some key budget and year end close items that need to be wrapped up and tested. During the period, the team made progress on a few areas of required focus, including the building out of approximately 11, 000 item type accounting and posting rules to support the integration between the student accounts in the student information system and Workday accounting. For this reason, the finance workstream is considered to be “trending towards green” but still requires focused attention. Training- Training material development is well underway by Deloitte and WSU team members. PMO noted that the functional review of quick reference guides is behind schedule due to team capacity challenges. PMO performed a critical project path analysis on the lagging effort, noting that focused attention must be maintained to ensure the quick reference guides are ready for testing during the user acceptance testing phase. PMO has instituted daily meetings with developers, added one temporary Deloitte training developer, and re-focused the Deloitte change team to assist with training material development. Reinforcement of review timelines to functional team members and leadership continues.