WSU ACCOUNTING Mary Hoffman FUND ACCOUNTING Accounting systems
- Slides: 23
WSU ACCOUNTING Mary Hoffman
FUND ACCOUNTING • Accounting systems reflect an entity’s reporting needs. • WSU required to report back to funders. • Accounting system designed to capture revenue and expenses according to funding source
FUND ACCOUNTING • Account numbers consist of a fund, subfund, program, budget, project. • 001 -01 -09 A-4101 -0001 • Found on BALANCES on 15 A screen
EXAMPLES OF FUND/SUBFUND TYPES • 001 – General Fund • 143 - Federal Appropriations • 145 – Grants and Contracts • 001 -01 Salaries and Expenses • 143 -24 Smith Lever • 145 -01 Federal Grants
What is a Program? • The various operating functions within the University (e. g. , instruction, administration, and plant operation) • The 3 rd set of numbers/letters in an account code • Fund-subfund-program-budget-project § 148 -01 -09 A-4100 -4101
PROGRAM TYPES • • APPROPRIATED FUNDS • 01 A THRU 10 Z SPONSORED PROJECTS • 11 A THRU 14 Z OTHER ENTEPRISES • 15 A THRU 15 Z ASSOCIATED STUDENTS • 16 A THRU 16 Z • DEVELOPMENT FUNDS • AGENCY ACCOUNTS • SERVICE FUNDS • COMPUTING SERVICES • 17 A • 17 C • 19 B
REVENUE DEPOSITS/TRANSFERS • Revenue must be deposited into appropriate fund and sub-fund. • Revenue transfers: Fund and Sub-fund must be the same • Can sometimes move funds between programs
EXPENDITURE TRANSFERS • Provide more flexibility • Has same net effect on account • Can transfer expenses between accounts regardless of fund-subfund or program § Expense must benefit project in proportion to amount being transferred
APPROPRIATED FUNDS Programs 01 A – 10 Z
APPROPRIATED FUNDS • State appropriations • Federal appropriations • Some service centers • Some conference accounts
REVENUE ON APPROPRIATED FUNDS • Salaries and operations from State and Smith – Lever
ALLOWABLE PURCHASES • Goods and services which are necessary for completion of official university duties. § Job related supplies, services and equipment, special protective clothing, uniforms, travel, relocation costs. § Special Licenses, documents etc. which are required to complete job IF notified of the need for such documents prior to hiring. § Special driver licenses, passports, ID cards
UNALLOWABLE PURCHASES § Any purchase not for official WSU business • Grocery items, flowers, coffee makers, alcoholic beverages § Transactions which result in economic benefit to a state employee. § Purchases for the employee’s personal use.
SPONSORED PROJECTS Programs 11 A – 14 Z
PROGRAMS 11 A – 14 Z • Program 11 – Federal Research • Program 12 – Federal Other • Program 13 – Non-federal Research • Program 14 – Non-federal “other” • Letter following number represents specific agency
FEDERAL VS. NON-FEDERAL • Federal awards have volumes of rules and regulations that are applied to program income and expenses. • Non-federal awards – usually all contained in award document; sometimes complex, sometimes a brief memo • Use federal rules and regs as guidelines, work with BFO if falls outside
EXPENDITURES ON SPONSORED PROJECTS • Should conform to budget submitted to sponsor • Within scope of project • Direct costs • Facilities and Administrative costs
CREATING FLEXIBILITY KNOW YOUR SPONSOR GET IT IN THE PROPOSAL
Service Centers Programs 07 M or 15_
SERVICE CENTER • Any University operation that charges for goods, services and/or equipment. • Two main types at WSU: § Recharge § “Other” Enterprises
SERVICE CENTER EXPENDITURES • Allowable expenditures same as programs 01 A thru 10 Z • Available funds should be first used to pay expenses defined in budget provided in application. • Salaries, wages, benefits for service center personnel • Goods and services related to activity • Equipment depreciation • Balances can be used to support other programs in area.
WORKSHOP AND CONFERENCE ACCOUNTS Programs 09 G and 14_
EXPENDITURES ON WORKSHOP/CONFERENCE ACCOUNTS • Available funds should be first used to pay expenses defined in budget provided in application. • Salaries for conference facilitators, administrators • Goods and services related to conference including food, alcohol, items for personal use (t -shirts) • Balances can be used to support other programs in area. § Conference account balances moved to consolidation account.
- Petty cash management
- Wsu accounts payable
- Mary wollstonecraft mary a fiction
- Sybase ase caracteristicas
- Mark hoffman auburn
- Marta hoffman
- Hofmann eliminasyonu
- Otto hoffman's by product oven
- Hoffman technique for flat nipples
- The infernal desire machines of doctor hoffman
- Trofisite
- Marvin hoffman
- Mark oreglia
- Katrina hoffman
- Glenn hoffman umb
- Chloe hoffman
- Unit 5 meeting individual care and support needs assignment
- Hoffman calculus
- Hoffman gilbert
- Tromboxitopenia
- Mark hoffman auburn
- Hoffman exercise
- Dustin hoffman laurence olivier
- Hans christian andersen bibliografia