WSAMA 2020 Fall Virtual Conference OVERVIEW Virtual conference

WSAMA 2020 Fall Virtual Conference

OVERVIEW Virtual conference platform and costs Webinar platform: Go. To. Webinar $129/mo Registration system: CVent [WSAMA already uses, no additional cost] Crowd Compass Conference App (hosted on WSAMA. org): Through Cvent [WSAMA already uses, no additional cost] Software to import CVent registrations into Go. To. Webinar: Use MRSC account - Zapier $50/mo (pay for additional transactions)

DETAILS Go-To-Webinar Standard Account: 250 participants per webinar $99 mo/annual $129 mo/mo Zapier Professional - To automatically import info from Cvent to GTW 10, 000 tasks/mo $129 mo/annual $161. 25 mo/mo Other costs? Crowd Compass App Our recommendation 1. WSAMA to set up their own Go-To-Webinar account for hosting their virtual conference $129 mo/mo plan Enable WSAMA branding Link to admin@wsama. org account 2. Use MRSC's Zapier account to transfer registration info from Cvent to Go-To-Webinar 3. WSAMA will cover any additional cost to upgrade Zapier Estimated $50/mo to upgrade

DETAILS Number of Sessions (Average # of sessions = 21) Total Attendees Year Fall Spring 2019 Attendees per session – typical estimate Fall Spring 2019 208 171 Joint 5 5 Joint 200 2018 200 177 Civil 9 10 Civil 150 2017 227 198 Criminal 7 5 21 20 Joint 4 6 Civil 10 9 6 4 20 19 Joint 5 5 Civil 9 11 Criminal 7 7 21 23 2018 Criminal 2017 Criminal 50

Conference format ideas: other association conferences • Washington Association of Prosecuting Attorneys (WAPA): Held June 24 -26 - one full day and two half days; Free to WAPA members; $100 for nonmembers • Washington Finance Officers Association (WFOA): To be held Sept 23&24 - two full days; $250 (members)/$350 (non-members); conference agenda; approx. 700 attendees • Oregon City/County Management Association: Held July 9&10 - two half days; cost ? ; conference agenda

Conference fee • WSAMA typical live conference fee: $250 (member); $450 (non-member) total CLE credits – 9. 75 • Suggested virtual conference fee: $125 (member); $175 (non-member)

FY 2020 Revenues Current Actual Estimated Year End Expenses Current Actual Estimated Year End Conference Registration/Meals - $18, 750 Facility Costs/Food & Beverage/AV - - Sponsor Contribution 12, 750* 8, 625 Conference Supplies - - Criminal Justice Training - 4, 400 Conference App - 1, 500 Membership Dues 12, 300 12, 750 Office General Administration 509 1100 Insurance 125 1, 500 Total Revenues 25, 500 $44, 525 Travel & Meetings 614 2, 000 Professional Services 20, 136 33, 400 Website Host 1, 105 State & City Tax - 718 Merchant Service Fee 1, 082 2, 064 Total Expenses 23, 570 43, 386 Net Revenue 1, 930 1, 139 *Sponsorship billing occurs once per year, half of the amount is allocated towards Spring 2021

Net Revenue Based on Conference Price Conference Revenue Gross Revenue Expenses Net Revenue $75 $11, 250 $37, 025 42, 986 -$6, 361 $100 $15, 000 $40, 775 42, 986 -$2, 611 $125 $18, 750 $44, 525 42, 986 $1, 139 $150 $22, 500 $48, 427 42, 986 $4, 889 $175 $26, 250 $52, 025 42, 986 $8, 639 *anticipate 150 attendees