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Worksite Wellness Program Toolkit Health Education and Wellness Health Plan of Nevada 130802(1004)
Worksite Wellness Program Toolkit • This is your guide to starting an on-site wellness program at your worksite from start to finish. • You will be provided with the templates and tools needed for success: ▫ ▫ CEO Engagement Letter Example Establishing a Wellness Committee and Wellness Champion(s) Employee Pledge and Disclaimer Forms Needs Assessment, Health Risk Assessment, Online Learning Modules and Tools, Health Communications, Health Challenge Program and Health Fairs = click the image for additional documentation
1. CEO Engagement Letter • Every wellness program starts with the support from senior level management. • Effective communication is important and inspires employees to improve their health in order to have the most engagement. • Provided example letter can be tailored to fit your needs. • Send to employees prior to launching your worksite wellness program or initiative.
2. Establish Wellness Committee • Important for maintaining and planning a worksite wellness program effectively. • One wellness champion can be chosen from each department and meet on a weekly to monthly basis. • Size determined by number of employees. Fewer than 300 employees 2 to 4 champions 300 to 1, 000 employees 4 to 6 champions 1, 000 employees or more 6 to 12 champions
3. Utilize HEW Core Components • Needs Assessment • Health Communications and National Health Observance Calendar • Health Risk Assessment/Online Learning Modules and Tools • On-Site Employee Health Challenges • Health Fairs
4. Assess Employee’s Needs • A needs assessment survey is designed to assess the target needs of a population to design a wellness program or initiative. • Survey link and aggregate reporting is provided to management. • Give employees 2 weeks to complete survey in order to provide aggregate reporting. Submit a request through HEWOnline using this form
5. Send Health Communications • HEW Marketing materials – click here • Health education materials on popular national health observances calendar – click here ▫ Article, health tip, e-mail blast and recipes • These can be customized and sent to employees on a monthly basis.
6. Request My. HEWOnline Login • A personalized website for employees to access the health risk assessment (HRA), online learning modules, resources, tools and webisodes. • Submit a request through HEWOnline using this form
Pledge and Disclaimer Form • The employee pledge form is for employees to acknowledge the requirements of the wellness program. ▫ It is important to assign specific timeframes for employees to complete wellness tasks. • The employee disclaimer form gives HEW permission to distribute their wellness activities to the employer group. ▫ Employee needs to acknowledge and complete this form on My. HEWOnline before HEW can release any information. ▫ The wellness initiatives on both the pledge and disclaimer form need to match for compliancy.
7. Have Employees Complete HRA • Online tool to assess health risks. Results from the HRA flag health risk factors that require additional attention by the employee. This can be used with a wellness campaign. • Employees receive a personalized profile report. • Aggregate results provided for management. • Note: Give employees a timeframe of 3 weeks to complete survey. This is required in order to provide aggregate reporting.
8. Have Employees Complete Online Learning Modules • Learning modules on the following topics: ▫ ▫ ▫ Weight Management Diabetes Heart health Pregnancy Preventive healthcare Stop smoking • Certificate of completion provided for employees if they attain a passing score of 80% or above.
7. Provide an Employee Health Challenge Program • ‘Lose and Win’ 8 -week employee health challenge program: ▫ Electronic materials to print and facilitate the program on-site. ▫ HEW health educator will train a designated employee(s) to become a facilitator of the program. • Submit a request through HEWOnline using this form at least 6 weeks prior to your desired start date.
8. Schedule a Health Fair • Health fairs are available for employers with 500 or more employees. • All organization, set-up and clean-up will be provided. • Submit a request through HEWOnline using this form at least 30 days prior to your desired date.
What is included: • • • CEO Engagement Letter Example Establishing a Wellness Committee Instructions Employee Pledge and Disclaimer Forms HEW Marketing Materials - HEW Online Health Observance Calendar Materials - HEWOnline Request these through HEWOnline: • Needs Assessment Survey Link • My. HEWOnline Login and Reporting Request • Lose and Win Program Training Request • Health Fair Request
Wellness Strategy • Determine the following: ▫ ▫ Start and end date of the wellness program Are incentives included? Marketing campaign timeline Wellness Committee and Wellness Champions • If aggregate reporting is desired for tracking face-toface and/or telephonic health education consults and/or classes, a unique identifier code needs to be assigned to employer group. Please contact Rebecca Eve at: 702 -242 -7261 to set up this identifier code.
The Role of Incentives • It is recommend employers spend at least 5 percent of their total health and productivity cost on prevention and health promotion. • Budgets for the most successful worksite wellness programs range from $300 - $600 per employee per year. • ROI typically is between ($1. 50 to $3. 00 saved for every $1. 00 spent). It usually takes about three years for positive ROIs to be seen.
The Role of Incentives • Best practice for incentives is for the participant to engage in the program, complete the program and improve health results. • Types of incentives: ▫ Gift cards ▫ Gym discount ▫ Contribution to Health Savings Account (HSA) ▫ Contribution to Health Reimbursement Account (HRA) ▫ Cost share to Health Plan Premium
Congratulations! By following the steps provided you are on your way to a successful worksite wellness program. If you have any additional questions about worksite wellness, please contact Kristen Race at Kristen. Race [email protected] com