WORKSHOP ONE Whats New 2017 Stats 2 832

WORKSHOP ONE: What’s New 2017 Stats ☛ 2, 832 participants ☛ $2. 1 million is cash scholarships ☛ more than $1. 4 billion in college-granted scholarships

WORKSHOP ONE: What’s New College-Granted Scholarships ☛ $1. 48 billion offered in 2017! ☛ use this as a selling point - this is something ALL participants have available to them ☛ list in program book under scholarship awards for the various levels (i. e. winner receives, runners-up receive, participants receive) ☛ present a certificate on stage to the participants/award winners so they know what is available (only say they won it if you confirm with the college) ☛ NEW FOR 2018 - SO FAR! • York College of Pennsylvania - York, PA - $10, 000/year to all state representatives and all Pennsylvania local representatives *protocol - tell girls to apply to college first and then ask for the scholarship

WORKSHOP ONE: What’s New Program Manual Changes: Program Dates ☛ State programs must take place on or before last weekend of February (Feb 2425, 2018). ☛ National Finals for 2018 will be on June 30.

WORKSHOP ONE: What’s New Program Manual Changes: Self. Expression ☛ Public-speaking ONLY; no more routines ☛ Recommend playing soft music as participants walk out on stage ☛ Participants should have the opportunity to walk across the stage to their places or should walk up to the microphone to allow judges to evaluate carriage and posture ☛ Music can be played in the background while the participants are speaking, but the track can ONLY be instrumental (no singing) ☛ May play a sound to keep participants from rambling

WORKSHOP ONE: What’s New Program Manual: Inteview ☛ Judges chair or timer will signal panel at the 9 -minute mark ☛ Interview will continue the full 10 minutes; no “wrap-up” question at 9 minutes ☛ Participants should NEVER be given time to present a prepared statement during the interview; that is the purpose of the Self- Expression category

WORKSHOP ONE: What’s New Program Manual: Program Chairs and Judges ☛ Many questions about how much contact program chairs should have with program judges during 2017 • Every program must have a Judges’ Committee Chair who is the program’s main liaison with the program judges • Judges’ Chair conducts the Judges’ Orientation • No one except the Judges’ Chair and a representative of either the National (for state programs) or State program (for local programs) is to be present during interviews and/or deliberations • Program chair may come in at the beginning of the Judges’ Orientation to welcome the judges, and may speak to the judges as a group to thank them at the conclusion of the showcase--this is the only contact permitted! • Use of the master tabulation and scholastics spreadsheets are MANDATORY!

WORKSHOP ONE: What’s New Branding Update Re son For The Workshops a ☛ Brand name change beginning the Manual just has the been updatedof inrepositioning the Online Documents Library program - needstatistics to change the“elevator public perception • Updated and speech” of the program further for how to properly and effectively market our brand • Refresher - achieve this by revisiting our “product” made of • Time to discontinue references to “Juniorwhich Miss”isoutside of two things: anniversaries/ scholarships historical and the experience discussions - scholarships are something tangible we offer but need to make the learning of life skills a tangible benefit of participation ☛ need something new to interest potential participants, volunteers and sponsors ☛ further fulfills our mission statement ☛ becomes a “selling” tool **Makes our program worth a busy young woman’s time!

WORKSHOP ONE: What’s New Things we need to do better ☛ Volunteer retention and recruitment • Communication is key • End-of-program surveys • Time and talent surveys • Keep alumnae and their parents engaged with your program ☛ Participant agreement • Contract section pertains to ALL CONTRACTS; not just pageant contracts • Brand reputation protection • Forfeiture/termination ☛ What do YOU need from the National Office/Field Director?

WORKSHOP TWO: Designation/Structur e Do we need to do anything formal? ☛ Should we continue as we have always done? • Committee and leadership stability • Liability protection for volunteers • Ease of opening a checking account ☛ Limited Liability Corporations ☛ Incorporation ☛ Is our program ready for charitable organization status? • Large vs. small nonprofit • IRS application • Ongoing requirements

WORKSHOP THREE: Community Partners Partnering with Your Community! ☛ Fostering community partnerships brings in new volunteers, aids recruitment, helps our participants learn new life skills, and often results in sponsorships/donations ☛ Alumnae & Parents ☛ Chambers of Commerce ☛ Civic Organizations ☛ Schools

WORKSHOP THREE: Community Partners Making Connections ☛ Stay engaged with your college-aged alumnae and their parents • Help with social media • Help with Life Skills Workshop ideas • Group. Me, private Facebook groups • Celebrate new jobs, awards, graduation ☛ Life Skills Workshop presenters • College admissions personnel/school counselors • Banking officials • Toastmasters clubs • Civic organizations • Professional organizations (especially women’s)

WORKSHOP FOUR: Around the Nation First Year Local Program ☛ Franklin County, TN ☛ Program set up in December 2016 ☛ Six Participants ☛ $3, 350 cash scholarships ☛ 25 total program volunteers ☛ 2018 Showcase - April 22, 2017

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local - First Reason For The. Program Workshops Things ☛ name change just the beginning of repositioning the program - need to change the public perception of the ☛ Get Permission program further • Superintendents - achieve this by revisiting our “product” which is made of two • things: Principals scholarships and the experience • Guidance Counselors - scholarships are something tangible we offer but need to make the learning of life skills a tangible benefit of participation ☛ Print Out Materials • Organize ☛ need something new to interest potential participants, • Read andand Review volunteers sponsors ☛ Fill Out fulfills Local our Participation Agreement ☛ further mission statement ☛ becomes Obtain EIN and Set Up Bank Account ☛ a Number “selling” tool ☛ Get Insurance fromworth National DYW **Makes our program a busy young woman’s time! ☛ Set Up AJM Relationship ☛ Set Up Board (Start Group Text)

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local - Recruit Reason For The. Program Workshops Participants ☛ name change just the beginning of repositioning the program - need to change the public perception of the program further ☛ Guidance Counselors - achieve this by revisiting our “product” which is made of two things: scholarships and the experience ☛ Local Events - scholarships are something tangible we offer but need to make the learning of life Teachers skills a tangible benefit of participation ☛ Dance Studios and Music ☛ something new to interest potential participants, ☛ need High School Teachers volunteers and sponsors ☛ Make Text Lists for Participants (Group. Me) ☛ further fulfills our mission statement ☛ Make Text Lists for Parents/Guardians ☛ becomes a “selling” tool **Makes our program worth a busy young woman’s time!

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local - Promote Reason For The. Program Workshops Locally ☛ just the beginning of repositioning the ☛ name Find achange Photographer - need to change the public perception of the • program Make Headshots further • program Use Photos for Program Books, Newspaper, Social Media - achieve this by revisiting our “product” which is made of two things: scholarships ☛ Local Bank Marquees and the experience - scholarships are something tangible we offer but need to make learning of life skills a tangible benefit of participation ☛ Speak atthe Civic Groups ☛ something new interest. Banners potential participants, ☛ need Get High School(s) toto Display and Photos and to Announce volunteers and sponsors ☛ Facebook Page ☛ further fulfills our mission statement ☛ Event Page ☛ becomes a “selling” tool ☛ Newspaper Articles - include all participation requirements **Makes our program worth a busy young woman’s time! ☛ Radio Interviews ☛ Banners, Business Cards, Posters (Vistaprint)

WORKSHOP FOUR: Around the Nation First Year Local Program Fundraising ☛ Identify Fundraising Committee Chairman • Chamber of Commerce Business List • Divide Target Businesses Among Volunteers ☛ Recruit Volunteers to Make Requests ☛ Go to Everyone! • Take Business Cards • Rack Cards • Sponsor Letter ☛ Have a plan, but Accept Any Donation ☛ Make a Thorough List of all Requests (Contact & Phone) ☛ Follow-up in 10 -14 days

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local Reason For The. Program Workshops ☛ name change and just the. Rehearsals beginning of repositioning the program - need to change the public perception of the program further ☛ Decide-how many rehearsals andour length of achieve this by revisiting “product” which is made of two rehearsals things: scholarships and the experience • Committee decides are together - scholarships something tangible we offer but need to make • Set number of missed rehearsals that willbenefit be the learning of life skills a tangible of participation allowed; remember these young women are BUSY! Life something Skills topics aretodependent on the number ☛ • need new interest potential participants, of rehearsals volunteers and sponsors ☛ further fulfills our mission statement ☛ becomes a “selling” tool **Makes our program worth a busy young woman’s time!

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local Reason For The. Program Workshops Showcase ☛ name change just the beginning of repositioning the ☛ Identify Bookto. Venue programand - need change the public perception of the program further achieve by revisiting ☛ Identify- Light andthis Sound Person our “product” which is made of two things: scholarships and the experience scholarshipsand are Backstage something “Moms” tangible we offer but need to make ☛ Recruit-Stagehands the learning of life skills a tangible benefit of participation ☛ Recruit Emcee ☛ • need something Local celebrity new to interest potential participants, and sponsors • volunteers Program alumna ☛ further fulfills our mission statement ☛ becomes a “selling” tool **Makes our program worth a busy young woman’s time!

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local Reason For The. Program Workshops - ☛ Judging name change just the beginning of repositioning the ☛ ☛ ☛ program - need to change the public perception of the program further Recruit-Judges achieve. Chairman this by revisiting our “product” which is made of two things: scholarships and the experience Judges- Chair Recruitsare Judges scholarships something tangible we offer but need to make and Tabulators the learning of life skills a tangible benefit of participation • Local Chair Must Approve • need Onesomething Scholasticnew Judge with to interest potential participants, experience evaluating volunteers and sponsorstranscripts and standardized test scores • further Five program (may also have fulfills ourjudges mission statement one Alternate) Make Headshots • One Tabulator (ideally have two) becomes a “selling” tool **Makes our program worth a busy young woman’s time!

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local - Program Reason For The. Program Workshops Book ☛ name change just the beginning of repositioning the programa-Printer need to change the public perception of the ☛ Identify further • program Full page ad for free/discounted - achieve this by revisiting our “product” which is made of two printing and the experience • things: School scholarships graphics art department - scholarships are something tangible we offer but need to make the learning of life skills a tangible benefit of participation ☛ Find a Sample ☛ something new. Insert(s) to interest potential participants, ☛ need Include All Required volunteers and sponsors ☛ Keep it Simple, Consistent ☛ further fulfills our mission statement ☛ becomes a “selling” tool **Makes our program worth a busy young woman’s time!

WORKSHOP FOUR: Around the New WORKSHOP ONE: What’s Nation First Year Local - Program Reason For The. Program Workshops Book ☛ name change just the beginning of repositioning the program - need to change the public perception of the program further - achieve this by revisiting our “product” which is made of two things: scholarships and the experience - scholarships are something tangible we offer but need to make the learning of life skills a tangible benefit of participation ☛ need something new to interest potential participants, volunteers and sponsors ☛ further fulfills our mission statement ☛ becomes a “selling” tool **Makes program worth a busy young woman’s time! ☛ Ashleyour Stewart, Distinguished Young Woman of Franklin County, TN for 2018

WORKSHOP FOUR: Around the Nation First Year At-Large System ☛ Nebraska ☛ Previously all applicants only participated at state finals ☛ Three regional At-Large programs for 2018

WORKSHOP FOUR: Around the Nation First Year At-Large System: Why an At. Large? ☛ Commitment to a “free” activity ☛ Applicants did not understand what they were signing up to do ☛ Low awareness --> Low participation ☛ Time, energy, and money invested in a program -- small vs. large

WORKSHOP FOUR: Around the Nation First Year At-Large System: How to Approach Your State Committee ☛ “We are leaders” mindset ☛ Go in with a plan ☛ Be prepared for objections

WORKSHOP FOUR: Around the Nation First Year At-Large System: Process of Creating At-Large Programs ☛ People Perspective ☛ Logistics ☛ Materials ☛ Recruitment ☛ Timeline ☛ Results ☛ Orientations

WORKSHOP FOUR: Around the Nation First Year At-Large System: What Did We Learn? ☛ Challenges • Does require some “work” and “time” – in our as e c Nebraska is a LARGE state • Committee member’s child did not qualify • Some committee members wanted to accept everyone who applied ☛ Successes • Applicants knew what they were signing up to do • Earlier commitment, eliminated “no shows” and better overall planning • Eliminated missing and/or incorrect paperwork • Fewer random questions • Improved participation!!!

WORKSHOP FOUR: Around the Nation Managing Local Programs Successfully ☛ Idaho ☛ 39 local programs, plus the state at-large ☛ 40 state participants in 2018; 443 total participants ☛ 6 Regional Directors/7 areas

WORKSHOP FOUR: Around the Nation Managing Local Programs Successfully ☛ Things we do that aid in our success • Communication • Chain of command • Years of exposure in the communities • Community support • Praise and appreciation to the local chairs

WORKSHOP FOUR: Around the Nation Managing Local Programs Successfully ☛ Challenges we face • Communication • Covering every program • Keeping everyone happy • Committee turnover • Collecting all the fees/agreements/YE reports* *ID had all 41 year-end reports submitted within 30 days of the state program’s conclusion for the 2017 program year