Workshop BEWAG Entity in charge of Maintenance Brussels

Workshop BEWAG Entity in charge of Maintenance Brussels, 01 st of December 2010 23/11/2010 J-M DECHAMPS

Overview 1. Context 2. Certification of entity in charge of maintenance 3. Questions 23/11/2010 J-M DECHAMPS

1. Context 23/11/2010 J-M DECHAMPS

Old system • Wagons P o Registering Railway undertakings (RUs) - Registration of wagons - Operations and maintenance conditions: imposed o (Private) keepers 23/11/2010 J-M DECHAMPS

Today (1) • Legal aspect = Railway Safety Directive (2004/49 including amendments) o RU is responsible for safe operation o RU keeps under control all risks including maintenance. Maintenance may not be imposed to Keepers RU, keepers and maintainers may be different o Registration by public authority 23/11/2010 J-M DECHAMPS

Today (2) • Old system is not authorised but. . . RU may still impose maintenance. RU controls risks by imposing maintenance. 23/11/2010 J-M DECHAMPS

Today (3) • RU controls maintenance managed by other entities such as keepers. Economic nonsense: many keepers and RUs exchange wagons. RUs are not capable to control all keepers or all entities in charge of maintenance for keepers! Solution: certification of entity in charge of maintenance (ECM) 23/11/2010 J-M DECHAMPS

2. Certification of entity in charge of maintenance 23/11/2010 J-M DECHAMPS

Entity in Charge of Maintenance (ECM) • Certification of ECM o Provide assurance to RUs that the ECM is competent o Unique European certification o The European Commission will adopt by end 2010/beginning 2011 an European regulation based on an ERA recommendation. - The European regulation will be presented to the representatives of Member States in December 2010 (RISC) 23/11/2010 J-M DECHAMPS

ECM regulation (1) Scope Ø Mandatory for freight wagon ECMs in EU Ø Voluntary for certification of maintenance suppliers such as maintenance workshops

ECM regulation (2) ECM functions 1) ECM Management ECM management = supervision and coordination of functions 2) Maintenance Development Maintenance documentation 3) Fleet Maintenance Management Removal from – return to service 4) Maintenance Delivery Maintenance workshops

ECM Regulation (3) Certification ECM Management Maintenance Development Fleet Maintenance Management Maintenance Delivery Basis for ECM certificate: Art 7. Certification Scheme Annex III Requirements

ECM Regulation (4) Certification of maintenance functions ECM Management Art 8. Certification Maintenance Development Scheme Fleet Maintenance Management Annex I Principles Maintenance Delivery Annex III Requirements

ECM Regulation (5) Certification of maintenance workshops (CMW) = certification of function maintenance delivery

ECM Regulation (6) Relationship between actors • ECM certificate gives presumption of conformity for RU/IM for its safety management system (SMS) facilitate the award of safety certificate • Provisions for exchange of information based on contract principles.

ECM Regulation (7) Certification bodies • Chosen by applicant • Sectoral accreditation scheme (EA) Information to ERA • Information on type/certific. bodies/certificates • ERA shall keep record and make available

ECM Regulation (8) Entry into force • 20 days after publication • 24 months after entry into force: ECM must be certified spring 2013 • Transition: o Mo. U certificates-> original validity but limited to 4 years after entry into force o Self declaration->until ECM must be certified

ECM regulation (9) ECM management function • Generic management processes: leadership, risk assessment, monitoring, organisational learning. • Generic support processes: structure and responsibility, competence management, information, documentation • Operational processes: contracting activities 09/03/2010 J-M DECHAMPS 18

ECM regulation (10) ECM maintenance development function • Identification of activities affecting safety and safety critical components • Compliancy with interoperability rules • Development and continuous update of maintenance file including documentation • Specific application of generic support processes (information, documentation, competence) 09/03/2010 J-M DECHAMPS 19

ECM regulation (11) ECM Fleet maintenance management • Management of contracts with maintenance delivery • Issue the notice to return to operation • Specific application of generic processes (information) ECM maintenance delivery • Competence • Facilities, equipments and tools • Documentation and information • Issue notice to release to service 09/03/2010 J-M DECHAMPS 20

3. Questions 23/11/2010 J-M DECHAMPS

1) Keeper has no ECM. What happens? Registration must contain identification of ECM incomplete registration the wagon can not be operated! 2) ECM for all wagons? YES, mandatory also for all wagons. Exception: if excluded by the Railway Safety Directive 3) ECM and GCU? No link. ECM is imposed by law, CUU is private contract. 23/11/2010 J-M DECHAMPS

4) Need of approved workshop (atelier agréé)? Legally the workshop must be approved by the ECM. Workshops approved by a RU and covered by its safety management system may be accepted as competent by the ECM. 23/11/2010 J-M DECHAMPS

Contact: Jean-Marie DECHAMPS Project Officer – Certification Safety European Railway Agency 120 rue Marc Lefrancq, BP 20392, FR 59307 Valenciennes, FRANCE Tel +33 3 27 09 65 14 E-mail: jean-marie. dechamps@era. europa. eu Thank you for your attention! 23/11/2010 J-M DECHAMPS