WORKSHOP AGENDA How to Approve Invoices How to

WORKSHOP AGENDA • How to Approve Invoices • How to View Invoices by Banner Invoice No. and Purchase Order -Payment Status, Including History • How to View Invoice and Check or Direct Deposit Advice Images in BDMS (Banner Document Management System) • How to Determine if a Credit has Been Posted to your Account • Travel Reimbursements – Payment Status, Including History

Invoice Approval Process • All invoices must be submitted to Accounts Payable and approved electronically through SSB • Your electronic approval is certifying that you have received the goods and you are authorizing Accounts Payable to issue payment to the vendor. • Vendor invoices are approved in Banner by the Chair/Principal Investigator/Designee as appropriate. Note: There are very few instances when an invoice should be disapproved. If you feel an invoice should be disapproved always contact the Originator(AP Rep) before doing so.

View Document How to perform a document look up and display the details of the document by Invoice, Purchase Order, Requisition, and Journal Entry. Document Number Beginning With: R = Requisition I = Invoice J = Journal Entry P = Purchase Order

Travel Reimbursement (Employee travel reimbursements will be submitted via a travel reimbursement form. )

Questions Should you have any questions or concerns please do not hesitate to contact someone in Accounts Payable. Maria La Lima- Director Nakia Evans- Supervisor Marion Baker- AP Rep Cathy Hansen- AP Rep Ihesia Holmes- AP Rep For vendors A-L contact Cathy Hansen For vendors M-Z contact Ihesia Holmes For all travel related concerns contact Marion Baker