Workplace Induction and Orientation June 2017 The Mining

Workplace Induction and Orientation June 2017

The Mining and Quarrying Occupational Health and Safety Committee Promoting Work Health and Safety in the Workplace This workplace industry safety presentation is developed and fully funded by the Mining and Quarrying Occupational Health and Safety Committee (MAQOHSC). ISBN 978 -1 -925361 -48 -3 2

Disclaimer 3 § IMPORTANT: The information in this presentation is of a general nature, and should not be relied upon as individual professional advice. If necessary, legal advice should be obtained from a legal practitioner with expertise in the field of Work Health and Safety law (SA). § Although every effort has been made to ensure that the information in this presentation is complete, current and accurate, the Mining and Quarrying Occupational Health and Safety Committee, any agent, author, contributor or the South Australian Government, does not guarantee that it is so, and the Committee accepts no responsibility for any loss, damage or personal injury that may result from the use of any material which is not complete, current and accurate. § Users should always verify historical material by making and relying upon their own separate inquiries prior to making any important decisions or taking any action on the basis of this information.

Creative Commons This creative commons licence allows you to copy, communicate and or adapt our work for non-commercial purposes only, as long as you attribute the work to Mining and Quarrying Occupational Health and Safety Committee and abide by all the other licence terms therein. 4

Workplace Inductions The purpose of workplace inductions and site orientations are to familiarise and provide workers with an understanding about: § Company requirements § Health and safety duties and obligations, and § Their working environment prior to commencing work within a company. 5

Workplace Inductions 6

Legislation Work Health and Safety Act 2012 (SA) Section 19 - Primary duty of care The Work Health and Safety Act 2012 (SA) requires that a person conducting a business or undertaking (PCBU) must ensure, so far as is reasonably practicable: § the provision of any information, training, instruction or supervision that is necessary to protect all persons from risks to their health and safety arising from work carried out. 7

Legislation Work Health and Safety Regulations 2012 (SA) Regulation 39 - Provision of information, training and instruction The person must ensure that information, training and instruction provided to a worker is suitable and adequate having regard to: 8 § the nature and associated risks with their work; and § the risk control measures implemented; and § can be understood by any person whom reads it.

Workplace Inductions Induction requirements should be determined using information sourced from: 9 § Legislative requirements § Site specific competencies § Training needs analysis (TNA) § Risk management processes § Work Health and Safety Management System, and § Standards applicable to site.

Workplace Inductions When creating the induction program, ensure you consider: 10 § Workers literacy levels § The amount of information to be absorbed, and § How engaging is the information.

Workplace Inductions with pages of text and hard to understand legislative requirements may result in workers forgetting or not understanding important information. Pictures and film clips will make the program more interesting and entertaining and keep workers engaged. 11

Workplace Inductions Induction programs should: § Be delivered by a competent person, and § Have a questionnaire / assessment to verify workers have understood and retained the information. Note: 12 § Include assessment questions throughout the induction, not just at the end. § Completing questionnaires / assessments at the very end of an induction and remembering information from the beginning can be difficult. § Check whether any workers have literacy problems, and if necessary verbalise the assessment with them.

Workplace Inductions programs should be reviewed: 13 § Regularly to ensure the information delivered is still current, and § Where there has been a change in a policy, procedure, process or work area.

Workplace Inductions The induction should include: § A company overview § Terms and conditions of employment § Company policies and procedures § Work Health and Safety legislative requirements Note: Depending on the organisations structure, the terms and conditions of employment may be completed separately to the induction with the Human Resources team. 14

Workplace Inductions The induction should include: 15 § Principal Mining and site specific hazards § Principles of risk management § Systems for injury and illness prevention § Worker’s Compensation and Injury Management, and § Key personnel (Health and Safety Representatives, First Aiders, Fire Wardens).

Workplace Inductions The induction should explain: 16 § The obligations of PCBUs and workers, including duty of care under the Work Health and Safety Act and Regulations 2012 (SA) § Key policies and procedures relating to workers § Expectations of workers and required behaviours

Workplace Inductions The induction should explain: 17 § Work Health and Safety consultation and communication procedures § Reporting processes, including hazards, incidents and injuries § Roles and functions of Health and Safety Representatives and Health and Safety Committees

Workplace Inductions The induction should explain: 18 § Common site hazards, including principal mining hazards and their risk control measures § The safety role for workers § Basic risk management principles and tools used on site § Site layout and emergency assembly points, and § Emergency contact numbers and response procedures.

Orientation Site orientations are conducted to familiarise workers with: 19 § Key site personnel § Evacuation assembly points § First aid facilities § Buildings and amenities § Fire fighting equipment for the area § Working areas

Orientation Site orientations are conducted to familiarise workers with: 20 § Site specific personal protective equipment location requirements § Plant and equipment § Area hazards and controls § Exclusion zones, and § Parking areas.

Visitor Inductions Visitor inductions are conducted to inform visitors what is expected of them while on site. It may include limitations and the rules for tasks being performed, and requirements for a site escort. Visitor inductions should also describe the emergency response procedures and where evacuation points are located. 21

MAQOHSC Industry Induction Tools MAQOHSC has developed key induction documents for the mining and quarrying industry: § Induction Policy and Procedure Templates § Induction Manual Template § Induction and Orientation Checklist These documents are not exhaustive and will need to be specifically tailored to your site requirements. A Workplace Induction Guide has also been developed to assist the mining and quarrying industry. 22

MAQOHSC Industry Induction Tools Throughout the documentation, there are locations where information is to be inserted and examples are to be replaced with real company information. For example: 23 § Company name § Address and location § Overview about the company § Position titles (who is responsible) § Contact names and numbers.

MAQOHSC Induction Guide, Policy and Procedure 24

MAQOHSC Induction Manual 25

MAQOHSC Induction and Orientation Checklist 26

Further Assistance MAQOHSC Work Health and Safety Specialists are available to provide further on-site support and assistance on all Work Health and Safety matters. MAQOHSC Work Health and Safety Specialists can be contacted via our online support request form available on our website at www. maqohsc. sa. gov. au or email maqohsc@sa. gov. au. Work Health and Safety Legislation, Codes of Practice, fact sheets, Health and Safety Representatives (HSR) information and guides can be found at the following websites: Safe. Work SA – www. safework. sa. gov. au or call 1300 365 255 Safe Work Australia – www. safeworkaustralia. gov. au or call 1300 551 832 27