Working Vehicle Safety Program What it takes All

Working… Vehicle Safety Program What it takes All employees need to submit and carry a…. ü Valid Driver’s License in the state you live ü Current Insurance documentation according the laws of the state you live In addition, company car and rental car drivers need to complete… ü SMITH System for Defensive Driving ü Annual refresher vehicle safety training Personal and company vehicles must have… ü Current registration ü Cam. Kit Do’s and Don’ts Don’t… ü Use electronic devices while driving (cell phones, texting, GPS, etc) ü Smoke in company vehicles ü Use company vehicles for personal purposes without written consent from your manager Do…. ü Perform a vehicle inspection on any company or rental car you drive work purposes ü Report any unsafe conditions the vehicle promptly ü Report accidents, citations, and vandalism involving a company vehicle promptly (using the Flash Report) ü Carry a company insurance certificate for rental vehicles (send request for certificate to Safetytraining@manganinc. com) Drive Safe! Drive Defensively! Reference Source: ADP website – Safety Vehicle Policy Form MSP 228 https: //portal. adp. com/public/index. htm Boulder - Colorado Alpharetta - Georgia Lake Jackson, Houston - Texas Cary – North Carolina Long Beach, Westlake Village- California

What we’ve come to learn… l Inspecting a rental vehicle thoroughly can avoid potential false claims. – – l We had a rental agency file a claim for damage on a vehicle that was originally picked up after hours so the inspection with the agency representative did not take place prior to use. When the vehicle was returned the agency claimed we had damaged the vehicle. After some effort to prove our innocence the claim was dropped. Picking up the rental vehicle at night when it is dark and you are potentially tired can be a distraction to getting this done.

What we’ve come to learn… l Don’t drive when you cannot read the road signs and are not familiar with the culture of driving. – We had an employee drive to a client site to do a field walk in Mexico. The employee said after that driving experience they will not drive in that area again. It is suggested that if you drive in an area that is unfamiliar culturally or where the language is different that you hire a driver.

What we’ve come to learn… l l Do not pursue a vehicle that is leaving the scene of an accident. You never know who you are dealing with. Get their vehicle license number if possible. Do not engage in road rage – We had an enraged man walk into our office following an employee who had been engaging in a little road rage. Fortunately we were able to avoid the two from going further with their ‘discussion’ and escorted the man from the office.

What we’ve come to learn… l Report even the slightest mishaps involving company and rental vehicles. – We’ve had two ‘fender benders’ filed with rental cars in the last year. The company will settle these incidents with the insurance company and rental agency. What we need is prompt reporting and a completed Flash Report from the employee involved so we can minimize the impact.

What we’ve come to learn… l Complete the client’s requirements for reporting vehicle accidents. – l One of our employees driving their personal vehicle was hit by the arm gate at the client site. They did not have a permit to take pictures so refrained from visual documentation but reported it to the client and the company immediately. Check the insurance and registration in company vehicles is current. – We had an employee cited for driving with an expired insurance certificate in the vehicle.

Q&A l If I am driving to or from work and get in an accident is it work related? – – No, this is considered your normal commute and not a company function. If you deviate from your normal driving route to go to a client site, for instance, the mileage beyond the normal driving route is considered company driving time. This applies to lunch break driving in that it is considered the employees own time.

Q&A l Who’s insurance is first in an accident, mine or my employer’s? – – When driving a company or rental vehicles, the company’s insurance is first. Carry an insurance certificate when you drive rental vehicles and check company vehicles for current coverage. With regards to your personal vehicles your insurance is first and the company’s is second.

Q&A l Can I answer a cell phone call while driving and then pull over? – – No, the company has taken the stance that all cell phone use, even GPS tasks are prohibited. Pull over to return a call or reconfigure your GPS system. Note: When calling an employee on their cell phone leave a voice mail message if you call from one of the office lines. Otherwise they will not know who to call back.

Q&A l Can I drive a company car for personal reasons? – Yes but only with written consent from your Project Manager.

Q&A l What if I am about to use a company vehicle and notice some dings and dents that were not there before? – Report these through the vehicle inspection card and/or call your office safety representative. The vehicles are company assets and when they are damaged we need to know. Also, by reporting the observations promptly it will eliminate doubt as to your involvement in causing the damage.

Summary l l l Follow the guidelines on the first slide. Submit your stories of lessons you learned while driving or questions and we’ll continue to post these on the Safety Resource site. Reference the company’s Vehicle Safety Policy, MSP-228 located on the ADP Portal site for specific program requirements.