working on behalf of Dental Foundation Recruitment 20202021

working on behalf of Dental Foundation Recruitment 2020/2021 Developing people for health and healthcare

Dental Foundation Training (DFT) • DFT is a year’s employment and training generally within NHS General or Personal Dental Services and satisfactory completion allows unsupervised entry to the NHS Performers List in England Wales and Health Boards in Scotland Northern Ireland • The recruitment process is a competitive assessment for a job

Satisfactory Completion of DFT You will be required to demonstrate satisfactory completion of the Dental Foundation Training programme in order to be awarded a Certificate of Satisfactory Completion • You will be expected to complete both a minimum 12 months of full-time training and demonstrate satisfactory progress • Your progress will be formally assessed by a panel after 5 and 10/11 months; this will be done by reviewing reports from your Educational Supervisor(s) and Training Programme Director, together with evidence from your assessments and your e-Portfolio • You will be required to have demonstrated a broad range of the competencies set out in the DFT Curriculum and your training could exceptionally be extended beyond a year if the panel decides that this is necessary • Please note, the delivery of the competencies required may be impacted due to Covid-19 on dentistry and Dental Foundation Training and the timelines above may be subject to change. • Assessment of Satisfactory Completion is not an examination • You will have the right to appeal a Final panel’s recommendation if you think its decision is not correct.

Overview of the 2020/21 Recruitment Process • Number of posts and applications • Recruitment process • Supporting candidates with a Disability • Special Circumstances • Which training posts are included • Key dates for 2020/21 • How to apply • How will I be assessed • Selection Method for 2020/21 • Preferencing of schemes • Offers and allocations to schemes • Quality Assurance • Key Information • Reminder of key dates • Questions

Number of Posts and Applications – 2019/20 • Number of applications: 1110 • Number interviewed: 1072 • Number of places offered and accepted in June 2020: tbc • Number of DFT places currently available in England, Wales and Northern Ireland: 905 (as of June 2020)

Recruitment Process • The aim is to rank eligible applicants and allocate to 1 year DFT and Longitudinal (2 year) schemes • Due to the ongoing pandemic, the Dental Foundation Training National Recruitment Office has been required to adapt the way we select Foundation Dentists in 2020/21 • Ranking will be based on the Situational Judgement Test score alone for 2020/21 as a covid-19 contingency measure. There will be no face to face interview process in 2020/21 • Popular schemes are likely to be more competitive (more applicants per place) • Process complies with employment law requirements

Rationale for Implementing the COVID-19 Contingency Measures 1. 2. 3. 4. 5. 6. 7. Wherever possible, Health Education England will not hold face to face interviews in 2020 to protect those involved in the appointment process Online interviews can be unreliable due to poor connectivity resulting inconsistent applicant experience Assessor availability may be restricted in view of the pressures on dental practices The SJT already comprises of 50% of the final score and includes significant aspects of the face to face elements An Equality Impact Assessment will be conducted in connection with the changes HEE has discussed the changes with the BDA who have understood the need for contingency measures for this year only Applicants will be surveyed on their experience of the contingency measures to inform future planning discussions

Supporting candidates with a disability – Declare at time of application • Applicants are encouraged to declare any disability on the application form, to ensure they are supported through the process. They will also be required to fill out the form via https: //lasepgmdesupport. hee. nhs. uk/support/tickets/new? form_15=true and provide evidence. Full guidance will be given when the advert is published on Oriel • A disability can not be considered retrospectively. The absolute deadline for this is 10 September 2020 (Application close date), after which point no adjustments will be made • Allowances and adjustments will be made in accordance with Health Education England policies

Special Circumstances • This applies to applicants with special circumstances who have a requirement to train in a particular location. Eligibility Criteria: • Criterion 1 – applicant is the primary carer for someone who is disabled as defined by the Equality Act 2010 • Criterion 2 – applicant has a medical condition or disability for which ongoing follow up for the condition in the specified location is an absolute requirement • Criterion 3 – Parental Responsibilities – applicant is the parent of a child under the age of 18 • Apply on application and submit supporting evidence directly to London & Kent, Surrey and Sussex Recruitment • All applications for Special Circumstances, where appropriate evidence is provided, will be considered but acceptance will be subject to availability and cannot be guaranteed • Where approved, allocations will be to a Scheme, not a training practice • More details available in the Application Handbook and applicants for Special Circumstances consideration will subsequently be contacted by London & KSS Recruitment

Which training posts are included? • All Dental Foundation posts in England, Wales & Northern Ireland starting in September 2021. • Please note appointment of training practices and Educational Supervisors for 2021/22 is not confirmed until 2021 therefore any location information given on websites is for guidance only • Practices have clinical commitments and it is not recommended that you visit any practice before you have been offered a training place • Scotland will recruit separately to its schemes.

England, Wales and Northern Ireland - Health Education England Areas and Deaneries • North West • Midlands & East • South West • Thames Valley & Wessex • London and Kent, Surrey & Sussex • North East • Yorkshire and Humber • Wales • Northern Ireland

Key dates for 2021 Schemes • Applications Open 13 August 2020 • Applications Close 10 September 2020 • Online Situational Judgement Test (SJT) 2 – 10 November 2020 (dates subject to variation to accommodate home tests) • Assessment Centres No assessment centres in 2020 due to covid-19 • Preferencing of Schemes 12 December 2020 – 13 May 2021 • Initial Offers 10 June 2021

How to apply? • Advert, application form, person specification and applicant guide will be available on the Oriel website from 12: 00 on 13 August 2020 until 09: 00 on 10 September 2020 only: https: //new. oriel. nhs. uk/Web • All communications from the DFT National Recruitment Office will be sent via Oriel

Oriel has changed! • Oriel 2 has launched and can be accessed from this link: https: //new. oriel. nhs. uk/Web • Oriel 2 works in the same way as Oriel 1 but provides a better experience for the user • The applicant handbook will include a guide on how to use the new system and the DFT NRO team will be available via our applicant portal to assist you throughout the application process • https: //lasepgmdesupport. hee. nhs. uk/support/home? applicants

Application Questions Guidance Question: If you are not registered with the GDC currently, please explain why you think you will be eligible to gain full UK GDC registration by time of appointment (e. g. final year dental student) Question: Will you be required to undertake Dental Foundation Training as the only route to access the NHS Dental Performers List (England Wales only)? (i. e. a graduate from a dental school in the UK) Answer: You should answer ‘Yes’ if you are expecting to graduate from a UK Dental School. Answer: If you are not registered with the GDC please answer ‘No’ to the question about GDC registration. Then explain when you expect to register in the free text box that will appear below. Example answer ‘I am currently a final year dental student and will gain GDC registration on completing my BDS’. Question: Date of qualification Answer: If you have yet to attain this please confirm future approximate date (e. g. 1 June 2021)

How will I be assessed? • By a timed online Situational Judgement Test (SJT) - duration to be confirmed • Format - multiple choice answers in exam conditions • A maximum of 25% additional time can be accommodated in the SJT for applicants with certain health conditions, impairments or learning disabilities. • An additional 5 minutes will be allowed to complete an evaluation form • The SJT is MANDATORY and is planned to be the only selection method for 2020/21

Arrangements for sitting the SJT • The SJT will take place between 2 November and 10 November 2020 (subject to variation) at Pearson Vue Test Centres. There approximately 180 centres across the UK • You will be able to book your centre and timeslot online. You will be emailed to your notified account and sent a message via Oriel when booking becomes available • If you are having trouble finding a timeslot available at a Pearson Vue Test centre close to your Dental School, you should contact the London and South East Applicant Support Portal who will liaise with Pearson Vue • Please note bookings are made on a first come first served basis so please book early to secure a convenient timeslot • There are provisions for applicants who are shielding to sit the SJT at home. If this is relevant to you, you must apply through the reasonable adjustments process. More information will be provided in the applicant handbook which will be accessible on Oriel • Supportal: https: //lasepgmdesupport. hee. nhs. uk/support/home? applicants

What are SJTs? • Situational Judgement Tests (SJTs) are a measurement method designed to assess judgement in work–relevant situations: • • • Present challenging situations likely to be encountered at work Applicants make judgements about possible responses Scored against pre-determined key • SJTs focus on assessment of professional attributes - e. g. integrity, empathy, resilience, team involvement • SJTs are not a test of clinical knowledge • Additional example SJT Questions will be available on the COPDEND website from September 2020

Example SJT Ranking Question A new patient, Louise, asks you to veneer all her front teeth. She hopes to pursue a career as a model and has been advised by a friend that veneers may help her to do this. On examination, Louise’s teeth are perfectly healthy with no previous restorations and just some very mild crowding. Her teeth are a vita shade A 3. Rank in order the following actions in response to this situation (1 = Most appropriate; 5= Least appropriate): A. B. C. D. E. Respect Louise’s wishes & schedule an appointment for the veneers. Ensure Louise is aware of alternatives such as orthodontics & tooth whitening. Suggest a course of tooth whitening & explain the legal issues involved. Establish exactly what Louise does not like about her teeth. Offer to refer Louise to a specialist to discuss the veneers in more detail.

Example Multiple Choice Question A 5 year old girl comes to see you with her mother. The family are new to the practice. The child looks dirty and unkempt. On examination, the child has a very neglected mouth and 4 deciduous teeth that are rotten. Choose the THREE most immediate appropriate actions to take in this situation: A. B. C. D. E. F. G. H. Ask the mother what, if anything, a previous dentist has said about her daughter’s teeth. Tell the mother that it is her responsibility to care for her daughter’s teeth. Ask the mother what teeth hygiene routine the child practices. Ask the mother to make a follow-up appointment for the child. Try to seek more information on the family from their GP. Inform your trainer in the practice about your observations. Tell the mother about the risks associated with poor teeth hygiene. Inform the mother that you will need to escalate her daughter’s case.

Preferencing of Schemes – December 2020 to May 2021 • Details of schemes will be published on Oriel • Each HEE Area/Deanery will contact you regarding the process for local allocation to practices when in a position to do so • All applicants will be required to complete their preferences via Oriel • Preferencing Opens: 12 December 2020 • Preferencing Closes: 13 May 2021 • You are urged to positively preference all schemes in which you are willing to train. Failure to do so may result in you preferencing yourself out

After the Situational Judgement Test • All scores will be collated and nationally ranked • Offers to a scheme will be made from 10 June 2021 according to ranking and preference. Applicants will be given 48 hours to accept or decline a post • Upgrading will be available for one week after initial offers which means that should a higher ranked preference become available before then, you may be offered this. Once the upgrade deadline has passed, no more upgrades will occur. • Offer of a post will be according to ranking and preferences and will be subject to: - BDS or equivalent - Full GDC registration and eligibility for NHS Performers List entry by date of commencement of post.

Offers and Allocation to Scheme • Allocation at this stage is to scheme only. Matching to individual practices will occur in the local HEE Area/Deanery area later in the year once trainer recruitment has been completed • Each HEE Area/Deanery will publish information regarding local allocation to practices in 2021 once all their trainers have been appointed • Provisional allocation to a practice will take place from June 2021 but is subject to change due to service configuration or trainer availability • UK dental school applicants will be given priority for a DFT place as they are not able to access the NHS Performers List otherwise • All Applicants will be informed by the end of January 2021 if they are deemed appointable or not appointable for DFT training in the coming year • If deemed appointable please note that this does not guarantee you a DFT place.

Quality Assurance • DFT Recruitment is a quality assured process • The SJT process has been subjected to a full Equality Impact Assessment • A national QA panel will review the SJT scores and rankings before offers are made to ensure fairness and consistency • The national QA panel will include a Lay Representative appointed by HEE • A review of the DFT Recruitment process will carried out at the end of the process and lessons learned identified and communicated to the MDRS Dental Subgroup which includes external stakeholder representation • National Recruitment Office (NRO) will seek feedback from all applicants

Key Information • Oriel is the recruitment system through which you need to apply to Dental Foundation Training (DFT) – simply registering on the system does not mean you have made an application to DFT • Read the DFT Applicant Guide and Oriel Applicant Guide in full • Give yourself enough time to apply before the closing date and time – late applications will not be accepted • Do provide all data requested on the application form and declare any fitness to practise issues or disabilities where relevant by the required deadlines • Do positively rank all schemes for which you are eligible, to maximise your chances of success • Do accept or reject an offer of a scheme as soon as you receive it

Reminder of Key Dates • Applications Open: 13 August 2020 • Applications Close: 10 September 2020 • SJT: 2 November – 10 November 2020 (dates subject to variation to accommodate home tests) • Assessment Centres: No face to face assessment centres will be used in 2020 due to covid-19 • Preferencing of schemes: 12 December 2020 – 13 May 2021 • Initial offers: 10 June 2021 • Advert, Application Form, Person Specification and Applicant Guide will be available on the Oriel website from 13 August 2020: https: //new. oriel. nhs. uk/Web • It is the applicant’s responsibility to regularly check their e-mails and the Oriel website within the published timeframes.

Advice • HEE, HEIW and NIMDTA do not run or endorse any paid interview preparation courses • Example questions are given within the DFT Applicant Guide along with in depth information on the whole recruitment process • Please read the Guide thoroughly before you submit your application • The Applicant Guide will be published on Oriel when the Advert opens on 13 August 2020 • If you have further questions once you have read the Applicant Guide please refer them to the National Recruitment Office by submitting a query through their Applicant Support Portal: https: //lasepgmdesupport. hee. nhs. uk/support/home? applicants

Questions?