Work Breakdown Structure WBSThe Ohio State UniversityWBS WBS

Work Breakdown Structure <WBS>The Ohio State University</WBS>

WBS = The work, all the work, and nothing but the work. The Work Breakdown Structure (WBS) is a hierarchical description of all of the work that must be done to meet the needs of the customer. ~ PMBOK

Conference Example 1 Speakers Task List Venue Marketing Registration Decide Topics Decide Venue Decide Flyers Create Register Decide Speakers Book Venue Print Flyers Register Applicants Arrange Speakers Arrange Catering Mail Flyers Send Confirmation Send Email Reminders Arrange Banking Brief Speakers Balance Accounts

Conference Example 1 Speakers Hierarchy Venue Marketing Registration Decide Topics Decide Venue Decide Flyers Create Register Decide Speakers Book Venue Print Flyers Register Applicants Arrange Speakers Arrange Catering Mail Flyers Send Confirmation Send Email Reminders Arrange Banking Brief Speakers Balance Accounts

Conference Example 1 Speakers WBS Venue Marketing Registration Decide Topics Decide Venue Decide Flyers Create Register Decide Speakers Book Venue Print Flyers Register Applicants Arrange Speakers Arrange Catering Mail Flyers Send Confirmation Send Email Reminders Arrange Banking Brief Speakers Balance Accounts

Acquire Data (25 Days) Example 2 1. Analysis Performance Reporting (24 Days) Literature Review Benchmarking (45 Days) Bundled Payment Project 2. Determine Best Practice Integrate External Providers (45 Days) Revise EHR (40 Days) 3. Implement Support System and Training Provide Staff Education (15 Days)

1. 1. 1 Acquire Data Example 2 1. 1. 2 1. Analysis 1. 2. 1 1. 2 Performance Reporting 1. 2. 2 2. 1. 1 2. 1 Literature Review Benchmarking Bundled Payment Project 2. Determine Best Practice 2. 1. 2 2. 2. 1 2. 2 Integrate External Providers 2. 2. 2 3. 1. 1 3. 1 Revise EHR 3. 1. 2 3. Implement Support System and Training 3. 3. 1 3. 2 Provide Staff Education How long will it take? 3. 2. 2

1. 1 Acquire Data (25 Days) Example 2 1. Analysis 1. 2 Performance Reporting (24 Days) 2. 1 Literature Review Benchmarking (45 Days) Bundled Payment Project 2. Determine Best Practice 2. 2 Integrate External Providers (45 Days) 3. 1 Revise EHR (40 Days) 3. Implement Support System and Training 3. 2 Provide Staff Education (15 Days) Quantity of Work = 194 Days

1. 1 Acquire Data (25 Days) Example 2 Bundled Payment Project 1. Analysis (49 Days) 1. 2 Performance Reporting (24 Days) 2. Determine Best Practice (90 Days) 2. 1 Literature Review Benchmarking (45 Days) 2. 2 Integrate External Providers (45 Days) 3. 1 Revise EHR (40 Days) 3. Implement Support System and Training (55 Days Quantity of Work = 194 Days 3. 2 Provide Staff Education (15 Days)

1. 1 Acquire Data (25 Days) Example 2 Bundled Payment Project (194 Days) 1. Analysis (49 Days) 1. 2 Performance Reporting (24 Days) 2. Determine Best Practice (90 Days) 2. 1 Literature Review Benchmarking (45 Days) 2. 2 Integrate External Providers (45 Days) 3. 1 Revise EHR (40 Days) 3. Implement Support System and Training (55 Days Quantity of Work = 194 Days 3. 2 Provide Staff Education (15 Days)

Critical Path • Tasks • Durations • Dependencies

Estimating Durations Three Point Estimation or PERT a = the best-case estimate m = the most likely estimate b = the worst-case estimate E = (a + 4 m + b) / 6 SD = (b − a) / 6

Estimating Durations pert analysis calculator filetype: xls

Critical Path • Tasks • Durations • Dependencies

Example 3 • Wash the dog. • Find the dog shampoo. • Fill the kiddy pool. • Catch the dog. • Dry the dog. • Find the dog.

Dependencies A. Fill the kiddy pool. B. Find the dog shampoo. C. Find the dog. D. Catch the dog. E. Wash the dog. F. Dry the dog.

Activity on Node 3 C Tasks A. Fill the kiddy pool. B. Find the dog shampoo. C. Find the dog. D. Catch the dog. E. Wash the dog. F. Dry the dog. D 5 Start A 10 E 5 B Critical Paths Shortest Path 25 Minutes (Two Resources) Longest Path 30 Minutes (One Resource) 15 F Finish

Milestones 1. Stepping stones of progress. 2. Not tasks. 3. Zero duration. The tool is selected. The tool is installed. The tool is in production.

Your Turn üForm Six Groups (5 Minutes) • Number Off • Each Group Has Extra Detail üCreate WBS (20 Minutes) üSharing (5 Minutes)

Questions? What if a less likely event occurs? How likely is it? What’s likely to happen next? What will happen first? What contingency should you plan? Will you have the resources for that contingency?