WORD SPECIALITIES THE BACKSTAGE OBJECTIVES 1 12 1

WORD SPECIALITIES & THE BACKSTAGE OBJECTIVES 1. 12 -1. 14 MAINTAINING DOCUMENTS AND MACROS (OUTLINES) PROTECTING AND SHARING DOCUMENTS USING ADVANCED OPTIONS

MAINTAINING DOCUMENTS AND MACROS (OUTLINES) • Outlines are used to organize research papers. • When working with the Outline feature you can use the following features to change your outline. • You use the promote arrow to make things more important and you use the demote arrow to make things less important. These are found in the paragraph group. They are now called decrease list level and increase list level.

MAINTAINING DOCUMENTS AND MACROS (OUTLINES) • If you want to view only the main headings of your outline, you can collapse the outline. • If you want to view the main headings and subheadings of your outline, you can expand the outline.

MAINTAINING DOCUMENTS AND MACROS • Macros are shortcut of key to insert a preformatted page or text. Secretaries use these all the time to put in text into letters. Think of Alt+V is used to paste text. This would be an example of a macro. • Master documents will organize a research paper. You could have all of the heading sections, the title page, thesis, introduction and works cited page in a master document. Think of how page numbers are put into a document. This actually goes on what is called a master page. • Subdocuments are documents that make up a document. For example, if. Aubrey is typing a 10 page research paper for her Business Law Class on the branches of the US government and she opened the file on the legislative branch heading of her paper. This file is an example.

PROTECTING AND SHARING DOCUMENTS • You can protect and share documents in the backstage of word. These are found under the File tab. • If you want to make sure that your document doesn't contain any personal information before you send it, you can use the Document Inspector. • Encryption with password is anoption should used to limit the access of the document. • Document Properties is where you can list the author, subject, etc.

PROTECTING AND SHARING DOCUMENTS • Track Changes is a feature to view which users make changes within the documents. • You can also use Restrict documents with comments to provide feedback from other users. • Restrict Editing limits how people edit or format specific parts of a document. • Also, you can make your document a Read-only document so others will not modify the document.

PROTECTING AND SHARING DOCUMENTS • Check Compatibility can be used to make sure your document works with older versions of Word. • Check Accessibility will make sure that people with disabilities will be able to view all of the content in the document.

USING ADVANCED OPTIONS (THE BACKSTAGE) • These advanced options are also in the backstage. • Change Display Options could be used to show formatting marks by default such as the show/hide marks. • Change Save Options would allow you to save to a different location. • You can Personalize Word to do things like show you are the author of all your documents.

USING ADVANCED OPTIONS (THE BACKSTAGE) • Auto. Correct could be used to do such things as capitalize the abbreviations of states. • In the autocorrect, you can create exceptions such as not capitalizing the next word after an abbreviation. • Auto. Format could help you key a list will numbers.

USING ADVANCED OPTIONS (THE BACKSTAGE) • Autorecover will back up your files every 5 -10 minutes. This is why it is a good idea to save your work at the very beginning of the document. • You can Customize the Quick Access Toolbar to quickly open documents without going into backstage view. • Advanced is the backstage option if you want to use the insert key to control the overtype mode.