Word 2013 Level 1 Copyright 2015 30 Bird

Course Objectives After you complete this course, you will know: How to create and save documents, cut and paste text, and use different document views How to format characters and paragraphs, use styles, Quick Styles, and themes, and create bulleted and numbered lists How to set up page layout, set tab stops, use headers and footers, and apply templates How to insert, format, and lay out pictures and clip art. How to insert and format tables Copyright © 2015 30 Bird Media LLC

Chapter 1: Fundamentals You will learn how to: Get around the Word interface Create

Module A: Getting around You will learn: The layout of the Word interface and

The Word interface Quick Access toolbar Ribbon tabs Ribbon groups Dialog box launcher Ruler

Backstage view Copyright © 2015 30 Bird Media LLC

Closing documents Select a document to close Copyright © 2015 30 Bird Media LLC

Assessment: Getting around Which toolbar holds a few common commands and can be customized? A. Ribbon B. Group C. Quick Access D. Ruler C. The Quick Access toolbar can be customized. Copyright © 2015 30 Bird Media LLC

Assessment: Getting around Which view gives you access to saving and printing, document information and protection, and other options? A. Outline B. Backstage C. Info D. Options The answer is B. The Backstage view gives you access to these options. Copyright © 2015 30 Bird Media LLC

Assessment: Getting around If you click Save in a document you haven't saved before, the Save As window will open instead. True or false? A. True B. False This is True. The Save As window will appear the first time you save a new document. Copyright © 2015 30 Bird Media LLC

Module B: Creating documents You will learn how to: Create a new blank document

The Save As window Copyright © 2015 30 Bird Media LLC

Pasting text Pasting options Keep source formatting Merge formatting Keep text only (adopt destination

Using undo Copyright © 2015 30 Bird Media LLC

Assessment: Creating documents When you start Word, it automatically opens a new blank document. True or false? A. True B. False True. Starting Word will create a blank document. Copyright © 2015 30 Bird Media LLC

Assessment: Creating documents What is the keyboard shortcut for selecting everything in a document? A. Ctrl+A B. Ctrl+E C. Ctrl+S D. Alt+E A is correct. CTRL+A will select everything in a document. Copyright © 2015 30 Bird Media LLC

Assessment: Creating documents What is the keyboard shortcut to paste text? A. Ctrl+P B.

Module C: Document views You will learn: About different document views How to split a document window How to view and switch between multiple open documents How to use Zoom features Copyright © 2015 30 Bird Media LLC

Document views on the View tab Copyright © 2015 30 Bird Media LLC

Splitting a document window 1. On the View tab, in the Window group, click Split. 2. Move the gray bar until the split is where you want it to be. – The document window splits into two windows, each with its own scroll bar. 3. To resize the windows, drag the dividing bar 4. To remove the split: on the View tab, in the Windows Group, click Remove Split; or double-click the bar dividing the windows. Copyright © 2015 30 Bird Media LLC

Viewing documents side by side 1. On the View tab, in the Window group, click View Side by Side. 2. Select the two documents that you want to view. – The two documents appear side by side, taking up the whole screen. 3. To toggle synchronized scrolling, on the View tab, click the Synchronized Scrolling button. 4. If the windows get moved or misaligned, click Reset Window Position. Copyright © 2015 30 Bird Media LLC

Switching between documents Click any part of the window to which you want to switch, if it's visible. Click or hover the Word icon on the taskbar. When a list of open documents appears, click the document you want to switch to. – Depending on the graphics options you've set, this will be either a list of documents titles or thumbnails of each window. Hold down Alt and press Tab repeatedly until you select the document you want. On the View tab, click Switch Windows, and click the document you'd like. Copyright © 2015 30 Bird Media LLC

Selecting Zoom options The Zoom control The Zoom Group on the View tab Copyright

Assessment: Document views If you click View Side by Side with more than two documents open, what happens? A. You have to choose which other document to view. B. Documents will be arranged in columns. C. Nothing happens. D. You can't; the option is grayed out. The answer is A. You have to choose the documents you will view. Copyright © 2015 30 Bird Media LLC

Assessment: Document views Which of these will zoom in? A. Ctrl+I B. Alt+Z C. Ctrl+Up Arrow D. Ctrl+Mouse wheel forward D. Pressing CTRL and rolling the mouse wheel forward will zoom in. Copyright © 2015 30 Bird Media LLC

Summary: Fundamentals You should now know: About the Word interface, Backstage view, and opening and closing documents How to create blank documents, save, cut and paste text, and undo actions How to change the documents view, split the document window, view documents side by side, zoom in and out, and switch between open documents Copyright © 2015 30 Bird Media LLC

Chapter 2: Formatting text You will learn: How to format characters and paragraphs About Quick Styles, style sets, and themes How to create bulleted and numbered lists Copyright © 2015 30 Bird Media LLC

Module A: Formatting characters and paragraphs You will learn: How to format characters How to use Format Painter How to format paragraphs How to set indents and line spacing About character and paragraph styles Copyright © 2015 30 Bird Media LLC

Formatting characters Font Also called font face or typeface, this is the actual shape of the characters. Examples include Arial, Helvetica, and Times New Roman. Font size The height, in points, of the largest capital characters. Width is adjusted accordingly. Font style The term style is used in different ways in Word. In this case, it refers the whether or not the font is bold, italic, underline, or any combination of these. Font color You can choose from many defined colors or make a color by entering specific color and brightness values. Plus, you can adjust underline color independently of font color. These include strikethrough, superscript, and subscript. Effects Not to be confused with text effects, which are graphic effects such as 3 -D and drop shadows. Copyright © 2015 30 Bird Media LLC

Applying character attributes Character attribute Screen. Tip Copyright © 2015 30 Bird Media LLC

Using Format Painter 1. Select the text with the style you want to copy. – If you want to copy the paragraph style as well, select the entire paragraph, including the paragraph mark at the end. 2. Click Format Painter. – To format multiple items, double-click Format Painter. – The mouse pointer will show a paintbrush. 3. Drag the pointer over text you want to format. 4. While formatting multiple items, once you're finished, press Esc or click Format Painter again to stop formatting. Copyright © 2015 30 Bird Media LLC

Formatting paragraphs Alignment The paragraph can be justified right, center, left, or full. Outline level The level of the paragraph in a bulleted or numbered list. Indentation You can indent the left and/or right edge of the paragraph. You can also indent the first line only, or create a hanging indent. Spacing Color and border Spacing before and after a paragraph, as well as the line spacing within it. You can put a line border around a paragraph and change its background color. If the color is dark, the text color will automatically change to white in contrast to it. Copyright © 2015 30 Bird Media LLC

Applying paragraph attributes The Paragraph window Copyright © 2015 30 Bird Media LLC

Setting indents Setting a first line indent with the ruler Copyright © 2015 30

Setting line spacing Line and paragraph spacing Copyright © 2015 30 Bird Media LLC

Assessment: Formatting characters and paragraphs Helvetica and Arial are examples of what? A. Font size B. Font face C. Font effects D. Font style B. These are examples of font face. Copyright © 2015 30 Bird Media LLC

Assessment: Formatting characters and paragraphs Indenting is a paragraph attribute. True or false? A.

Assessment: Formatting characters and paragraphs What is it called when the first line of a paragraph is not indented, but the rest of the paragraph is indented? A. B. C. D. Reverse indent Inverse indent Hanging indent Outdent The answer is C. A hanging indent is when the first line is not indented, but the rest of the paragraph is. Copyright © 2015 30 Bird Media LLC

Assessment: Formatting characters and paragraphs What style can apply character and paragraph attributes at once? A. B. C. D. Linked style Combo style Dual style Charagraph style A. Linked style applies to both character and paragraph attributes. Copyright © 2015 30 Bird Media LLC

Module B: Quick styles You will learn: About Quick Styles, style sets, and themes

Using Quick Styles The Styles Gallery Copyright © 2015 30 Bird Media LLC

Using style sets and themes The Style Set drop-down menu Copyright © 2015 30

Assessment: Quick Styles Both themes and style sets change which two attributes? A. B. C. D. E. Font face and color Font effects Paragraph spacing Heading colors Paragraph alignment A and C. The two attributes changed by both themes and style sets are font face and color, and paragraph spacing. Copyright © 2015 30 Bird Media LLC

Assessment: Quick Styles The Document Formatting group allows you to change themes, colors, fonts, and paragraph spacing individually. True or false A. True B. False That’s true. Both buttons have options to change fonts and color scheme individually. Copyright © 2015 30 Bird Media LLC

Assessment: Quick Styles What keyboard shortcut will select everything in a document? A. Ctrl+E B. Alt+E C. Shift+Down Arrow D. Ctrl+A D is the answer. Ctrl+A selects everything. Copyright © 2015 30 Bird Media LLC

Module C: Making lists You will learn how to: Start a new bulleted or

Creating lists The Bullets and Numbering buttons Copyright © 2015 30 Bird Media LLC

Using symbols as bullets The Bullets library Copyright © 2015 30 Bird Media LLC

Exercise: Making a list French Press list example Copyright © 2015 30 Bird Media

Assessment: Making lists What do you enter at the beginning of a line, followed by Space or Tab, to start a new bulleted list? A. Period B. Asterisk C. Plus D. Hyphen B. An asterisk, followed by a space or a tab, will start a new bulleted list. Copyright © 2015 30 Bird Media LLC

Assessment: Making lists You can use any character from any installed font as a

Assessment: Making lists Which ways can you increase the indent level (demote) of a selected list item? Select two. A. Press Alt+Space B. Press Tab C. Press Alt+Tab D. Click Increase Indent on the Home tab E. Press Space Both B and D will increase the indent level of a selected list item. Copyright © 2015 30 Bird Media LLC

Summary: Formatting text You should now know: How to format characters and paragraphs, and the difference between character and paragraph styles About Quick Styles, style sets, and themes, and how to use them How to create bulleted and numbered lists, and how to format them Copyright © 2015 30 Bird Media LLC

Chapter 3: Document setup You will learn how to: Change page layout Set tab

Module A: Page layout You will learn how to: Change margins Add page breaks

Page layout The Page Setup window Copyright © 2015 30 Bird Media LLC

Setting margins The Margins drop-down gallery Copyright © 2015 30 Bird Media LLC

Adding breaks and non-breaking spaces To add a line break without starting a new paragraph, press Shift+Enter. – If hidden characters are shown, this is the line break character: To add a non-breaking space between words, press Ctrl+Shift+Space. – If hidden characters are shown, the nonbreaking space looks like this: Continued… Copyright © 2015 30 Bird Media LLC

Adding breaks and non-breaking spaces To add a page break, press Ctrl+Enter; or on the Insert tab, click Page Break. – If hidden characters are shown, you'll see a dotted line and the words Page Break: To add a blank page, add two consecutive page breaks, or click Blank Page on the Insert tab. Copyright © 2015 30 Bird Media LLC

Using hyphenation The Hyphenation window Copyright © 2015 30 Bird Media LLC

Pagination The Line and Page Breaks tab Copyright © 2015 30 Bird Media LLC

Assessment: Page layout Which of the following will insert a page break? A. Shift+Enter B. Ctrl+Enter C. Ctrl+P D. Shift+Enter B. CTRL+Enter will insert a page break. Copyright © 2015 30 Bird Media LLC

Assessment: Page layout By default, Word will not hyphenate long words over a line break. True or false? A. True B. False This is true. Word will not hyphenate long words over a page break by default. Copyright © 2015 30 Bird Media LLC

Assessment: Page layout What function prevents first and last lines of a paragraph from being left alone on a page? A. Changeling control B. Line item control C. Abandoned line control D. Widow/Orphan control D is correct. Window/Orphan control is the function that prevents lines from being left alone on a page. Copyright © 2015 30 Bird Media LLC

Module B: Setting tabs You will learn: About tab stop types How to set

Tabs The Ruler with tab stops Copyright © 2015 30 Bird Media LLC

Tab stop types Ruler icon Name Left tab Description Text is left-aligned to the stop. Center tab Text is center-aligned to the stop. Right tab Text is right-aligned to the stop. Decimal tab The decimal point is aligned to the stop. Usually used for a column of numbers. Bar tab Draws a vertical bar at the stop position. Text entered at this tab stop is left-aligned. Copyright © 2015 30 Bird Media LLC

Tab leaders Tab stop with leaders Copyright © 2015 30 Bird Media LLC

Setting tabs in the Tabs window The Tabs window Copyright © 2015 30 Bird

Assessment: Setting tabs Which tab-stop type aligns a decimal point to the stop? A. Number stop B. Column stop C. Ledger stop D. Decimal stop D is correct. The Decimal stop will align decimal points. Copyright © 2015 30 Bird Media LLC

Assessment: Setting tabs What is the string of repeated characters called that leads up to a tab stop? A. Tab leader B. Tab line C. Tab score D. Tab tracer A. The Tab Leader is what the repeated character string is called. Copyright © 2015 30 Bird Media LLC

Assessment: Setting tabs The Tabs window provides more precision and more options than setting tabs on the ruler. True or false? A. True B. False That’s true. The Tabs window provides more options than the ruler. Copyright © 2015 30 Bird Media LLC

Assessment: Setting tabs You can clear an individual tab stop by dragging it down

Module C: Headers and footers You will learn how to: Add and edit headers and footers Add and format page numbers Add the date and time Add built-in headers and footers Copyright © 2015 30 Bird Media LLC

Headers and footers The Header & Footer Tools Design tab Copyright © 2015 30

Adding page numbers The Page Number drop-down menu Copyright © 2015 30 Bird Media

Formatting page numbers The Page Number Format window Copyright © 2015 30 Bird Media

Adding date and time The Date and Time window Copyright © 2015 30 Bird

Using built-in headers and footers The built-in header drop-down Copyright © 2015 30 Bird

Assessment: Headers and footers What's one way to open the header and footer areas for editing? A. Press Ctrl+H B. Press Ctrl+Alt+H C. Double-click the header area D. Press Ctrl+Alt+F C is correct. Double-clicking the header or footer area will open it for editing. Copyright © 2015 30 Bird Media LLC

Assessment: Headers and footers Page number fields automatically update as you add delete pages. True or false? A. True B. False True. Page numbers update when you delete pages. Copyright © 2015 30 Bird Media LLC

Module D: Templates You will learn how to: Find, download, and apply a template

Templates An Office. com template window Copyright © 2015 30 Bird Media LLC

Adding local templates The New templates window Copyright © 2015 30 Bird Media LLC

Assessment: Templates Every Word document is based on a template. True or false? A.

Assessment: Templates What is the name of the template that opens when you first start Word? A. Default B. Basic C. Blank D. Normal D. The Normal template opens when Word is started. Copyright © 2015 30 Bird Media LLC

Assessment: Templates What two files extensions are used for Word templates? A. . dot and. dotx B. . tem and. temx C. . tmp and. tmpx D. . wtm and wtmx The answer is A. . dot and. dotx are the file extensions used for Word templates. Copyright © 2015 30 Bird Media LLC

Summary: Document setup You should now know how to: Change page layout Set tab

Chapter 4: Graphics You will learn how to: Insert pictures Change picture layout Format

Module A: Inserting pictures You will learn how to: Insert graphics from files or

Pictures in Word The Picture Tools tab Copyright © 2015 30 Bird Media LLC

Inserting pictures Supported graphics file formats drop-down Copyright © 2015 30 Bird Media LLC

Inserting screen shots The Screenshot drop-down menu Copyright © 2015 30 Bird Media LLC

Inserting pictures from the web Copyright © 2015 30 Bird Media LLC

Assessment: Inserting pictures Which one of these is stored in a graphics file like other pictures? A. Online Pictures B. Shapes C. Word. Art D. Smart. Art A is the answer. Online pictures are stored in a graphics file. Copyright © 2015 30 Bird Media LLC

Assessment: Inserting pictures A program window must be open (not minimized) to be captured by the Word Screenshot command. A. True B. False True. A window must be open to be captured in a screenshot. Copyright © 2015 30 Bird Media LLC

Module B: Formatting pictures You will learn how to: Make picture adjustments Apply artistic

Picture Adjustments The Adjust Group Copyright © 2015 30 Bird Media LLC

Applying artistic effects The Artistic Effects gallery Copyright © 2015 30 Bird Media LLC

Picture styles The Picture Styles group Copyright © 2015 30 Bird Media LLC

The Format Picture pane Copyright © 2015 30 Bird Media LLC

Assessment: Formatting pictures If you crop a picture and then save and close the document, you can still recover the whole picture when you open the document again. True or false? A. True B. False That’s true. You can recover a cropped picture after opening a document you’ve closed. Copyright © 2015 30 Bird Media LLC

Assessment: Formatting pictures Which command removes effects and adjustments and returns a picture to its original state? A. Remove Formatting B. Reset Picture C. Change Picture D. No Style B is the correct answer. Resetting the picture removes effects and adjustments. Copyright © 2015 30 Bird Media LLC

Module C: Picture layout You will learn how to: Adjust a picture's size and

Wrapping text around pictures The Position gallery Copyright © 2015 30 Bird Media LLC

The Layout Options window Copyright © 2015 30 Bird Media LLC

Assessment: Picture layout Which method will preserve aspect ratio when you resize a picture? A. Hold down Shift when you resize it. B. Right-click and drag the side handles. C. Drag a corner handle. D. Check Lock Aspect Ratio on the Format tab. C. Dragging a corner handle will preserve the aspect ratio of a picture during re-size. Copyright © 2015 30 Bird Media LLC

Assessment: Picture layout To be able to drag a picture around more freely, change its Text Wrap setting to anything other than In Line with Text. True or false? A. True B. False That is true. Any setting other than In Line with Text will allow you to drag the picture around more freely. Copyright © 2015 30 Bird Media LLC

Assessment: Picture layout A picture caption is grouped with the picture, so if you move one, the other will move. A. True B. False. A picture and its caption can be moved independently. Copyright © 2015 30 Bird Media LLC

Summary: Graphics You should now know how to: Insert pictures, screenshots, and online images Change a picture's size and position, change the way text wraps around a picture, and add captions to pictures Adjust a picture's color and contrast, apply artistic effects and other visual effects, and compress picture file size Copyright © 2015 30 Bird Media LLC

Chapter 5: Tables You will learn how to: Insert tables in a document Format

Module A: Creating tables You will learn how to: Insert a table Use the

Tables An example of a Quick Table Copyright © 2015 30 Bird Media LLC

Inserting simple tables The table grid Copyright © 2015 30 Bird Media LLC

Quick Tables The built-in table gallery Copyright © 2015 30 Bird Media LLC

Converting text to tables The Converting text to tables window Copyright © 2015 30

Assessment: Creating tables Gridlines show you where table borders are, but they do not print. True or false? A. True B. False This is true. Table gridlines do not print by default. Copyright © 2015 30 Bird Media LLC

Assessment: Creating tables Which tool is best for creating a table with irregular rows, columns, and cells? A. Insert Table window B. Draw Table tool C. Quick Tables D. Insert Table grid B is correct. The Draw Table tool is best for creating irregular tables. Copyright © 2015 30 Bird Media LLC

Assessment: Creating tables The table eraser tool can only be used on tables created with the table drawing tool. True or false? A. True B. False. It can be used on any tables. Copyright © 2015 30 Bird Media LLC

Module B: Formatting tables You will learn how to: Resize tables Add, remove, and

Table formatting Table Styles on the Design tab Copyright © 2015 30 Bird Media

Resizing Tables Column width adjustment Copyright © 2015 30 Bird Media LLC

Sorting table content The table Sort window Copyright © 2015 30 Bird Media LLC

Assessment: Formatting tables By default, sorting a table on a column will sort only that column, leaving the other rows in place. True or False? A. True B. False. That’s false. Sorting a table on a column will move the rows also. Copyright © 2015 30 Bird Media LLC

Assessment: Formatting tables To delete a column, select it and press Delete. True or false? A. True B. False. To delete a column, right-click the column header, and then click Delete Columns. Copyright © 2015 30 Bird Media LLC

Assessment: Formatting tables Besides the Insert Table window, where can you find Autofit options for a table? A. Design tab B. The Table Tools Layout tab C. Right-click menu D. Table Properties B. The Table Tools Layout tab is another place to find Autofit options Copyright © 2015 30 Bird Media LLC

Summary: Tables You should now know how to: Insert simple tables and quick tables, draw tables, and convert text into a table Format a table by resizing, manipulate rows and columns, define a header row, and sort table data Copyright © 2015 30 Bird Media LLC