WMS Democratizing Data WMS Workflow Management System for

WMS: Democratizing Data WMS Workflow Management System for Rucore Rutgers Community Repository WMS Overview Grace Agnew

WMS: Democratizing Data WMS – What is it? Tool for ingesting digital objects and metadata User centered: Administrator and team member “views” Enables community repository development: distributed participation—anyone with web access Enables standardization and customization WMS Overview Grace Agnew

WMS: Democratizing Data WMS – What is it? Supports Preservation: perpetual access Data model provides management and access to object throughout its lifecycle Analog ---- Digital-- ? ? standard support Flexibility for the future agnostic to schemas, object formats, …And the ways people look for and use information WMS Overview Grace Agnew

Role in the Repository WMS: Democratizing Data WMS Overview Grace Agnew

WMS: Democratizing Data Development and Deployment Metadata WG Collaborators (NJDH, MIC, Faculty) WMS Project Manager Programming Team RUCore Steering Committee Software Architecture WG WMS Overview Grace Agnew

WMS: Democratizing Data RUcore Data Model Mary Beth Weber

WMS: Democratizing Data How the Data Model Works • Event based = When an object interacts with an agent or place at a specific point in time, an event occurs in the lifecycle of the object. • Event = Professor visits Italy and takes digital photographs. Cataloger creates metadata for digitized images. Researcher locates images, uses them for book and lecture. RUcore Data Model Mary Beth Weber

WMS: Democratizing Data Best Practices for Data Models • Easy to understand interpret by both information managers and users • Context independent • Should be a representation of “living data” • Supports management and preservation of data RUcore Data Model Mary Beth Weber

WMS: Democratizing Data METS Preservation Support Preservation Metadata • Stores information that supports preservation decisions/actions • Documents preservation processes, such as data migrations Digi. Prov • Specifies the changes an object/file has undergone since its digital “birth. ” METS Support Access for Preservation Mary Beth Weber

WMS: Democratizing Data Innovations • Standards: MODS – METS PREMIS • Formats: Text – Audio – Still images – Moving images – Simple and Complex • Metadata: Descriptive – Administrative • Event-based Innovation and Collaboration Rhonda Marker

WMS: Democratizing Data Templates and mapping • Save time • Promote consistency and accuracy • Build on local practices Innovation and Collaboration Rhonda Marker

WMS: Democratizing Data Electronic Theses and Dissertations • Partnership with Graduate School of New Brunswick • Map -- Dublin Core and MARC 21 Innovation and Collaboration Rhonda Marker

WMS: Democratizing Data ETD Input Screen Rhonda Marker

WMS: Democratizing Data Metadata Mapping Rhonda Marker

WMS: Democratizing Data Some Design Issues • A digital object and metadata tool for Fedora or other digital repository systems • Handles digital object upload and creation • Handles metadata manipulation (create, import, export, convert between schemas) • Scalable, flexible and expandable • Easy to use WMS Design and Architecture Yang Yu

WMS: Democratizing Data Some Design Decisions • • • Database driven XML - data model and data carrier Modularization of functionality components Object oriented application design Context driven data entry interface PHP/My. SQL WMS Design and Architecture Yang Yu

WMS: Democratizing Data WMS Components U S E R I N T E R F A C E Import Module Metadata Module Digital File Module File System Common Data Object Interface Export Module My. SQL Database WMS Design and Architecture Yang Yu

WMS: Democratizing Data WMS Database RUL Collection Mgmt File Mgmt METS MODS Controlled Terms WMS Design and Architecture Yang Yu

WMS: Democratizing Data WMS Digital File Management Digital Object Associated Metadata (HTTP upload, CD, FTP, etc. ) File System generates presentation files (pdf, jpeg, etc. ) My. SQL Database WMS Design and Architecture Yang Yu

WMS: Democratizing Data WMS Metadata Processing Import Non-RUCore metadata U S E R I N T E R F A C E Task Handler Common Data Object Interface Database Manager XSLT Conversion Mapping Utility My. SQL Database Export WMS Design and Architecture Yang Yu

WMS: Democratizing Data What can WMS do? • • Create collection object Create resource object Create template Upload digital file Create presentation files Create metadata record Export to repository Import xml from User Applications (example ETD Student input) WMS Features Kalaivani Ananthan

WMS: Integrated Captured Audio (wav) Captured Image (tiff) Digital File Upload Project Setup • User ·Organization ·Collection ·Project ·Template Create Presentation Files Information Package in METS/XML Wrapper (SIP) Persistent ID Disseminators Digital Object Repository Expor t Workflow for Digital Objects Metadata • Still Images Pdf Jpeg Djvu OCR for text ·Captured Audio MP 3 Data Streams SMAP 1 – Structure Map DS 1 DS 2. . . ARCH 1 – Archival Master Create Resource Record ·Descriptive Metadata ·Administrative Metadata Source Metadata Technical Metadata Rights Metadata http: //mss 3. libraries. rutgers. edu/workflow

WMS: Democratizing Data What is Usability? • Software may be “bug-free” yet still be unusable • 2 ways the GUI obstructs users • 1. Sets Incorrect Expectations • 2. Sets Ambiguous Expectations WMS Usability Shaun Ellis

WMS: Democratizing Data Designing for Usability • GUI design is a process • Some hand-holding is needed in complex systems • Read The Fabulous Manual… WMS Usability Shaun Ellis