WISE reporting arrangements for UWWTDWISE reporting workshop Brussels

WISE reporting arrangements for UWWTD-WISE reporting workshop Brussels, 11 -12 May 2009 Violeta VINCEVICIENE European Commission, DG Environment Unit D. 2 – Water and the Marine, WFD Team 1

Practical steps for UWWTD integration into WISE: § § § Reporting guidelines, tables&formats launched in 2007 (Q 2007) and will be the same for reporting in 2009 Technical IT- arrangements for reporting exercise: § History: § Technical format for reporting / end-user tool in 2007 was as a stand-alone tool § 2006 tool was tested and 2007 -2008 used for UWWTD reporting exercise Q 2007; § QA/QC technical procedures partly were embedded into the tool, and partly done by manual exercise by the contractor (feedback to MS in a manual way – email, tel) § Preparations to the reporting exercise in 2009: § 2008 tool was adapted to ensure compatibility with WISE (updated to generate XML and tested in 2009; XML schemas will be available in mid. June 2009 § 2009 tool and all remaining IT arrangements (XML, QA/QC checks) are compatible with WISE Common entry point = Report. Net services to upload the data WISE Reporting arrangements => reporting rules Nomination of national data reporters (login & password) National data delivery via Report. Net will be open to Member States in July 2009 2

WISE reporting arrangements Common for all EU water directives (WFD, BWD, Ni. D, DWD - implemented, UWWTD – was ready for agreement in October 2008) 1. Introduction 2. General approach for reporting => agreement on the contents => technical specification of data exchange => streamlining reporting requirements: 3. § To agree What to report? Why? How? => UWWTD guidance doc. + WISE GIS guidance (updated version of Nov’ 08) § Electronic reporting through WISE common entry point General approach for data dissemination § Folow Regulation no. 1367/2006 (Aarhus convention) § INSPIRE directive for geo-referenced data and principles of SEIS 3

WISE reporting arrangements 4. 5. Roles and responsibilities of EU bodies § EEA central role as data centre for water; WISE operator; provision & operation of the WISE infrastructure § DG ENV compliance-reporting required under EU water legislation; chair committees, lead work-groups on elaboration of formats and electronic reporting tools for reporting; all questions on compliance reporting § JRC & Eurostat support to develop tools for compliance reporting incl. GIS tools & tools for data exchange; ensure consistency with Reportnet § WISE partners: Member States and other countries reporting to WISE Language regime § Submit reports electronically in national languages § Technical documentation - in English (at the development stage); multilingual issues very dependent on the budget availability § Advice for MSs to provide some summaries in English – to increase information accessibility for EU citizens 4

WISE reporting arrangements 6. 7. Access rights and management § Access rights to input data § Quality checking & quality control § Access rights for viewing & downloading data officially nominated persons to submit, update and validate the data on behalf of MSs; written nominations by UWWTD Committee members through Perm. Rep DG ENV/EEA will provide check and control of information after submission and will create EU-wide data sets (quality checked EU-wide Production database) all authorised data providers which are officially nominated have a right to upload the data into WISE; when data submission finalised the folder is released to the public, unless data provider has restricted the data dissemination Technical IT formats – templates and/or end-user tools § If there is a need EC will develop & provide desktop application tool for the data input to MSs; the tool with viewing features; tool is free-of charge; § In the future reporting may have other alternative methods on agreed formats to report (e. g. WISE as distributed node system) 5

WISE reporting arrangements 8. – 9. Confirmation of submission and notification § Draft submission => confirmation => release of the folder § Official confirmation letter of acceptance (Annex 2) to be used for notification of reported data to the EC 6

Feedback: Confirmation letter (Annex 2) Example European Environment Agency Kongens Nytorv 6 DK 1050 Copenhagen K In support of WISE - The Water Information System For Europe To Whom It May Concern: This confirmation letter shows the status of national data submissions to Reportnet based on the European Reporting Obligation WFD monitoring programmes, summary report (http: //rod. eionet. eu. int/obligations/520) The letter is automatically generated when the authorised national data reporter has released the respective reporting information inside the Central Data Repository (CDR). The following files have been submitted for country Germany into the envelope DE 9610 - Schlei/Trave (http: //cdr. eionet. europa. eu/de/eu/wfdart 8/de 9610) and are made publicly available on 16 April 2007. List of files: • RBD_DE 9610_SWMonitoring. Stations. xml (http: //cdr. eionet. europa. eu/de/eu/wfdart 8/de 9610/RBD_DE 9610_SWMonitoring. Stations. xml) • RBD_DE 9610_GWMonitoring. Stations. xml (http: //cdr. eionet. europa. eu/de/eu/wfdart 8/de 9610/RBD_DE 9610_GWMonitoring. Stations. xml) • DE_RBD_Monitoring_DE 9610. html (http: //cdr. eionet. europa. eu/de/eu/wfdart 8/de 9610/DE_RBD_Monitoring_DE 9610. html) • RBD_DE 9610_Monitoring. xml (http: //cdr. eionet. europa. eu/de/eu/wfdart 8/de 9610/RBD_DE 9610_Monitoring. xml) The above-mentioned files were submitted by: busskral This confirmation letter is electronically generated by the Reportnet system and therefore not signed. 7

WISE reporting arrangements 10. Backup arrangements § EEA ensure backup files of originally submitted files; all (metadata) the details of data provider reporter; INSPIRE rules to be respected § Backup storage – minimum 6 years of all the records; 11. Updating & validating of submissions § Data quality, accuracy and validation – is a duty of MSs; § EEA/EC [ETC-W] performs QA/QC process after submission and can ask MSs to update/correct reported data § MS right (voluntary) to update data at any point of time between reporting deadlines 12. Data policy - use of submitted data § Principle: to use within EU bodies for the purpose that they have been defined § Intension to minimise restrictions on publication of data and to make them available free of charge (in line with INSPIRE & Ch. 6. 3) § Special GIS data policy described in Annex 1 13. Helpdesk (for Reportnet) 8

How to upload data via Reportnet? (Annex 3) § Nominate reporter – at least one per each MS (complete Annex 3 of WISE reporting arrangements) § Annex 3 => to EEA: § password to connect to Report. Net and § EEA creates account 10