Wing Administrator Program for Wing Commanders Stacy Jackson

Wing Administrator Program for Wing Commanders Stacy Jackson & Keith Barnhart 9 August 2019 Baltimore, MD ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS!

Agenda Hiring Process Supervision Position Descriptions & Job Duties Time & Attendance Rules & Issues Worker’s Compensation Claims Performance Appraisals ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 2

Hiring Process • HR coordinates hiring with Wing Commander, NHQ/FM, and the assigned Wing Financial Analyst (WFA) • Positions are posted & advertised for 2 weeks • Qualified candidate applications are forwarded to the WFA & Wing Commander • 3 applicants are chosen to interview • The Wing Commander and WFA should attend the interviews • All applicants are asked the same questions and evaluations sheets are completed for each • Evaluations sheets are forwarded to HR who will call the selectee to make offer • HR will conduct reference checks, background screening, and schedule drug screening • Once the candidate accepts the position, HR will coordinate start date with Wing Commander and notify all non-select candidates ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 3

Supervision • Assigned Wing Financial Analyst is the supervisor with “dotted-line” supervision from Wing Commander • HR will still handle normal HR items such as benefits, pay, worker’s comp, and taxes • WFA will handle time card issues and assist with any questions about actual job duties ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 4

Position Description & Job Duties • All assigned job duties must be from the approved Wing Administrator Duties list that was provided by NHQ/HR • Job duties will be listed on the Position Description (PD) provided by HR • The PD must signed by the Wing Administrator and returned to HR • PD can be reviewed at each change in command • All changes must be approved by HR, the assigned WFA, and reviewed with the Wing Administrator • Any changes will require a new PD be created and signed ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 5

Time & Attendance Rules • • Must clock in and out from work computer Must take a lunch if working more than 5 hours in day Lunch breaks must be uninterrupted All time worked over schedule must have prior approval from HR The maximum hours worked per day is 10 hours May not work outside of schedule to “make up” time Telecommuting is not allowed Access to e-mail and other work related items from phones or personal devices is prohibited ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 6

Time & Attendance Issues • • • Forgetting to clock in or out Not approving time card Not entering paid time off Working outside of approved schedule without approval Clocking in or out from personal devices ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 7

Worker’s Compensation Claims Assess injury and have the WA seek medical attention if necessary Inform the medical facility or provider that the injury is work related Contact Roz King Mallory at NHQ/HR as soon as possible (334 -953 -9021) Send an e-mail to Roz at rking@capnhq. gov containing a brief description of injury, date and time of accident, cause of injury, and name and phone numbers for any witnesses • Forward all paperwork from medical facility to Roz by COB the next day • HR will handle the claim with our insurance provider • WA should be sure to follow all care instructions carefully • • ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 8

Performance Appraisals • • Appraisal period of 1 July – 30 June Will utilize input from WFA, Wing Commander, and Director of Finance Based upon key competencies decided at the beginning of each appraisal period Meeting expectations is not “bad” Only those who exceed will be eligible for incentives All who meet may be eligible for pay increases depending on budget Goals for current period will be set soon ONE CIVIL AIR PATROL, EXCELLING IN SERVICE TO OUR NATION AND OUR MEMBERS! 9