Why Bid Buy Bid Buy Welcome 2 Program

Why Bid. Buy?

Bid. Buy Welcome 2

Program Agenda Overview

Objectives a. Explain the Purpose of Bid. Buy a. Understand the Benefits of Bid. Buy a. Understand Ongoing Support a. Ask Questions and Provide Feedback

What is Bid. Buy? a. Joint initiative of the CPO’s Office and CMS a. Cloud-based e. Procurement System o Customizable off-the-shelf, cloud-based e. Procurement system o Highly configurable a. Integrations o Vendor – IPG & BEP o Waivers & Reporting – PPB o Financial – SAP

What is Bid. Buy? a. What is the Same o Requirements for Procurement Justification o Use of NIGP Codes o Requirements for Wet-ink Contracts

What is Bid. Buy? Legacy Remedy (PBC) Survey Process (Manual) Illinois Procurement Bulletin Procurement File CPO/SPO Approvals NOW

Why Bid. Buy? a. Legacy Systems No Longer Supported a. Statewide Strategic Procurement o Business Intelligence – Ordering/Procurement Data o Automated Workflow a. Gained Efficiencies o Replacing several systems o Integrated procurement process a. Centralized Contract Inventory

Implementation History a. ROM Go-Live – 10/16/17 a. Full Procurement Go-Live - 1/1/18

Support Materials Reference Manuals • Comprehensive Step-By-Step Manuals • Process Manuals • Job Aids Training Materials • • Setup Templates Instructor Guides Presentations Examples/Exercises

End User Support Process Ask the Bid. Buy Trainer Ask the APO Ask the SPO Contact the Help Desk For Questions Specific to a Contract: Contact the BUYER Listed!!

Questions