What is the Impact on Government Information of

What is the Impact on Government Information of the E-Gov Act, Section 207? An Introduction to the E-Government Act of 2002 focusing on Section 207: "Accessibility, Usability, And Preservation of Government Information. "

Presentation Outline Ø Components of the E-Government Act Ø Interagency Committee on Government Information (ICGI) Ø ICGI Electronic Records Policy WG Ø ICGI Web Content Management WG Ø ICGI Categorization of Government Information WG 2

Components of the E-Government Act [ Sections 101 -206 ] TITLE I--OFFICE OF MANAGEMENT AND BUDGET ELECTRONIC GOVERNMENT SERVICES Sec. 101. Management and promotion of electronic government services. Sec. 102. Conforming amendments TITLE II--FEDERAL MANAGEMENT AND PROMOTION OF ELECTRONIC GOVERNMENT SERVICES Sec. 201. Definitions. Sec. 202. Federal agency responsibilities. Sec. 203. Compatibility of executive agency methods for use and acceptance of electronic signatures. Sec. 204. Federal Internet portal. Sec. 205. Federal courts. Sec. 206. Regulatory agencies. […] 3

Components of the E-Government Act [ Sections 207 -211 ] Sec. 207. Accessibility, usability, and preservation of government information. Sec. 208. Privacy provisions. Sec. 209. Federal information technology workforce development. Sec. 210. Share-in-savings initiatives. Sec. 211. Authorization for acquisition of information technology by State and local governments through Federal supply schedules. […] 4

Components of the E-Government Act [ Sections 212 -216 ] Sec. 212. Integrated reporting study and pilot projects. Sec. 213. Community technology centers. Sec. 214. Enhancing crisis management through advanced information technology. Sec. 215. Disparities in access to the Internet. Sec. 216. Common protocols for geographic information systems. […] 5

Components of the E-Government Act [ Sections 301 -402 ] TITLE III--INFORMATION SECURITY Sec. 301. Information security. Sec. 302. Management of information technology. Sec. 303. National Institute of Standards and Technology. Sec. 304. Information Security and Privacy Advisory Board. Sec. 305. Technical and conforming amendments. TITLE IV--AUTHORIZATION OF APPROPRIATIONS AND EFFECTIVE DATES Sec. 401. Authorization of appropriations. Sec. 402. Effective dates. […] 6

Components of the E-Government Act [ Sections 501 -513 ] TITLE V--CONFIDENTIAL INFORMATION PROTECTION AND STATISTICAL EFFICIENCY Sec. 501. Short title. Sec. 502. Definitions. Sec. 503. Coordination and oversight of policies. Sec. 504. Effect on other laws. Subtitle A--Confidential Information Protection Sec. 511. Findings and purposes. Sec. 512. Limitations on use and disclosure of data and information. Sec. 513. Fines and penalties. […] 7

Components of the E-Government Act [ Sections 521 -526 ] Subtitle B--Statistical Efficiency Sec. 521. Findings and purposes. Sec. 522. Designation of statistical agencies. Sec. 523. Responsibilities of designated statistical agencies. Sec. 524. Sharing of business data among designated statistical agencies. Sec. 525. Limitations on use of business data provided by designated statistical agencies. Sec. 526. Conforming amendments 8

Focus of this presentation: Section 207 SEC. 207. ACCESSIBILITY, USABILITY, AND PRESERVATION OF GOVERNMENT INFORMATION. (a) PURPOSE- The purpose of this section is to improve the methods by which Government information, including information on the Internet, is organized, preserved, and made accessible to the public 9

Presentation Outline Ø Components of E-Government Act Ø Interagency Committee on Government Information (ICGI) Ø ICGI Electronic Records Policy WG Ø ICGI Web Content Management WG Ø ICGI Categorization of Government Information WG 10

Section 207 Required the Director of OMB to establish the Interagency Committee on Government Information Chaired by the Director OMB (or designee) and shall include representatives from-the National Archives and Records Administration; the offices of the Chief Information Officers from Federal agencies; and other relevant officers from the executive branch; And may include representatives from the Federal legislative and judicial branches. 11

Interagency Committee on Government Information FUNCTIONS- The Committee shall-Ø engage in public consultation to the maximum extent feasible, including consultation with interested communities such as public advocacy organizations; Ø conduct studies and submit recommendations, as provided under this section, to the Director and Congress; and Ø share effective practices for access to, dissemination of, and retention of Federal information. 12

Interagency Committee on Government Information (ICGI) Organization Chart CIO Council Interagency Committee on Government Information OMB Co-Chair: Glen Schlarman CIO Council Co-Chair: Karen Hogan Electronic Records Policy Working Group Web Content Management Working Group Categorization of Government Information Working Group Web site about ICGI and its three working groups http: //www. cio. gov/documents/ICGI. html 13

Presentation Outline Ø Components of E-Government Act Ø Interagency Committee on Government Information (ICGI) Ø ICGI Electronic Records Policy WG Ø ICGI Web Content Management WG Ø ICGI Categorization of Government Information WG 14

ICGI Electronic Records Policy Working Group Chair: Michael Kurtz, NARA Supports ICGI responsibilities under Subsection 207(e) to recommend, by December 17, 2004: (A) the adoption by agencies of policies and procedures to ensure that chapters 21, 25, 27, 29, and 31 of USC Title 44 are applied effectively and comprehensively to Government information on the Internet and to other electronic records; and (B) the imposition of timetables for the implementation of the policies and procedures by agencies. In addition, acts as executive board for the Electronic Records Management e-Government project 15

Presentation Outline Ø Components of E-Government Act Ø Interagency Committee on Government Information (ICGI) Ø ICGI Electronic Records Policy WG Ø ICGI Web Content Management WG Ø ICGI Categorization of Government Information WG 16

ICGI Web Content Management Working Group Chair: Beverly Godwin, GSA Subsection 207(f)(1) requires by December 17, 2004, that each agency shall— Ø establish a process for determining which Government information the agency intends to make available and accessible to the public on the Internet and by other means; Ø develop priorities and schedules for making Government information available and accessible; Ø make such final determinations, priorities, and schedules available for public comment, post on the Internet; and submit such to the OMB Director. 17

ICGI Web Content Management Working Group Standards For Agency Websites [ 207(f)(1) ] Agency websites will have direct links to: - descriptions of agency mission and statutory authority - information made available to the public under FOIA - information about organizational structure of the agency - the strategic plan of the agency Agency minimum goals for public to navigate agency websites: - speed of retrieval of search results - the relevance of the results - tools to aggregate and disaggregate data - security protocols to protect information 18

ICGI Web Content Management Working Group “Public Domain Directory of Public Federal Government” Subsection 207(f)(3) requires by December 17, 2004, that the OMB Director and each agency shall-Ø develop and establish a public domain directory of public Federal Government websites, through a collaborative effort including input from agency librarians; information technology managers; program managers; records managers; Federal depository librarians; and other interested parties Ø develop a public domain taxonomy of subjects used to review and categorize public Federal Government websites 19

Presentation Outline Ø Components of E-Government Act Ø Interagency Committee on Government Information (ICGI) Ø ICGI Electronic Records Policy WG Ø ICGI Web Content Management WG Ø ICGI Categorization of Government Information WG 20

ICGI Categorization of Government Information WG Chair: Eliot Christian, USGS/FGDC Supports ICGI responsibilities under Subsection 207(d) to recommend, by December 17, 2004: (A) the adoption of standards, which are open to the maximum extent feasible, to enable the organization and categorization of Government information in a way that is searchable electronically, including by searchable identifiers; and in ways that are interoperable across agencies; (B) the definition of categories of Government information which should be classified under the standards; and (C) determining priorities and developing schedules for the initial implementation of the standards by agencies. 21

ICGI Categorization of Government Information Working Group Draft Definition of Government Information Categorizable Government information means any information product, regardless of form or format, that a U. S. Federal agency discloses, publishes, disseminates, or makes available to the public, as well as information produced for administrative or operational purposes that is of public interest or educational value. This includes information created or exchanged within or between agencies, and information that is or may be expected to be subject to FOIA requests. Not included are Federal government information holdings explicitly provided in law as so constrained in access that even a reference to the holding is kept from public view for a specified period of time. 22

ICGI Categorization of Government Information Working Group Draft Recommendations for Searchable Identifiers In the short run, adopt Handles as a scheme for searchable identifiers In the long run, adopt searchable identifiers based on Uniform Resource Name (URN), including Resolution Discovery System (RDS) 23

ICGI Categorization of Government Information Working Group Draft Recommendations on Categorization 1. Assert the essential need for continuity in bibliographic practice 2. Assert the ongoing need for diligence in cataloging 3. Support automated collection of electronic government information (Open Archives Initiative Protocol for Metadata Harvesting, Dublin Core, etc. ) 4. Establish minimum categories for search services (Identifier, Subject, Agency Creator, Title, Publication Date, Place, Audience, Keywords) 24

ICGI Categorization of Government Information Working Group Draft Recommendation for Interoperable Search Ø Builds on the Requirements document, publicly reviewed February - April 2004 Ø Addresses how Government should adopt the ISO 23950 search standard for discovery of and access to government information Ø Positive comments on this recommendation were received from major stakeholders and vendors 25