What is Planning Planning Defined Planning is the

What is Planning? Planning Defined • Planning is the process of setting goals and choosing the means to achieve those goals. • Planning is an activity we perform before taking action. It is anticipatory decisionmaking … a process of deciding what to do and how to do it before action is required. (Kinard, 1982) 18/02/2015 1

What is Planning is the process whereby managers select goals, choose actions (strategies) to attain those goals, allocate responsibility for implementing actions to specific individuals and units, measure the success of actions by comparing actual results against goals and revise plans accordingly. 18/02/2015 2

What is Planning? In the nutshell planning entails: Defining the organization’s objectives or goals. Establishing an overall strategy for achieving those goals. Developing a comprehensive hierarchy of activities required to achieve those goals. 18/02/2015 3

What is Planning? Planning seeks answers to the following questions: Where are we now? Where do we want to go or be? How can we get to where we want to be? How much will it cost us to get there? How will we know when we have arrived? 18/02/2015 4

What is Planning? 18/02/2015 5

Formal and Informal Planning Formal Planning Goals are written and shared with organizational members. Specific action programmes exist for achieving goals Informal planning Nothing is written down and there is little or no sharing of goals with other members of the organization 18/02/2015 6

Classifying Plans / Types of Plans 18/02/2015 7

Classifying Plans / Types of Plans Breath Strategic Plans Apply to the entire organization. Establish Seek the organization’s overall goals. to position the organization in terms of its environment. Cover extended periods of time. Operational Plans Specify Cover 18/02/2015 the details of how the overall goals are to be achieved. short time period. 8

Classifying Plans / Types of Plans Time Frame Long-Term Plans Short-Term Plans Specificity Specific Plans Directional Plans Frequency of Use • • 18/02/2015 Standing plans Single-use plans 9

Standing Plans They are designed to deal with organizational problems which managers face frequently. 18/02/2015 10

Types of Standing Plans 1. Policies General statements that guide decision making Organizations may have Policies for: • • • 18/02/2015 Training and development Recruitment Employee conduct Attendance and Time off Substance abuse 11

Types of Standing Plans Examples of policies When recruiting employees, consider those who are technically competent or show promise of becoming technically competent. No employee at the procurement office shall accept gifts that are substantial enough in value to cause undue influence over one’s decision on behalf of the organization 18/02/2015 12

Types of Standing Plans Examples of policies This Company is committed to a fair and equitable recruitment process based on Equal Employment Opportunities and merit based appointments. Recruitment procedure must ensure that the most suitable applicant is appointed to a vacant position by using ethical standards in the recruitment, selection and induction of employees consistent with business requirements. 18/02/2015 13

Types of Standing Plans 2. Rules Specific statements about what may or may not be done 18/02/2015 14

Types of Standing Plans Examples of Rules All candidates are expected to present valid university ID cards for inspection during the course of examinations Candidates should be seated 30 clear minutes before the start of examinations No mobile phones are allowed in examination halls 18/02/2015 15

Types of Standing Plans 3. Procedures A series of tasks that make up the chronological sequence and the established way of performing the task to be accomplished 18/02/2015 16

Example of a procedure Company Recruitment Procedure Identify vacancy Prepare employment request Advertise Review applications Constitute interview panel Assessment tests (if need be) Conduct interviews Appoint suitable candidates Organise orientation for appointees 18/02/2015 17

Single-Use plans Used to meet the needs of particular or unique situation. 18/02/2015 18

Types of single-use plans Budgets • Describe resources required to implement a plan • A financial plan covering a specified period of time • Determine how funds can be raised and applied for procuring resources 18/02/2015 19

Types of single-use plans PROJECTS A single-use plan designed to carry out a specific activity Once the projects goals have been achieved, it is discontinued 18/02/2015 20

Levels of Plans 18/02/2015 21

Levels of Plans Strategic plans are plans that apply to the entire organization, establish the organization’s overall objectives, and seek to position the organization in terms of its environment. Tactical plans specify the details of how the overall objectives are to be achieved. Operational Plans are concerned with the day-to-day allocation and use of resources and how jobs are broken down into smaller tasks to include who will perform each task. 18/02/2015 22